Explanation
BACKGROUND: The Department of Public Safety, Division of Police requests the purchase of covert vehicles for detectives to carry out their duties. This purchase is necessary to replace high mileage and high maintenance covert vehicles. This purchase will be funded with General Permanent Improvement funds, and will be purchased in accordance with the terms and conditions of contract number FL004444 with Ricart Properties, Inc.
There is also a need to appropriate and transfer funds in the General Permanent Improvement for this purchase. An amendment to the 2012 Capital Improvement Fund is also required.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance: Ricart Properties Inc., 311282546 expires 10/11/2014.
Emergency Designation: Emergency action is necessary so that the purchase order for these vehicles can be issued and the covert vehicles can be placed into service as soon as possible.
FISCAL IMPACT: This ordinance authorizes an appropriation, transfer, and expenditure of $66,396.10 in the General Permanent Improvement Fund for the purchase of covert vehicles for the Division of Police.
Title
To authorize an amendment to the 2012 Capital Improvement Budget; to authorize the appropriation and transfer of funds within the General Permanent Improvement Fund, to authorize the Finance and Management Director to issue a purchase order from an existing Universal Term Contract with Ricart Properties, Inc. for the purchase of covert vehicles for the Division of Police, to authorize the expenditure of $66,396.10 from the General Permanent Improvement Fund; and to declare an emergency. ($66,396.10)
Body
WHEREAS, the Division of Police needs to replace covert vehicles; and
WHEREAS, funds are available for appropriation and transfer for this expenditure in the General Permanent Improvement Funds; and
WHEREAS, an amendment to the 2012 Capital Improvement Budget is required to allow for this purchase, and
WHEREAS, the city has an universal term contract with Ricart Properties, Inc for this purchase; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to authorize the Finance and Management Director to issue a purchase order for the purchase of covert vehicles for the Division of Police, thereby preserving the public peace, health, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2012 Capital Improvement Budget, Fund 748 be amended as follows:
Project Number Current CIB Revised CIB Difference
Project: Police Vehicles 330035-100000 $0 $66,397 $66,397
Unallocated Balance 748999-100000 $696,324 $1,050,139 $353,815
Unallocated Balance 748999-100000 $1,050,139 $983,742 ($66,397)
SECTION 2. That the City Auditor is hereby authorized to appropriate $66,396.10 within the unallocated balance of the General Permanent Improvement as follows:
Fund Dept. No. Obj. Level (1) OCA Project Amount
748 45-01 06 643114 748999-100000 $66,396.10
SECTION 3. That funds appropriated above be transferred within the General Permanent Improvement Fund, Fund 748 as follows:
From:
Dept 45-01: Project 748999-100000: OCA 643114: Obj Lvl One- 06: Amount $66,396.10
To:
Dept 30-03: Project 330035-100000: OCA 748035: Obj Lvl One-06; Object Level Three 6650, Amount $66,396.10
SECTION 4. That the Director of Finance and Management be and is hereby authorized to issue a purchase order to Ricart Properties, Inc. for the purchase of covert vehicles for the Division of Police on the basis of the city's universal term contract number FL004444.
SECTION 5. That the expenditure of $66,396.10, or so much thereof as may be needed for the purchase of covert vehicles is hereby authorized as follows:
Dept No. Project OCA OBJ. Level (3) Fund Amount
30-03 330035-100000 748035 6650 748 $66,396.10
SECTION 6. That the City Auditor is authorized to make the necessary transfer between funds, and such funds are hereby appropriated, to carry out the purposes of this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.