Explanation
BACKGROUND: This ordinance authorizes the Public Service Director to extend an existing contract with Systems by Rich Consulting LLC (EL001505) for professional custodial service administration and management of the quality assurance and training programs at the Health Department, 240 Parsons Avenue. Systems by Rich Consulting is retained by the City to ensure custodial contract compliance, continued uninterrupted oversight, training, and accreditation with the Joint Commission for Accreditation of Health Care Organizations (JCAHO). Currently, the Health Department is accredited by JCAHO. Accreditation enhances the ability of the Health Department to more easily secure additional federal funding. The contract was originally authorized by Ordinance Number 1400-01, passed July 30, 2001. This is the third of three renewal options. The original contract amount was $86,594.20. The cost in 2003 for this contract was $39,976.30. The cost of the continuing services is based on fair market standards.
This ordinance also authorizes a transfer of $39,994.35 within the Facilities Management Division General Fund budget. In 2004, the Facilities Management Division has experienced higher-than-anticipated costs in both its contracts and utilities budgets. However, the personnel budget contains a sufficient surplus to allow a transfer of $39,994.35 to the services budget.
Contract Compliance Number 31-11756535, expiration date 4/26/2007.
Emergency Action is requested so that custodial services may continue without interruption, thereby insuring that the accreditation with the Joint Commission for the Accreditation of Health Care Organizations (JCAHO) does not lapse.
Fiscal Impact: The Facilities Management Division budgeted $40,000 for this contract extension in the 2004 budget. The original contract amount was $86,594.20. The cost in 2003 for this contract was $39,976.30. The cost of the continuing services is based on fair market standards and was negotiated by the Facilities Management Division.
Title
To authorize a transfer of $39,994.35 within the general fund; to authorize the Public Service Director to modify and extend a contract for the Facilities Management Division with Systems by Rich Consulting LLC for professional custodial service administration and management of the quality assurance and training programs at the Columbus Health Department, to authorize the expenditure of $39,994.35 from the General Fund, and to declare an emergency. ($39,994.35).
Body
WHEREAS, a contract exists between Systems by Rich Consulting LLC and the Public Service Department, Facilities Management Division, for professional custodial service administration and management of the quality assurance and training programs at the Columbus Health Department, and
WHEREAS, it is necessary to extend contract EL001505 for one year beginning October 22, 2004 through October 21, 2005, to coincide with the current custodial contract, and
WHEREAS, Joint Commission for Accreditation of Health Care Organizations (JCAHO) accreditation will enhance the ability of the Columbus Health Department to more easily secure additional federal funding, and
WHEREAS, it is necessary to transfer funds for said contract from the Facilties Mangement personnel fund to the Facilities Management services fund, and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Facilities Management Division, in that it is immediately necessary to authorize the Public Service Director to modify and extend a contract with Systems by Rich LLC, so that quality assurance and accreditation can continue at the Health Department facility, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized and directed to transfer funds within the general fund as follows:
FROM:
Dept/Div: 59-07 | Fund 10 | Object Level 3: 1160 | OCA: 280933 | Amount: $39,994.35
TO:
Dept/Div: 59-07 | Fund 10 | Object Level 3: 3396 | OCA: 281014 | Amount: $39,994.35
SECTION 2. That the Public Service Director be and is hereby authorized to extend contract EL001505 between Systems by Rich Consulting LLC and the Public Service Department, Facilities Management Division, for professional custodial service administration and management of the quality assurance and training programs at the Columbus Health Department from October 22, 2004 through October 21, 2005.
SECTION 3. That the expenditure of $39,994.35, or so much thereof that may be necessary is hereby authorized and approved as follows:
Division: 59-07
Fund: 010
OCA Code: 281014
Object Level 1: 03
Object Level 3: 3396
Amount: $39,994.35
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.