Explanation
This legislation authorizes the Director of Finance and Management to enter into a contract with FYDA Freightliner Columbus, Inc. for the purchase of Two (2) Tandem Axle Dump Trucks w/CNG Engines for the Division of Sewerage and Drainage. These units will be used by our Sewer Maintenance Operation Center to maintain and repair sewer lines. This purchase was approved by Fleet Management. In support of the Mayor's Get Green Columbus initiative, these CNG vehicles incorporate an engine that will emit fewer emissions than the older units that they are replacing. The trucks will replace Brass Tag# BT18977 and BT18978.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06.
The Purchasing office opened formal bids on April 10, 2014 for the purchase of Two (2) Tandem Axle Dump Trucks w/CNG Engines (Solicitation SA005313). Fifty-one (51) vendors (49 MAJ/2 MBR) were solicited and Three (3) bids (3 MAJ) were received. The low bid was submitted by A-1 Alternative Fuel Systems (Almared Inc.) in the total amount of $44,800.00. The bid has been found to be incomplete as the bidder only submitted pricing for the CNG Conversion portion of the solicitation. FYDA Freightliner Columbus, Inc. submitted two bids, one with an Ace Truck Body in the total amount of $330,390.00 and one with a Kaffenbarger Body in the total amount of $332,804.00. Both bids submitted by FYDA Freightliner Columbus, Inc. have been found to be complete.
The Division of Sewerage and Drainage recommended the Two (2) Tandem Axle Dump Trucks w/CNG Engines be awarded to the lowest bidder FYDA Freightliner Columbus, Inc., 1250 Walcutt Rd. Columbus, Ohio 43228, with the Ace Truck Body in the amount of $330,390.00 as the lowest, responsive, responsible and best bidder.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: FYDA Freightliner Columbus, Inc., Contract Compliance Number: 31-0789102, expires 09/07/2014. This supplier does not hold MBE/FBE status.
FISCAL IMPACT: $330,390.00 is budgeted for this purchase. The Division of Sewerage and Drainage purchased a similar vehicle in 2013 in the amount of $175,866.00. They did not purchase a similar vehicle in 2012.
Title
To authorize the Director of Finance and Management to enter into a contract with FYDA Freightliner Columbus, Inc. for the purchase of Two (2) Tandem Axle CNG Dump Trucks for the Division of Sewerage and Drainage and to authorize the expenditure of $330,390.00 from the Sewerage System Operating Fund. ($330,390.00)
Body
WHEREAS, Two (2) Tandem Axle Dump Trucks w/CNG engines are required by the Division of Sewerage and Drainage to be used by our Sewer Maintenance Operation Center to maintain and repair sewer lines; and
WHEREAS, the Purchasing Office opened formal bids on April 10, 2014 for the purchase of Two (2) Tandem Axle Dump Trucks w/CNG Engines for the Division of Sewerage and Drainage; and
WHEREAS, the Division of Sewerage and Drainage recommends an award to be made to the lowest, responsive and responsible bidder, FYDA Freightliner Columbus, Inc.; and
WHEREAS, a contract will be issued by the Purchasing Office in accordance with the terms, conditions and specifications of Solicitation Number: SA005313 on file in the Purchasing Office; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with FYDA Freightliner Columbus, Inc. for the purchase of Two (2) Tandem Axle Dump Trucks w/CNG Engines for the Division of Sewerage and Drainage, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the expenditure of $330,390.00 much thereof as may be needed is hereby authorized from Sewerage Systems Operating Fund 650, Department 60-05, OCA Code 605089, Object Level One 06, Object Level Three 6652, to pay the cost thereof.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.