Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service accept a grant and to enter into an agreement with The Ohio Department of Transportation (ODOT) and to provide funding to ODOT to perform engineering and design for the Intersection Improvements - Northwest Boulevard at Fifth Avenue and King Avenue project. ODOT has a general engineering contract with Lockwood, Lanier, Mathias and Nolan and this study will be a task under that contract. This expenditure represents a 10% local match of the $55,323.00 total cost of the design. The amount to be provided by the Department of Public Service, Division of Planning and Operations is $5,532.30.
Completion of the engineering design will be followed by a construction project jointly funded by ODOT and the City that will address crashes at the intersections of Northwest Boulevard with Fifth Avenue and King Avenue.
2. FISCAL IMPACT
The cost for the engineering design is $55,323.00. The total share of the cost for the City is now estimated at $5,532.30. Funding for the City's share of the design is available within the Street and Highway Improvement Fund.
3. EMERGENCY DESIGNATION
Emergency action is requested in order to allow ODOT to begin this design at the earliest possible time. The local share of the project is required prior to the beginning of the design.
Title
To authorize the Director of Public Service to accept a grant from the Ohio Department of Transportation and enter into an agreement with the Director of the Ohio Department of Transportation to complete the design for the Northwest Boulevard project; to amend the 2012 C.I.B; to authorize the transfer of funds within the Street and Highway Improvement Fund; to authorize the expenditure of $5,532.30 for this project; and to declare an emergency.
Body
WHEREAS, the City has identified a significant crash pattern at the intersections of Northwest Boulevard with Fifth Avenue and King Avenue; and
WHEREAS, the City has applied to ODOT for safety funding for the improvements needed to address the crashes; and
WHEREAS, ODOT has agreed to provide 90% of the funds needed for the engineering design for the project; and
WHEREAS, a 10% local match is required for this project sponsored by ODOT; and
WHEREAS, this ordinance authorizes the Director of Public Service to accept a grant, enter into agreement with, and provide the local funding share to the Ohio Department of Transportation for this project; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Planning and Operations, Department of Public Service, in that it is necessary to provide funding at the earliest possible time to ODOT to begin this engineering design; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service is authorized to accept a grant and enter into agreement with the Ohio Department of Transportation for the engineering design for the Intersection Improvements - Northwest Boulevard at Fifth Avenue and King Avenue project.
SECTION 2. That the 2012 Capital Improvement Budget be amended to provide sufficient authority for this project as follows:
Fund / Project Number / Project / Current CIB Amount / Amendment Amount / CIB Amount
766 / 766999-100000 / Unallocated Balance (Carryover)/ $3,908,273.00 / (5,533.00) / $3,902,740.00
766 / 530086-100024 / Intersection Improvements - Northwest Boulevard at Fifth Avenue and King Avenue (Carryover)/ $0.00 / $5,533.00 / $5,533.00
SECTION 3. The sum of $5,532.30 be and is hereby appropriated from the unappropriated balance of the Street and Highway Improvement Fund, Fund 766, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2012 as follows:
Fund / Project / Project Name / O.L. 01/03 Codes / OCA Code / amount
766 / 766999-100000 / Unallocated Balance / 10-5501 / 766999 / $5,532.30
SECTION 4. That the transfer of cash and appropriation in the amount of $5,532.30 within Fund 766, the Street and Highway Improvement Fund, be authorized as follows for the Division of Planning and Operations, Dept.-Div 59-11, as follows:
TRANSFER FROM
Fund / Project / Project Name / OL 01-03 Codes / OCA Code / amount
766 / 766999-100000 / Unallocated Balance / 10-5501 / 766999 / $5,532.30
TRANSFER TO
Fund / project # / project / O.L. 01/03 Codes / OCA Code / amount
766 / 530086 - 100024 / Intersection Improvements - Northwest Boulevard at Fifth Avenue and King Avenue / 10-5501 / 768624 / $5,532.30
SECTION 5. That the transfer of funds between the Street and Highway Improvement Fund, Fund 766, and the Fed/State Highway Engineering Fund, Fund 765 be authorized for the Division of Planning and Operations, Dept.-Div 59-11, as follows:
TRANSFER FROM
Fund / Project / Project Name / OL 01-03 Codes / OCA Code / amount
766 / 530086 - 100024 / Intersection Improvements - Northwest Boulevard at Fifth Avenue and King Avenue / 10-5501 / 768624 / $5,532.30
TRANSFER TO
Fund / Grant and OCA / O.L. 01-03 Codes / amount
765 / Grant and OCA to be established by City Auditor / 80-0886 / $5,532.30
SECTION 6. The sum of $5,532.30 be and is hereby appropriated from the unappropriated balance of the Fed/State Highway Engineering Fund, Fund 765, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2012 as follows:
Fund / Grant and OCA / O.L. 01-03 Codes / amount
765 / Grant and OCA to be established by City Auditor / 06-6600 / $5,532.30
This appropriation is effective upon receipt of executed grant agreement.
SECTION 7. That for the purpose of providing the local match to ODOT for this project, the sum of $5,532.30 or so much thereof as may be needed, is hereby authorized to be expended from the Fed/State Highway Engineering Fund, Fund 765 as follows:
Fund / Grant and OCA / O.L. 01-03 Codes / amount
765 / Grant and OCA to be established by City Auditor / 06-6631 / $5,532.30
SECTION 8. That at the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.
SECTION 9. That funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated.
SECTION 10. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 11. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten day after passage if the Mayor neither approves nor vetoes the same.