City of Columbus - File #: 1934-2006

• File #: 1934-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/24/2006
• In control: Safety Committee
• On agenda: 12/4/2006
• Final action: 12/7/2006
• Title: To authorize and direct the Safety Director to enter into a contract with Sagem Morpho, Inc. for six months maintenance for the current Automated Fingerprint Identification System (AFIS) for the Division of Police in accordance with the sole source procurement, to authorize the expenditure of $158,254.14 from the General Fund, and to declare an emergency. ($158,254.14)

Date	Ver.	Action By	Action	Result
12/7/2006	1	CITY CLERK	Attest
12/6/2006	1	MAYOR	Signed
12/4/2006	1	Columbus City Council	Approved	Pass
12/4/2006	1	COUNCIL PRESIDENT	Signed
11/22/2006	1	CITY ATTORNEY	Reviewed and Approved
11/22/2006	1	Safety Drafter	Sent to Clerk's Office for Council
11/21/2006	1	FINANCE DIRECTOR	Reviewed and Approved
11/21/2006	1	Safety Drafter	Sent for Approval
11/21/2006	1	Auditor Reviewer	Reviewed and Approved
11/21/2006	1	CITY AUDITOR	Reviewed and Approved
11/21/2006	1	Safety Drafter	Sent for Approval
11/20/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
11/16/2006	1	Finance Reviewer	Reviewed and Approved
11/16/2006	1	Finance Reviewer	Reviewed and Approved
11/15/2006	1	EBOCO Reviewer	Reviewed and Approved
11/15/2006	1	ODI DIRECTOR	Reviewed and Approved
11/15/2006	1	Safety Drafter	Sent for Approval
11/14/2006	1	Safety Reviewer	Reviewed and Approved
11/14/2006	1	SAFETY DIRECTOR	Reviewed and Approved
11/14/2006	1	Safety Drafter	Sent for Approval
11/13/2006	1	Safety Reviewer	Reviewed and Approved
11/13/2006	1	Safety Reviewer	Reviewed and Approved
11/13/2006	1	Safety Reviewer	Reviewed and Approved

Explanation

Need: The Department of Public Safety Division of Police upgraded its existing Automated Fingerprint Identification System (AFIS) in 2005. It is imperative for the Division of Police to maintain this technology which is crucial for fingerprint identification. The current maintenance contract ends in November 2006. The maintenance support of the AFIS system will be $316,508.28 annually. This ordinance is requesting funding for six months of maintenance from December 2006 through May 2007 in the total amount of $158,254.14.

Bid Information: The proprietary nature of AFIS technology and the prohibitive cost of conversion to a different system mandate the maintenance contract to our current system be purchased from the sole source provider of the existing proprietary system, Sagem Morpho, Inc.

This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.

Contract Compliance No.: 33-0154789

Emergency Designation: Emergency legislation is necessary to expedite the payment of the maintenance contract since the current contract ends in November 2006.

FISCAL IMPACT:

Approximately $172,000 was budgeted in the Police General Fund for a one year agreement.

Title

To authorize and direct the Safety Director to enter into a contract with Sagem Morpho, Inc. for six months maintenance for the current Automated Fingerprint Identification System (AFIS) for the Division of Police in accordance with the sole source procurement, to authorize the expenditure of $158,254.14 from the General Fund, and to declare an emergency. ($158,254.14)

Body

WHEREAS, the Division needs to have in place a maintenance agreement for the current Automated Fingerprint Identification System (AFIS); and

WHEREAS, the AFIS system is an invaluable tool to the law enforcement in the identification of fingerprints; and

WHEREAS, it is in the best interest of the City to enter into this contract in accordance with provisions of Section 329.07c (Sole Source) of the Columbus City Codes, 1959; and

WHEREAS, an emergency exists in the daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to enter into a contract for maintenance of the AFIS system since the current contract ends in November 2006 and for the immediate preservation of the public peace, health, safety and welfare, now therefore

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

Section 1. That the Safety Director be and is hereby authorized and directed to enter into contract with Sagem Morpho, Inc. for the purchase of  a six-month maintenance for the Automated Fingerprint Identification System  (AFIS) for the Division of Police, Department of Public Safety.

Section 2. That said contract shall be awarded in accordance with the provisions of Section 329.07c (Sole Source) of the Columbus City Code, 1959.

Section 3. That the expenditure of $158,254.14 or so much thereof as may be needed, be and the same is hereby authorized as follows:

DIV 30-03 |  FUND 010 | OBJ LEV (01) 03 | OBJ LEV (03) 3372 | OCA 300798 |

Section 4. That for reasons stated in the preamble hereto, which is hereby made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.