Explanation
BACKGROUND
This ordinance authorizes the Director of Finance and Management to establish blanket purchase orders, for the Department of Technology, on behalf of various city agencies, for the purchase of replacement desktop computers, computer related products and equipment. These purchases will be made from a pre-established universal term contract (UTC), FL001696, with Resource One Computer Systems, Inc., expiration date March 31, 2007.
The desktop computers, computer related products and equipment being replaced are outdated and/or obsolete and are used for the running of applications that are very important to the daily operation of various city agencies. Additionally, the desktop computers, computer related products and equipment being replaced do not meet the current minimal City of Columbus specifications/standards. As such, replacement of this equipment is crucial for continued efficiency of city operations. Funds for this purchase are budgeted and available in the 2006 Department of Technology's Internal Service Fund's Budget, in the amount of $160,182.00. Also, this ordinance authorizes the transfer of funds between Object Levels, to accommodate the expenditure authorized by this ordinance.
FISCAL IMPACT
Earlier this year, the Department of Technology legislated $269,657.90 with Resource One (Ordinance #'s 0982-2006, 0869-2006, 0755-2006 and 1235-2006) for the purchase of desktop computers and computer related products and equipment on behalf of various city agencies. This purchase will expend $160,182.00 with Resource One. Funds are budgeted and available in the 2006 Department of Technology's Information Services Fund Budget to fund this purchase, which in the aggregate totals $160,182.00.
EMERGENCY DESIGNATION:
Emergency designation is being requested by the Department of Transportation, Fleet Management and End User Computing to immediately facilitate this purchase as the equipment is crucial to city operations.
CONTRACT COMPLIANCE
311419297 -- Expiration 03/09/2007 Resource One Computer Systems, Inc.
Title
To authorize the Director of Finance and Management, for the Department of Technology to purchase replacement desktop computers and computer related products and equipment on behalf of various city agencies from a pre-established universal term contract with Resource One; to authorize and direct The City Auditor to transfer $12,352.00 between Object Levels within The Department of Technology, Information Services Fund; to authorize the expenditure of $160,182.00 from the Department of Technology Internal Service Fund; and to declare an emergency ($160,182.00).
Body
WHEREAS, this ordinance authorizes the Director of Finance and Management to establish purchase orders, for the Department of Technology, on behalf of various city agencies, for the purchase of replacement computer equipment; and
WHEREAS, desktop computers, computer related products and equipment used by various city agencies are obsolete and no longer meet the City's current minimal specifications/standards and are in need of replacement; and
WHEREAS, the replacement of these desktop computers and computer related products and equipment will mitigate computer related performance problems and will ensure that city agencies can continue to operate at peak efficiency; and
WHEREAS, the Department of Technology, on behalf of various city agencies, has a need to transfer $12,352.00 between Object Levels in the Department of Technology, Information Services Fund. Funds for this transfer have been identified and are available in Object Level Three: 06; and
WHEREAS, funding is available for this purchase within the 2006 Information Services Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology. The Department of Technology, on behalf of various city agencies, has an immediate need to purchase replacement desktop computers and computer related products and equipment from established universal term contracts with Resource One, thereby protecting the public health, peace, property, safety and welfare, now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor be and is hereby authorized and directed to transfer $12,352.00 between object levels within the Department of Technology, Information Services Fund as follows:
From: Division: 47-01| Fund: 514| Subfund: 013| OCA: 514013| Object level one: 06|
Object level three code: 6649| Amount: $12,352.00| Fleet Management
To: Division: 47-01| Fund: 514| Subfund: 013| OCA: 514013| Object level one: 02|
Object level three code: 2193| Amount: $12,352.00| Fleet Management
SECTION 2. That the Director of Finance and Management be and is hereby authorized to purchase replacement desktop computers and computer related products and equipment for the Department of Technology on behalf of various city agencies from established universal term contracts with Resource One.
SECTION 3. That the expenditure of $160,182.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Division 47-01 -- Fund 514 -- Subfund 265 -- OCA Code 514265 -- OBJ Level 1 02 -- OBJ Level 03 2193 -- Amount $97,905.00 - Transportation Division
Division 47-01 -- Fund 514 -- Subfund 013 -- OCA Code 514013 -- OBJ Level 1 02 -- OBJ Level 03 2193 -- Amount $12,352.00 - Fleet Management
Division 47-02 -- Fund 514 -- Subfund 001 -- OCA Code 472411 -- OBJ Level 1 02 -- OBJ Level 03 2193 -- Amount $49,925.00 - End User Computing
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approved nor vetoes the same.