BACKGROUND: The Department of Public Utilities entered into three contracts with Decker Construction Company for the Utility Cut and Restoration Project, which includes heat welding, asphalt repairs, and concrete repairs. These contracts were the result of Director's bids received in March 2005. Decker Construction Company was the only bidder for the heat welding and asphalt repairs, and was the lowest responsive, responsible, and best bidder for concrete repairs. The original contracts were for a period of one year with an option to renew for two one-year extensions. Since the Department is pleased with their performance over the last year, we would like to modify the original contracts to enter into a third year, for a grand total of $1,090,000.00. The Contract Compliance Number for Decker Construction Company is 31-0983557. They do not have MBE/FBE status.
1. The amount of additional funds needed for these contracts is $1,090,000.00. The original contracts were established for $560,000.00. The total cost of the original contracts, the first modification, the second modification, the third modification, and this modification is $2,960,000.00. Modifications represent funding added during the contract period for increased cost related to the services provided. The need for increased funding is directly related to system repairs over and above those originally anticipated. The contract will not exceed three years, as originally specified, and will be rebid late in 2007.
2. The need for additional funds was known at the time of the initial contract, as this is an annual expenditure. This legislation is to encumber the funds budgeted for fiscal year 2007 for the Division of Power and Water and the Division of Sewerage and Drainage.
3. As mentioned above, the initial agreement allowed us to contract with the vendor for a total of three years. Since the Department has been pleased with their performance over the last year we would like to continue these contracts with the vendor.
4. The cost of this service is based on a quote from the vendor.
FISCAL IMPACT: The Divisions of Power and Water and Sewerage and Drainage allocated $560,000.00 and $530,000.00, respectively for these services in the 2007 budget.
2006 encumbrances for Power and Water and Sewerage and Drainage are $560,000.00 and $600,000.00 respectively.
2005 encumbrances for Power and Water and Sewerage and Drainage are $560,000.00 and $200,000.00 respectively.
Title
To authorize the Director of Public Utilities to enter into a final planned modification of the heat welding, asphalt repair, and concrete repair contracts with Decker Construction Company, for the Utility Cut and Restoration Project, for the Division of Power and Water and Division of Sewerage and Drainage, to authorize the expenditure of $560,000.00 from Water Systems Operating Fund and $530,000.00 from the Sewer Systems Operating Fund. ($1,090,000.00)
Body
WHEREAS, the Department of Public Utilities has contract number EL005375 (heat welding), EL005373 (asphalt) and EL005323 (concrete) with Decker Construction Company, for the Utility Cut and Restoration Project, and
WHEREAS, the initial terms of the agreement included the option to extend the contracts for two additional one-year extensions, and
WHEREAS, the Department has been pleased with their performance over the last year and would like to modify and increase the contracts to enter the third year, for the preservation of public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Public Utilities Director be and is hereby authorized to modify and increase the contracts with Decker Construction Company, for the third year of the Utility Cut and Restoration Project, for the Divisions of Power and Water and Sewerage and Drainage, Department of Public Utilities.
Section 2. That the expenditure of $1,090,000.00 or as much thereof as may be needed is hereby authorized from Object Level One 03, Object Level Three 3375, Fund Names and Numbers, Departments, OCA Codes and amounts listed below, to pay the cost thereof.
Fund Name Fund No. Dept No. OCA Code Amount
Water Works Operating 600 60-09 602722 $ 10,000
602730 $550,000
Sewer Systems Operating 650 60-05 605089 $530,000
Section 3. That this Ordinance shall take effect and be in effect and be in force from and after the earliest period allowed by law.