Explanation
The purpose of this ordinance is to authorize the Director of Finance and Management to enter into a purchase order with FYDA Freightliner Columbus, Inc. for the purchase of two (2) Single Axle Conventional Dump Trucks for the Division of Power and Water.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA003004). Twenty-eight (28) vendors (2 MBR, 26 MAJ) were solicited and Five (5) bids, along with two (2) alternate bids, were received and opened on August 28, 2008. The apparent low bid (alternate bid for 2007 model year) from Bob McDorman Chevrolet did not meet listed specifications The second low bid also did not meet listed specifications. The third lowest bid from FYDA Freightliner Columbus, Inc. is recommended for an award, in the amount of $176,532.00, as the lowest, responsive and responsible bid received. A bid tabulation is attached for your review. This purchase has been approved by the Fleet Management Division.
SUPPLIER: FYDA Freightliner Columbus, Inc., CC# 310789102, expires 11/14/2008
FISCAL IMPACT: The Division of Power and Water has allocated $250,000 for the purchase of two (2) Single Axle Conventional Dump Trucks in the 2008 budget.
Expenditures for trucks in 2006 were $427,594.24
Expenditures for trucks in 2007 were $487,273.44
Title
To authorize the Director of Finance and Management to enter into a purchase order with FYDA Freightliner, Inc. for the purchase of two (2) Single Axle Conventional Dump Trucks for the Division of Power and Water and to authorize the expenditure of $176,532.00 from the Water System Operating Fund. ($176,532.00)
Body
WHEREAS, the Purchasing Office opened formal bids on August 28, 2008 for the purchase of two (2) Single Axle Conventional Dump Trucks for the Division of Power and Water, and
WHEREAS, the Division of Power and Water recommends an award to be made to the lowest, responsive and responsible bidder FYDA Freightliner Columbus, Inc., and
WHEREAS, a purchase order will be issued by the Finance Department, Purchasing Office in accordance with the terms, conditions and specifications of Solicitation Number: SA003004 on file in the Purchasing Office; now, therefore
BE IT ORADINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a purchase order with FYDA Freightliner, Inc. for the purchase of two (2) Single Axle convention Dump Trucks for the Division of Power and Water, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $176,532.00, or so much thereof as may be needed, be and the same hereby is authorized from the Water System Operating Fund, Fund No. 600, OCA 602730, Object level l: 06, Object Level 3: 6652.
SECTION 3. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.