Explanation
1. BACKGROUND
This legislation authorizes payment for utility relocation work by American Electric Power, Columbia Gas of Ohio, Marathon Pipeline, and other utilities as needed in an amount up to $2,000,000.00.
The Public Service Department is engaged in the Arterial Street Rehabilitation - Hamilton Road - 161 to Morse Road - Phase A project. Project work includes widening Hamilton Road to provide an additional through lane in each direction between Morse Road and Preserve Crossing. Morse Road between Hamilton and Trellis will also be improved to include a center turn lane. Project improvements include curb, gutter, storm sewer, sidewalk, street lighting, traffic control devices and street trees.
In the course of effecting roadway improvements, it is sometimes necessary to force the relocation of utilities from privately held easements or place overhead utilities underground to promote public health, safety and welfare, including the economic development of the City. It is necessary to relocate utilities to complete this project. This funding request for utilities relocation reimbursement is based upon estimates from the utilities. The utilities will invoice the City for actual costs incurred in relocating the utilities. The amount needed may exceed the amount requested in this ordinance. Additional legislation will be submitted by the Department of Public Service if additional funds are needed to complete the relocations.
2. FISCAL IMPACT
This is a budgeted expense. Funding for this project is available as follows:
$1,600,000.00 within the Federal Transportation Grants Fund, Fund 7765, as a reimbursable grant, grant G591609, provided by the Mid-Ohio Regional Planning Commission (MORPC) through the Ohio Department of Transportation (ODOT).
$363,600.00 within the Streets and Highways Bond Fund, Fund 7704, project P530103.
$36,400.00 within the Street and Highway Improvement Non-Bond Fund, Fund 7766, per an executed Contribution Agreement with Gahanna, project P530103. It is necessary to amend the 2018 Capital Improvement Budget to match cash to reflect this deposit was received from Gahanna.
3. EMERGENCY DESIGNATION
Public Service is requesting emergency designation so as to provide funding for utility reimbursements at the earliest possible time to maintain the project construction schedule.
Title
To amend the 2018 Capital Improvement Budget; to appropriate funds within the Federal Transportation Grants Fund and within the Street and Highway Improvement Non-Bond Fund; to authorize the Director of Public Service to pay utility relocation costs to various utilities for the Arterial Street Rehabilitation - Hamilton Road - 161 to Morse Road - Phase A project; to authorize the expenditure of up to $2,000,000.00 for utility relocations for this project from the the Streets and Highways Bond Fund, the Federal Transportation Grants Fund, and the Street and Highway Improvement Non-Bond Fund; and to declare an emergency. ($2,000,000.00)
Body
WHEREAS, the City of Columbus is concerned with the use of the various right-of-way areas in the City, as such right-of-way areas represent a valuable and limited resource that must be utilized to promote the public health, safety and welfare, including the economic development of the City; and
WHEREAS, utility relocations must be completed before construction can begin; and
WHEREAS, the Department of Public Service requires funding to be available for utility relocation expenses for the Arterial Street Rehabilitation -Hamilton Road - 161 to Morse Road - Phase A project; and
WHEREAS, it is necessary to amend the 2018 Capital Improvement Budget to align budget authority with the proper project; and
WHEREAS, this ordinance authorizes funding in the amount of $2,000,000.00 for utility reimbursements for this project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize payment for utility relocation expenses to maintain the project construction schedule, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2018 Capital Improvements Budget authorized by Ordinance 1010-2018 be amended to establish sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7766 / P530103-100054 / Arterial Street Rehabilitation - Hamilton Road - 161 to Morse Road - Phase A (Street and Highway Imp Carryover) / $50,084.00 / $36,400.00 / $86,484.00 (To match cash)
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2018, the sum of $1,600,000.00 is appropriated in Fund 7765 (Federal Transportation Grants Fund), Dept-Div 5912 (Design and Construction), Grant G591609 (Hamilton Rd Ph A 99852), in Object Class 06 (Capital Outlay); and the sum of $36,400.00 is appropriated in Fund 7766 (Street and Highway Improvement Non-Bond Fund); Dept-Div 5912 (Design and Construction), Project P530103 (Arterial Street Rehabilitation), in Object Class 06 (Capital Outlay); per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be and hereby is authorized to reimburse American Electric Power, Columbia Gas of Ohio, Marathon Pipeline, and other utilities as necessary, for utility relocation costs for the Arterial Street Rehabilitation - Hamilton Road - 161 to Morse Road - Phase A project.
SECTION 4. That the expenditure of $1,600,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7765 (Federal Transportation Grant Fund), Dept-Div 5912 (Design and Construction), Grant G591609 (Hamilton Rd Ph A 99852), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. That the expenditure of $36,400.00, or so much thereof as may be needed, is hereby authorized in Fund 7766 (Street & Highway Imp Fund), Dept-Div 5912 (Design and Construction), Project P530103 (Arterial Street Rehabilitation), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 6. That the expenditure of $363,600.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P530103 (Arterial Street Rehabilitation) in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance
SECTION 7. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 10. At the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.
SECTION 11. That for the reasons stated in this ordinance's preamble, which are made a part hereof, this ordinance is declared to be an emergency measure and is effective and in force from and after its passage and approval by the Mayor or ten (10) days after its passage if the Mayor neither approves nor vetoes this ordinance.