City of Columbus - File #: 0982-2006

• File #: 0982-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/19/2006
• In control: Administration Committee
• On agenda: 6/19/2006
• Final action: 6/23/2006
• Title: To authorize the Director of Finance and Management, for the Department of Technology to purchase replacement desktop computers, computer related products and equipment on behalf of various city agencies from pre-established universal term contracts with Resource One and Smart Solutions; to authorize the expenditure of $141,819.50 from the Department of Technology Internal Service Fund; ($141,819.50)

Date	Ver.	Action By	Action	Result
6/23/2006	1	CITY CLERK	Attest
6/22/2006	1	MAYOR	Signed
6/19/2006	1	Columbus City Council	Approved	Pass
6/19/2006	1	COUNCIL PRESIDENT PRO-TEM	Signed
6/12/2006	1	Columbus City Council	Read for the First Time
6/1/2006	1	Finance Reviewer	Reviewed and Approved
6/1/2006	1	FINANCE DIRECTOR	Reviewed and Approved
6/1/2006	1	Technology Drafter	Sent for Approval
6/1/2006	1	Auditor Reviewer	Reviewed and Approved
6/1/2006	1	CITY AUDITOR	Reviewed and Approved
6/1/2006	1	Technology Drafter	Sent for Approval
6/1/2006	1	CITY ATTORNEY	Reviewed and Approved
6/1/2006	1	Technology Drafter	Sent to Clerk's Office for Council
5/26/2006	1	ODI DIRECTOR	Reviewed and Approved
5/26/2006	1	Technology Drafter	Sent for Approval
5/25/2006	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
5/25/2006	1	Technology Drafter	Sent for Approval
5/22/2006	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND

This ordinance authorizes the Director of Finance and Management to establish blanket purchase orders, for the Department of Technology, on behalf of various city agencies, for the purchase of replacement desktop computers, computer related products and equipment.  These purchases will be made from pre-established universal term contracts (UTC's), FL001696, with Resource One, expiration date March 31, 2007 and FL001717, with Smart Solutions, expiration date March 31, 2007.  

The desktop computers, computer related products and equipment being replaced are outdated and/or obsolete and are used for the running of applications that are very important to the daily operation of various city agencies.  Additionally, the desktop computers, computer related products and equipment being replaced do not meet the current minimal City of Columbus specifications/standards.  As such, replacement of this equipment is crucial for continued efficiency of city operations.  Funds for this purchase are budgeted and available in the 2006 Department of Technology's Internal Service Fund's Budget.

FISCAL IMPACT

For the divisions referenced within this ordinance a total of $7,053.35 in 2004 and $144,656.35 in 2005 was expended with Resource One and Smart Solutions for desktop computers, computer related products and equipment for various city agencies.  This year the Department of Technology will expend $24,592.30 with Smart Solutions and $117,227.20 with Resource One.  Funds are budgeted and available in the 2006 Department of Technology's Internal Service Fund's Budget to fund this purchase, which in the aggregate totals $141,819.50.

CONTRACT COMPLIANCE

311419297 -- Expiration   03/09/2007   Resource One Computer Systems, Inc.

341403269 - Expiration   06/04/2007   Smart Solutions, Inc.

Title

To authorize the Director of Finance and Management, for the Department of Technology to purchase replacement desktop computers, computer related products and equipment on behalf of various city agencies from pre-established universal term contracts with Resource One and Smart Solutions; to authorize the expenditure of $141,819.50 from the Department of Technology Internal Service Fund;  ($141,819.50)

Body

WHEREAS,  this ordinance authorizes the Director of Finance and Management to establish purchase orders, for the Department of Technology, on behalf of various city agencies, for the purchase of replacement computer equipment; and

WHEREAS,  desktop computers, computer related products and equipment used by various city agencies are obsolete and no longer meet the City's current minimal specifications/standards and are in need of replacement; and

WHEREAS,   the replacement of these desktop computers and computer related products and equipment will mitigate computer related performance problems and will ensure that city agencies can continue to operate at peak efficiency; and

WHEREAS,  the Department of  Technology, on behalf of various city agencies, has a need to purchase replacement desktop computers and computer related products and equipment from established universal term contracts with Resource One and Smart Solutions, thereby protecting the public health, peace, property, safety and welfare, now therefore,

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

SECTION 1.  That the Director of Finance and Management be and is hereby authorized to purchase replacement desktop computers and computer related products and equipment for the Department of Technology on behalf of various city agencies from established universal term contracts with Resource One and Smart Solutions.

SECTION 2.   That the expenditure of $141,819.50 or so much thereof as may be necessary is hereby authorized to be expended from:

Division 47-01 -- Fund 514 -- Subfund 010 -- OCA Code 514245 --  OBJ Level 1 02 -- OBJ Level 03 2193 -- Amount $26,809.00 - Support Services, Communication

Division 47-01 -- Fund 514 -- Subfund 010 -- OCA Code 514013 --  OBJ Level 1 02 -- OBJ Level 03 2193 -- Amount $14,592.00 - Fleet Management

Division 47-01 -- Fund 514 -- Subfund 010 -- OCA Code 400447 --  OBJ Level 1 02 -- OBJ Level 03 2193 -- Amount $2,092.30 - Education

Division 47-01 -- Fund 514 -- Subfund 010 -- OCA Code 270147 --  OBJ Level 1 02 -- OBJ Level 03 2193 -- Amount $5,030.50 - Civil Service

Division 47-01 -- Fund 514 -- Subfund 010 -- OCA Code 590247 --  OBJ Level 1 02 -- OBJ Level 03 2193 -- Amount $22,500.00 - Refuse

Division 47-01 -- Fund 514 -- Subfund 010 -- OCA Code 300347 --  OBJ Level 1 02 -- OBJ Level 03 2193 -- Amount $70,795.70 - Division of Police

SECTION 3.  That this ordinance shall take effect and be in force from and after the earliest period allowed by law.