City of Columbus - File #: 1301-2004

• File #: 1301-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/28/2004
• In control: Public Service & Transportation Committee
• On agenda: 7/19/2004
• Final action: 7/21/2004
• Title: To authorize the Public Service Director to enter into a contract with Columbus Asphalt Paving, Incorporated, for the Interchange Road Rehabilitation project for the Transportation Division; to authorize the expenditure of $520,248.88 from the 1995, 1999 Voted Streets and Highways Fund, and to declare an emergency. ($520,248.88)

Date	Ver.	Action By	Action	Result
7/21/2004	1	MAYOR	Signed
7/21/2004	1	CITY CLERK	Attest
7/19/2004	1	Columbus City Council	Approved	Pass
7/19/2004	1	COUNCIL PRESIDENT	Signed
7/15/2004	1	City Clerk's Office	Sent back for Clarification/Correction
7/15/2004	1	Service Drafter	Sent to Clerk's Office for Council
7/14/2004	1	Auditor Reviewer	Reviewed and Approved
7/14/2004	1	CITY AUDITOR	Reviewed and Approved
7/14/2004	1	Service Drafter	Sent to Clerk's Office for Council
7/9/2004	1	SERVICE DIRECTOR	Reviewed and Approved
7/7/2004	1	Service Drafter	Sent for Approval
7/7/2004	1	CITY ATTORNEY	Reviewed and Approved
7/6/2004	1	ODI DIRECTOR	Reviewed and Approved
7/6/2004	1	SERVICE DIRECTOR	Reviewed and Approved
7/6/2004	1	FINANCE DIRECTOR	Reviewed and Approved
7/2/2004	1	Finance Reviewer	Reviewed and Approved
7/2/2004	1	EBOCO Reviewer	Reviewed and Approved
7/1/2004	1	SERVICE DIRECTOR	Reviewed and Approved
7/1/2004	1	Service Drafter	Sent for Approval
6/30/2004	1	Service Drafter	Sent for Approval
6/28/2004	1	Service Drafter	Sent for Approval
6/28/2004	1	Service Reviewer	Reviewed and Approved

Explanation

The Transportation Division is responsible for maintaining the City's roadway system through a viable renovation program.  Interchange Road from Wilson Road to a point 744 feet west of Wilson Road is an existing concrete pavement originally constructed in 1974 with significant base failure and concrete slab deterioration.  The existing roadway services several businesses including a 24-hour truck stop (the Pilot Travel Center) with high volumes of truck traffic and vehicle loadings.  Due to the pavement condition, full depth concrete replacement is necessary to provide a safe and structurally sound pavement.  

This ordinance authorizes the Public Service Director to enter into contract with Columbus Asphalt Paving to replace the pavement on Interchange Road.  Inspection services will also be performed at a cost not to exceed $47,295.00.  This project was bid in compliance with the City Code and advertised in the City Bulletin.  Formal competitive bids were received and tabulated on June 24, 2004 by the Transportation Division as follows:

Vendor/ Bid Amount/ Status

Columbus Asphalt Paving, Incorporated / $472,953.88/ Majority

Complete General Construction Company / $513,462.75/ Majority

Double Z Construction Company/ $538,381.60/ Majority

McDaniels Construction Corporation /$548,617.68/ Minority

The Transportation Division recommends acceptance of the bid submitted by Columbus Asphalt Paving, Inc., as the most responsive and responsible bid, contract compliance number 31-0857095 (expires August 16, 2004) as the lowest, best, most responsive and most responsible bidder.

Fiscal Impact:  The Transportation Division budgeted $500,000 within Roadway Improvements in the 2004 Capital Improvements Budget for the Interchange Road rehabilitation.  This ordinance authorizes $520,248.88 for this expenditure.  The additional funds will come from underruns in other roadway improvement projects.  

Emergency action is requested to allow this project to proceed and be completed this construction season.

Title

To authorize the Public Service Director to enter into a contract with Columbus Asphalt Paving, Incorporated, for the Interchange Road Rehabilitation project for the Transportation Division; to authorize the expenditure of $520,248.88 from the 1995, 1999 Voted Streets and Highways Fund, and to declare an emergency.  ($520,248.88)

Body

WHEREAS, the Transportation Division is responsible for maintaining the City's roadways; and

WHEREAS, concrete rehabilitation is needed to prevent early deterioration of the City's concrete roadways; and

WHEREAS, formal competitive bids were received and tabulated on June 24, 2004 by the Transportation Division for the Interchange Road Rehabilitation project and a satisfactory low bid was received; and

WHEREAS, funds are budgeted in the 2004 Capital Improvements Budget for this expenditure; and

WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Transportation Division, in that it is immediately necessary to authorize the Public Service Director to enter into contract with Columbus Asphalt Paving, Inc., so that the work may proceed without delay in order to be completed this construction season, thereby preserving the public health, peace, property, safety and welfare; now, therefore

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

SECTION 1.  That the Public Service Director be and hereby is authorized to enter into a contract with Columbus Asphalt Paving, Incorporated, 1196 Technology Drive, Gahanna, Ohio 43230 for the Interchange Road Rehabilitation project in an amount not to exceed $472,953.88 in accordance with the applicable specifications and plans on file in the office of the Transportation Administrator, which are hereby approved, and to provide for construction inspection services in the amount of $47,295.00.

SECTION 2.  That for the purpose of paying the cost of the contract, the sum of $520,248.88, or so much thereof as may be needed, be and hereby is authorized to be expended from Fund 704, the 1995, 1999 Voted Streets and Highways Fund, Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6621, OCA Code 644385 and Project 530161.

SECTION 3.  That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.