Explanation
BACKGROUND:
The Department of Technology (DoT), on behalf of Recreation and Parks, has the need to immediately modify and extend a annual software maintenance services contract with The Active Network, which was previously known as Class Software Solutions, to support ongoing operations of the Leisure Card System. This system provides ID cards for individuals who participate in City events, automated activity registration, facility rentals and has provided access for citizens to register for activities via the Internet. Also, this system is used for security at City recreation centers and city swimming pools.
This annual software maintenance and support agreement represents 12 months of software maintenance, with a coverage period from March 1, 2006 through February 28, 2007. The modification and extension of this contract will allow Recreation and Parks to take advantage of software upgrades and support. Without this maintenance support contract agreement, software upgrades could only be obtained by purchasing the software at four times the cost of the support contract amount. In addition, user support would be billed at an enormous hourly rate charge. The original contractual agreement for this software maintenance support was established with Ordinance No. 3180-98.
FISCAL IMPACT:
Previously, in fiscal year 2004, $24,419.50 was expended for the maintenance and support services provided by Class Software Solutions. During fiscal year 2005, $20,931.00 was expended for related services. Currently, funding in the amount of $20,931.00 is available in the 2005 Department of Technology information service fund, with a coverage period from March 1, 2006 through February 28, 2007.
CONTRACT COMPLIANCE: 980160721 Expiration: 01/05/2007
Title
To authorize the Director of the Department of Technology to modify and extend the contract with The Active Network, previously known as Class Software Solutions, for maintenance and support services on behalf of Recreation and Parks, to authorize the expenditure of $20,931.00 from the Department of Technology information service fund ($20,931.00).
Body
WHEREAS, The Department of Technology (DoT), on behalf of Recreation and Parks, has the need to immediately modify and extend a software maintenance services contract with The Active Network, previously known as Class Software Solutions, and
WHEREAS, to support ongoing operations of the Leisure Card System, which provides ID cards for individuals who participate in City events, automated activity registration, facility rentals and has provided access for citizens to register for activities via the internet, and
WHEREAS, this system is used for security purposes, registration and identification at city recreation centers and swimming pools, and
WHEREAS, this annual software maintenance and support agreement represents twelve months of software maintenance ending February 28, 2007, and
WHEREAS, the modification and extension of this contract will allow Recreation and Parks to take advantage of software upgrades and support, and
WHEREAS, without this maintenance support contract agreement, software upgrades could only be obtained by purchasing the software at four times the cost of the support contract amount, and
WHEREAS, the original contractual agreement for this software maintenance support was established with Ordinance No. 3180-98, and
WHEREAS, funds are available for this expenditure in the amount of $20,931.00, and
WHEREAS, it is necessary to authorize the Director of the Department of Technology to modify and extend a annual contract with The Active Network, previously known as Class Software Solutions, thereby preserving the public health, peace, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology on behalf of Recreation and Parks be and is hereby authorized to modify and extend a annual contract for software maintenance and support services from The Active Network, previously known as Class Software Solutions, for maintaining a critical Leisure Card System.
SECTION 2: That the expenditure of $20,931.00 or so much thereof as may be necessary is hereby authorized to be expended from:
|Div.:47-01|Fund:514|Subfund: 010|OCA Code: 510147|Obj. Level 1: 03|Obj. Level 3: 3369|Amount: $20,931.00|
SECTION 3: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.