Explanation
BACKGROUND
This ordinance authorizes the Director of the Department of Technology to enter into a contract with CDW Government, LLC, for the purchase of Ominissa Workspace ONE, Horizon VDI, and AirWatch licensing at a cost of $100,000.00.
Omnissa Workspace ONE & Horizon VDI and AirWatch licensing are used to provide city workers with secure remote access to essential systems and applications. It enables employees to perform their duties efficiently from various locations outside the office, ensuring continuity of services and streamlined communication. This platform allows the city to maintain operational flexibility while upholding data security and compliance standards.
Omnissa Workspace ONE & Horizon VDI and AirWatch licensing are offered through the Ohio Academic Resources Network (OARnet) which is a nonprofit organization that is a division of the Ohio Department of Higher Education's Ohio Technology Consortium. OARnet serves Ohio's education, health care, public broadcasting and government communities. OARnet contracts pricing with Omnissa for Workspace ONE & Horizon VDI and AirWatch it uses partners to distribute its services. Therefore, a waiver of the bidding requirements of Columbus City Code Chapter 329 is requested to enter into contract with CDW Government, LLC, to receive OARnet’s contracted pricing.
The term of this agreement shall be from August 16, 2026, through August 15, 2027. This agreement is not subject to automatic renewal. However, upon mutual agreement, to include the same terms and conditions as those set forth, the services may be renewed for four (4) additional one-year terms.
FISCAL IMPACT
Funds for the above-described services are budgeted and available within the Department of Technology, Information Services Division, Information Services Operating Fund.
CONTRACT COMPLIANCE
Vendor: CDW Government, LLC
DAX Vendor Acct. #: 007352
Expiration Date: 4/10/2028
Title
To authorize the Director of the Department of Technology to enter into a contract with CDW Government, LLC for the purchase of Ominissa Workspace ONE, Horizon VDI, and AirWatch licensing; to waive the competitive bidding provisions of the Columbus City Code; and to authorize the expenditure of $100,000.00 from the Department of Technology, Information Services Division, Information Services Operating Fund. ($100,000.00)
Body
WHEREAS, the Department of Technology has a need for Omnissa Workspace ONE & Horizon VDI and AirWatch; and
WHEREAS, the City currently uses Omnissa Workspace ONE & Horizon VDI and AirWatch licensing to provide city workers with secure remote access to essential systems and applications; and
WHEREAS, the Department of Technology desires to enter into a contract with CDW Government, LLC, at a cost of $100,000.00 for the purchase of Omnissa Workspace ONE, Horizon VDI, and AirWatch licensing; and
WHEREAS, a waiver of the bidding requirements of Columbus City Code Chapter 329 is requested to enter into contract with CDW Government, LLC to receive OARnet’s contracted pricing; and
WHEREAS, the term of this agreement shall be from August 16, 2026, and ending on August 15, 2027. This agreement is not subject to automatic renewal. However, upon mutual agreement, to include the same terms and conditions as those set forth, the services may be renewed for four (4) additional one-year terms; and
WHEREAS, it has become necessary in the usual daily operation of the city for the Department of Technology to authorize the Director of the Department of Technology to enter into contract with CDW Government, LLC for the purchase of Ominissa Workspace ONE, Horizon VDI, and AirWatch licensing and applications for the preservation of the public health, peace, property and safety; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology (DoT) be and is hereby authorized to enter into contract with CDW Government, LLC to provide city workers with secure remote access to essential systems and applications at a cost of $100,000.00, for a one (1) year term, starting on August 16, 2026 and ending on August 15, 2027, with the option to renew for four (4) additional one-year terms; and
SECTION 2. That the expenditure of $100,000.00, or so much thereof as may be necessary, is hereby authorized to be expended as shown in the attachment to this ordinance. (See attachment: 1522-2026EXP).
SECTION 3. That City Council finds it is in the best interest of the City of Columbus to waive the formal competitive bidding requirements of City Code Chapter 329.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.