Explanation
BACKGROUND: To modify and extend the existing city-wide contract for the option to purchase DNA Crime Lab Supplies for the Public Safety Department, Police Division the largest user to and including September 30, 2008. The Purchasing Office negotiated with the sole provider, Applied BioSystems Group of Applera Corporation, in accordance with Section 329.07(e) and Solicitation No. SA001296. FL002502, with Applied BioSystems Group of Applera Corporation was established. Their contract compliance number is 061534213 (expires 11/19/2007).
1. Amount of additional funds: The estimated annual expenditure for the contract is $150,000.00. The Public Safety Department, Police Division must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2. Reason additional needs were not foreseen: The need was foreseen. An extension is provided for in the original contract.
3. Reason other procurement processes not used: No reagents or parts other than those sold by this company, the patent owner for the PCR kits required for DNA testing, are authorized for use in the Police Crime Lab's equipment.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
FISCAL IMPACT: No funding is required to extend the option contracts. The Public Safety Department, Police Division must set aside their own funding for their estimated expenditures.
To maintain an uninterrupted supply of service to the City Agency using the Universal Term Contract, this ordinance is be submitted as an emergency.
Title
To authorize and direct the Finance and Management Director to modify and extend the citywide contract for the option to purchase DNA Crime Lab Supplies from Applied BioSystems Group of Applera Corporation, Inc., and to declare an emergency
Body
WHEREAS, the Purchasing Office negotiated acceptable pricing from the sole source provider; and
WHEREAS, the vendor has agreed to extend FL002502 at current prices and conditions to and including September 30, 2008, and it is in the best interest of the City to exercise this option; and
WHEREAS, in order to avoid a lapse in our ability to provide DNA Crime Lab Supplies, this is being submitted for approval as an emergency measure; and
WHEREAS, these DNA Crime Lab Supplies are used by the city's Public Safety Department, Police Division: and.
WHEREAS, an emergency exists in the usual daily operation of the Public Safety Department, Police Division in that it is immediately necessary to extend FL002502 for an option to purchase DNA Crime Lab Supplies, thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to modify and extend FL002502 with Applied BioSystems Group of Applera Corporation, to and including September 30, 2008.
SECTION 2. That this modification is in accordance with Section 329.16 of the Columbus City Codes.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.