Explanation
BACKGROUND: The Division of Water, Department of Public Utilities entered into a contract with HAWA, Inc. for professional engineering services for a Fire and Hazard Alarm System for the Public Utilities Building on May 21, 2004 under the authority of Ordinance No. 1203-02 passed July 29, 2002. This modification provides for additional engineering services to include the two Customer Service Buildings in the Fire and Hazard Alarm System. HAWA, Inc. is a Majority firm.
CONTRACT AMOUNT: Original Contract Amount $29,300.00
This Modification $15,000.00
New Contract Amount $44,300.00
CONTRACT COMPLIANCE NUMBER: 31-0645480
EXPLANATION:
1. Amount of additional funds to be expended under this modification: $15,000.00
2. Reasons additional goods/services could not be foreseen initially: This contract modification is for additional engineering services needed to include two additional buildings at the Utility Complex.
3. Reasons other procurement processes are not used: The existing consultant is uniquely familiar with the project and could therefore provide excellent service on the requested task.
- How cost of Modification was determined: The rates were negotiated between the Consultant and the City of Columbus as documented by the Consultant's quotation letter.
5.
The original contract provided for a Fire and Hazard Alarm System for the Public Utilities Building.
This Modification provides for additional engineering services needed to include two additional buildings at the Utility Complex.
FISCAL IMPACT: Monies are being transferred to fund this project and the 2004 C.I.B. is being amended to provide the necessary authority.
Title
To authorize the Director of Public Utilities to modify the contract with HAWA, Inc. for professional engineering services for a Fire and Hazard Alarm System, for the Division of Water, to amend the 2004 C.I.B., to authorize the City Auditor to transfer funds within the Waterworks Enlargement Voted 1991 Bonds Fund, and to authorize the expenditure of $15,000.00 from the Water Works Enlargement Voted 1991 Bond Fund. ($15,000.00)
Body
WHEREAS, Contract No. EL004294 was authorized by Ordinance No. 1203-02, passed July 29, 2002, was executed on May 21, 2004 and was approved by the City Attorney on June 1, 2004, and
WHEREAS, the original contract was for a Fire and Hazard Alarm System for the Public Utilities Building, and
WHEREAS, the Division of Water wishes to expand the contract to include additional engineering services needed to include two additional buildings at the Utility Complex, and
WHEREAS, it is necessary to modify Contract No. EL004294 to provide for these services, and
WHEREAS, it is necessary to authorize the Director of Public Utilities to modify Contract No. EL004294 for a Fire and Hazard Alarm System for the Division of Water, for the preservation of the public health, peace, property, safety and welfare, Now, Therefore;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be and is hereby authorized to modify Contract No. EL004294 with HAWA, Inc., 980 Old Henderson Road, Columbus, Ohio, 43220, for engineering services to provide Fire and Hazard Alarm System for the Division of Water, in accordance with the terms and conditions as shown on the modification.
Section 2. That the City Auditor is hereby authorized and directed to transfer funds within the Waterworks Enlargement Voted 1991 Bonds Fund, Fund No. 606, Department of Public Utilities, Division of Water, as follows:
From:
690026 Miscellaneous Water Facilities,
OCA Code 642900 $15,000.00
To:
690290 Distribution Improvements,
OCA Code 642900 $15,000.00
Section 3. That the expenditure of $15,000.00 or as much thereof as may be needed be and the same is authorized from the Water Works Enlargement Voted 1991 Bond Fund 606, Department 60, Division 09, OCA Code 642900, Object Level Three 6621, Object Level One 06, Project Number 690290.
Section 4. That any modification made under the provisions of this ordinance must first be authorized by the Director of Public Utilities and a contract modification properly submitted to the City Auditor for certification of funds.
Section 5. That Section 1, Public Utilities/Water 60-09 of Ordinance 1059-2004 is hereby amended as follows:
PROJECT 2004
NO. PROJECT BUDGET
690290 Distribution Improvements $442,544 *(1)*
690026 Miscellaneous Water Facilities $752,865 *(2)*
Section 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.
2004 2004
ORIGINAL AMENDED
BUDGET BUDGET COMMENTS
*(1)* $427,544 $442,544 AUTHORITY INCREASED
*(2)* $767,865 $752,865 AUTHORITY DECREASED