Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to modify an existing professional services contract with American Structurepoint, Inc. to add additional funds for the Roadway - SR161 - Busch Boulevard to Ambleside Drive project.
Ordinance No. 3241-2023 authorized the Director of Public Service to enter into a professional services contract with American Structurepoint, Inc. for the Roadway - SR161 - Busch Boulevard to Ambleside Drive project. The intent of this project is multi phased improvements to safety and multi-modal access throughout the East Dublin-Granville Road/State Route 161 (SR161) corridor. This phase is the third phase targeted for the Dublin-Granville Road/SR161 corridor between I-71 and Cleveland Avenue. This phase will provide improvements to SR161 from North Meadows Boulevard/Busch Boulevard to Ambleside Drive/Satinwood Drive. The side streets of Ambleside Drive/Satinwood Drive, Roche Drive, and North Meadows Boulevard will be improved and will include the addition of pedestrian and bike facilities, new traffic signals, pavement improvements, raised medians on the side streets, and the installation of two mini-roundabouts and one full size roundabout. The SUP limits will be from North Meadows Boulevard to Ambleside Drive/Satinwood Drive.
Ordinance No. 1810-2025 authorized the Director of Public Service to modify the contract in the amount of $1,100,000.00 for additional professional services to support the completion of the work previously authorized pursuant to the Original Contract.
This ordinance authorizes the Director of Public Service to modify the contract in the amount of $220,000.00 for additional professional services to improve safety and increase multi-modal access throughout the East Dublin-Granville Road/SR161 corridor between I-71 and Cleveland Avenue. This phase will provide improvements to SR161 from N. Meadows Boulevard/Busch Boulevard to Ambleside Drive/Satinwood Drive. The side streets of Ambleside Drive/Satinwood Drive, Roche Drive, and North Meadows Boulevard will be improved. These improvements will include the addition of pedestrian and bike facilities, new traffic signals, pavement widening and resurfacing, raised medians on the side streets, the installation of two mini-roundabouts and one full size roundabout. The SUP Limits will be from North Meadows Boulevard to Ambleside Drive/Satinwood Drive.
Ordinance 2534-2022 authorized the Director of Public Service, on behalf of the City of Columbus, to submit applications to and execute grant agreements with the Mid-Ohio Regional Planning Commission relative to the MORPC Attributable Funds Program, accept and expend awarded grant funds, and issue refunds, if necessary, for the Roadway - SR161 - Busch Boulevard to Ambleside Drive project.
1.1 Amount of additional funds to be expended: $220,000.00
The original contract amount: $600,000.00 (PO424505, Ord. 3241-2023)
The total of Modification No. 1: $1,100,000.00 (PO520347, Ord. 1810-2025)
The total of Modification No. 2: $220,000.00 (This Ordinance)
The contract amount including all modifications: $1,920,000.00
1.2 Reasons additional goods/services could not be foreseen:
This modification is necessary to continue the project through the next phase of the detailed design which was not included in the original fee. The amount initially legislated for this project did not include the full amount that would be needed to fund this project through the detailed design stages.
1.3 Reason other procurement processes are not used:
The consultant is under contract and currently working on designing the project. It would be redundant to have a separate contract to perform this work. Additionally, this project is an accelerated design due to MORPC grant funding. It was decided that it is in the best interest of the City to modify the existing contract instead of bidding this part of the work.
1.4 How cost of modification was determined:
The consultant provided a cost breakdown for each task included in the scope. The final fee is in line with what is expected for the scope of work and the accelerated design timeline. Costs were also compared to other recent design projects of similar scope and magnitude.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against American Structurepoint, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for American Structurepoint, Inc. is outstanding and will be updated before the contract is fully executed.
3. FISCAL IMPACT
Funding in the amount of $220,000.00 is budgeted, available, and appropriated within the Streets and Highways Bond Fund, Fund 7704 within the Department of Public Service. An amendment to the 2025 Capital Improvement Budget and transfer of funds is necessary to align funding for these project expenditures. This ordinance is contingent upon ordinance 2107-2026 being approved.
4. EMERGENCY DESIGNATION
Emergency action is requested to keep the project on schedule and meet the MORPC funding dates to preserve the safety of the traveling public. ODOT reserves the right to move this project into a future sale year if the LPA does not adhere to the established project schedule, regardless of any funding commitments.
Title
To amend the 2025 Capital Improvement Budget; to authorize the transfer of funds within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into a contract modification with American Structurepoint, Inc. in connection with the Roadway - SR161 - Busch Boulevard to Ambleside Drive project; to authorize the expenditure of up to $220,000.00 from the Streets and Highways Bond Fund to pay for the project; and to declare an emergency. ($220,000.00)
Body
WHEREAS, the City of Columbus is engaged in the Roadway - SR161 - Busch Boulevard to Ambleside Drive project; and
WHEREAS, PO424505 with American Structurepoint, Inc., in the amount of $600,000.00, was authorized by ordinance no. 3241-2023; and
WHEREAS, PO520347 with American Structurepoint, Inc., in the amount of $1,100,000.00, was authorized by ordinance no. 1810-2025; and
WHEREAS, it has become necessary to modify the contract in an amount up to $220,000.00 and provide additional funds for the Roadway - SR161 - Busch Boulevard to Ambleside Drive project; and
WHEREAS, this ordinance is contingent upon ordinance 2107-2026 being approved; and
WHEREAS, it is necessary to amend the 2025 Capital Improvement Budget to establish authority within the correct project; and
WHEREAS, it is necessary to authorize a transfer of funds within Fund 7704, the Streets and Highways Bond Fund, to establish sufficient cash to pay for the project; and
WHEREAS, to is necessary to authorize expenditures from the Streets and Highways Bond Fund for this contract; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that ODOT reserves the right to move this project into a future sale year if the LPA does not adhere to the established project schedule, regardless of any funding commitments, therefore, it is immediately necessary to enter into a contract modification with American Structurepoint, Inc. to prevent delays in the project schedule and avoid the possibility of ODOT moving the project to a future unknown date, all for the immediate preservation of the public health, peace, property, safety, and welfare; and now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2025 Capital Improvements Budget authorized by ordinance 1790-2025 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7704 / P530103 - 100060 / Arterial Street Rehabilitation - Cassady Avenue Widening (Bexley Corp to 7th Av) (Voted Carryover) / $3,143,550.00 / ($220,000.00) / $2,923,550.00
7704 / P531072 - 100000 / Roadway - SR161 - Busch Blvd to Ambleside Drive (Voted Carryover) / $1,100,000.00 / $220,000.00 / $1,320,000.00
SECTION 2. That the transfer of $220,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P530103 - 100060 (Arterial Street Rehabilitation - Cassady Avenue Widening (Bexley Corp to 7th Av)), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P531072-100000 (Roadway - SR161 - Busch Blvd to Ambleside Drive), Object Class 06 (Capital Outlay) between projects per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be, and hereby is, authorized to enter into a contract modification with American Structurepoint, Inc. at 2550 Corporate Exchange Drive, Suite 300, Columbus, Ohio 43231, for the Roadway - SR161 - Busch Boulevard to Ambleside Drive project in the amount of $220,000.00, or so much thereof as may be needed, in accordance with the plans and specifications on file in the Department of Public Service, which are hereby approved.
SECTION 4. That the expenditure of $220,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P531072-100000 (Roadway - SR161 - Busch Boulevard to Ambleside Drive), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.