Explanation
Background:
This ordinance authorizes the Finance and Management Department, Office of Construction Management, to make various expenditures for labor, materials, and equipment in conjunction with various facilities improvements that are unplanned but will be necessary. Work may include any type of renovation of City-owned facilities, such as electrical, HVAC, and plumbing. All work will be based on three estimates obtained from qualified contractors and will not exceed $20,000.00 per job. Funding for these expenditures is from the Construction Management Capital Improvement Fund.
This ordinance also amends the 2006 Capital Improvements Budget and authorizes the transfer of cash between projects in the Constrcution Mnaagement Capital Improvement Fund.
Emergency action is requested to allow these projects to proceed in a timely manner and to allow the financial transaction to be posted in the City's accounting system as soon as possible. Up-to-date financial posting promotes accurate accounting and financial management. Emergency action is also requested to allow the necessary funding to be available for needed expenditures.
Fiscal Impact: The Office of Construction Management budgeted $1,000,000.00 in the 2006 Capital Improvements Budget for various facility renovations. This ordinance authorizes an expenditure of $100,000.00.
Title
To amend the 2006 Capital Improvements Budget; to authorize the transfer of cash between projects in the Construction Management Capital Improvement Fund; to authorize the expenditure of $100,000.00 from the Construction Management Capital Improvement Fund for various facility renovations, and to declare an emergency. ($100,000.00)
Body
WHEREAS, various unexpected facility renovations will likely become necessary within the Finance and Management Department, Office of Construction Management; and
WHEREAS, it is necessary to amend the 2006 Capital Improvements Budget and transfer cash between projects in the Construction Management Capital Improvemetn Fund, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to transfer and establish these funds to have funding available for necessary expenditures to allow these projects to proceed in a timely manner, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2006 Capital Improvement Budget is hereby amended as follows:
CURRENT CIB:
Dept/Div: 45-50|Fund: 733|Project Number 570030|Project Name - Facility Renovation|Amount $9,560,035
Dept/Div: 45-50|Fund: 733|Project Number 570031|Project Name - City Hall Renovations|Amount $2,638,706
REVISED CIB:
Dept/Div: 45-50|Fund: 733|Project Number 570030|Project Name - Facility Renovation|Amount $9,660,035
Dept/Div: 45-50|Fund: 733|Project Number 570031|Project Name - City Hall Renovations|Amount $2,538,706
SECTION 2. That the City Auditor is hereby authorized and directed to transfer funds within the Facilities Management Capital Improvement Fund as follows:
FROM:
Dept/Div: 45-50|Fund: 733|OCA Code: 733000|Project Number 570031|Project Name - City Hall Renovations|Amount $100,000.00
TO:
Dept/Div: 45-50|Fund: 733|OCA Code: 733000|Project Number 570030|Project Name - Facility Renovation|Amount $100,000.00
Section 3. That the purchase of labor, materials, and equipment will likely become necessary for various facility renovations within the Finance and Management Department, Office of Construction Management.
Section 4. That the expenditure of $100,000.00, or so much thereof as may be necessary, be and is hereby authorized from the Construction Management Capital Improvement Fund No. 733, as follows, to pay the cost thereof. All work will be based on three estimates and will not exceed $20,000.00 per contract or job. City Council recognizes that this ordinance does not identify the contractor(s) to whom the contract(s) will be awarded and understands that its passage will give the Finance and Management Director the final decision in determination of the lowest best responsive and responsible bidder for such contract(s). This Council is satisfied it is in the best interests of the City to delegate this contracting decision.
Project Object OCA
Fund Type Dept. No. Fund Project No. Title Level 3 Code Amount
Cap. Proj. 45-50 733 570030 Facility 6601 733000 $100,000.00
Renovations
Section 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Finance and Management Director administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
Section 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.