Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Utilities to enter into a construction administration and inspection services contract with Prime Engineering & Architects, Inc. The Department of Public Utilities' project management personnel have reviewed proposals from several local firms, and is requesting City Council to authorize the award of a contract to each of the three highest ranking firms.
2. MULTI-YEAR CONTRACT:
This contract establishes fixed direct labor, overhead, and fixed fee rates for the period of 2011-2013. This ordinance will authorize the expenditure of up to $672,000.00 for three sanitary sewer projects and up to $300,000.00 for two water projects. The Department anticipates requesting additional appropriations to this contract during the remainder of 2011, 2012, 2013 fiscal years, through planned contract modifications duly authorized by City Council. Under the terms of this contract, the City has the right to contract for additional services to fulfill emergency capital improvements related needs subject to the approval of a contract modification by City Council. The rates schedules established within this contract will remain in force throughout the life of the contract.
3. FISCAL IMPACT:
There is sufficient funding and authority within the Sanitary Sewer Super Build America Bond Fund to cover the project expenditures of this legislation for the sanitary sewer projects. A transfer of funds within the Sanitary Sewer Super Build America Bond Fund, Water Build America Bonds Fund, and an amendment to the 2011 Capital Improvements Budget is necessary.
4. CONTRACT COMPLIANCE INFO: 31-1373357 | FBE | Expires 11/30/12
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract to the Auditor of State unresolved findings for recovery certified search.
5. EMERGENCY DESIGNATION:
The Department is requesting that this ordinance be made an emergency measure in order to expedite the establishment of the contract services that are necessary to ensure that the sanitary and water systems are being rehabilitated and/or replaced to ensure the continued operation of this vital infrastructure.
Title
To authorize the Director of Public Utilities to enter into a construction administration and inspection services agreement with Prime Engineering & Architects, Inc.; to authorize a transfer within and an expenditure of up to $672,000.00 from the Sanitary Sewer Super Build America Bond Fund; to authorize a transfer within and an expenditure of up to $300,000.00 within the Water Build America Bonds Fund; for the Division of Power and Water; to authorize an amendment to the 2011 Capital Improvements Budget; and to declare an emergency. ($972,000.00)
Body
WHEREAS, the Sewer System Engineering Section of the Division of Sewerage and Drainage and the Division of Water have a consistent and immediate demand for cost-effective construction administration and inspection services so that its capital improvements projects are completed in accordance with the Department's design requirements in order to ensure the continued operation of its sanitary and water infrastructures; and
WHEREAS, the Department did undertake a successful Request for Proposal process in accordance with Section 329.12 of the Columbus City Codes in an effort to find three firms to provide an ongoing source of technical personnel to supplement existing city inspection personnel that are required to protect its customers investment in its sanitary sewer and water infrastructures; and
WHEREAS, based upon an evaluation of the five proposals received for the three construction administration and inspection contracts to be awarded for the years of 2011-2013, utilizing a predetermined criteria, a selection committee submitted the rankings to the Director of Public Utilities who determined that DLZ Ohio, Inc., Prime Engineering & Architects, Inc., and Stantec Consulting Services, Inc. were the highest ranking firms capable of providing the required services; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer funds within the Sanitary Sewer Super Build America Bond Fund and the Water Build America Bonds Fund; and
WHEREAS, it is necessary to authorize an amendment to the 2011 Capital Improvements Budget for purposes of providing sufficient budget authority for the project expenditures; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to authorize the Director of Public Utilities to enter into contract with Prime Engineering & Architects, Inc., for the construction administration and inspection services for the projects listed herein below, which are necessary to allow for the proper operation of the City's sanitary and water infrastructure, as well as, for the preservation of the public peace, health, property, and welfare; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be, and hereby is, authorized to award and execute a professional engineering services agreement with Prime Engineering & Architects, Inc., 3000 Corporate Exchange Dr, Columbus, Ohio 43231 that will provide construction administration and inspection services for sewer improvement and water projects in accordance with the terms and conditions of the Contract on file in the office of the Division of Sewerage and Drainage's Sewer System Engineering Section.
Section 2. That the said services shall be performed by Prime Engineering & Architects, Inc. to the satisfaction of the Director of Public Utilities, the Administrators of the Divisions of Sewerage and Drainage, and Power and Water, as well as the Engineering Managers of the Division of Sewerage and Drainage's Sewer System and the Division of Power and Water.
Section 3. That the City Auditor be and hereby is authorized and directed to transfer up to a total of $672,000.00 from within the Sanitary Sewer Super Build America Bond Fund | Fund No. 669 | Division 60-05 | Object Level Three 6686:
From:
Fund No. | Project No. | Project Name | OCA Code | change
669 | 650351-100001 | WWTF Construction and Contingencies | 669351 | -$672,000.00
To:
Fund No. | Project No. | Project Name | OCA Code | change
669 | 650100-100000 | Sanitary Sewer Contingency | 669100 | +$100,800.00
669 | 650700-100000 | Portage Grove Area Assessment | 669700| +$107,100.00
669 | 650708-100000 | First Ave Inflow Redirection Project | 669708 | +$151,725.00
669 | 650715-100000 | Lrg Dia Sewer Rehab - Olentangy Main Trunk Sewer Ph. B | 669715 | +$312,375.00
Section 4. That the City Auditor is hereby authorized to transfer up to $300,000.00 within the Division of Power and Water, Dept/Div. No. 60-09, Water Build America Bonds Fund, Fund No. 609, Object Level One 06, Object Level Three 6686, as follows:
Fund No. | Project No. | Project Name | OCA Code | change
609 | 690236-100019 (carryover) | Alton-Darby Rd. W.L. | 623619 | -$8,682.80
609 | 690236-100021 (carryover) | River South Ph. 2 | 623621 | -$3,750.00
609 | 690236-100025 (carryover) | Gen'l Eng. Svcs.-URS | 623624 | -$8,999.95
609 | 690335-100000 (carryover) | DRWP Olentangy Intake | 693350 | -$150,000.00
609 | 690384-100000 (carryover) | Griggs/Hoover Rdwy. Imp's | 609384 | -$128,567.25
609 | 690236-100010 (carryover) | German Village Area W.L. Imp's | 693610 | +$168,000.00
609 | 690236-100049 (carryover) | Georgesville Rd. W.L. Imp's | 693649| +$75,000.00
609 | 690236-100000 (carryover) | Water Main Rehab. | 609236 | +$57,000.00
Section 5. That the 2011 Capital Improvements budget Ordinance No. 0266-2011 is hereby amended as follows, to provide sufficient budget authority for the project expenditure stated in the ordinance herein.
Fund No. | Project No. | Proj. Name | Current | Revised | (Change)
669 | 650351-100001 | WWTF Construction and Contingencies | $910,081 | $238,081 | (-$672,000)
669 | 650100-100000 | Sanitary Sewer Contingency | $0 | $100,800 | +$100,800
669 | 650700-100000 | Portage Grove Area Assessment | $0 | $107,100 | +$107,100
669 | 650708-100000 | First Ave Inflow Redirection Project | $0 | $151,725 | +$151,725
669 | 650715-100000 | Lrg Dia Sewer Rehab - Olentangy Main Trk Sewer | $0 | $312,375 | +$312,375
Project No. | Proj. Name | Current | Revised | (Change)
609 | 690236-100019 (carryover) | Alton-Darby Rd. W.L. | $8,683 | $0 | -$8,683
609 | 690236-100021 (carryover) | River South Ph. 2 | $3,750 | $0 | -$3,750
609 | 690236-100025 (carryover) | Gen'l Eng. Svcs.-URS | $9,000 | $0 | -$9,000
609 | 690335-100000 (carryover) | DRWP Olentangy Intake | $150,000 | $0 | -$150,000
609 | 690384-100000 (carryover) | Griggs/Hoover Rdwy. Imp's | $200,000 | $71,432 | -$128,568
609 | 690236-100010 (carryover) | German Village Area W.L. Imp's | $820,642 | $988,642 | +$168,000
609 | 690236-100049 (carryover) | Georgesville Rd. W.L. Imp's | $0 | $75,000 | +$75,000
609 | 690236-100000 (carryover) | Water Main Rehab. | $50,000 | $107,000 | +$57,000
Section 6. That the expenditure of $672,000.00, or as much thereof as may be needed, be and the same is hereby authorized from the Sanitary Sewer Super Build America Bond Fund, as follows:
669 | 650100-100000 | Sanitary Sewer Contingency | 669100 | +$100,800.00
669 | 650700-100000 | Portage Grove Area Assessment | 669700| +$107,100.00
669 | 650708-100000 | First Ave Inflow Redirection Project | 669708 | +$151,725.00
669 | 650715-100000 | Lrg Dia Sewer Rehab - Olentangy Main Trunk Sewer Ph. B | 669715 | +$312,375.00
Section 7. That the expenditure of $300,000.00, or as much thereof as may be needed, be and the same is hereby authorized from the Water Build America Bonds Fund as follows, Fund 609, Div. 60-09, Obj. Level 3: 6686, as follows:
690236-100010 (carryover) | German Village Area W.L. Imp's | OCA 693610 | $168,000.00
690236-100049 (carryover) | Georgesville Rd. W.L. Imp's | OCA 693649 | $75,000.00
690236-100000 (carryover) | Water Main Rehab. | OCA 609236 | $57,000.00
Section 8. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
Section 9. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
Section 10. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 11. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.