Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology to renew an agreement with Early Morning Software, Inc. for provisioning and hosting of the PRISM minority/female business enterprise (M/FBE) tracking system. The original agreement (EL013496) was authorized by ordinance 1548-2012, passed July 30, 2012, in award of solicitation SA004452. That agreement was for one year with four (4) options to renew for additional one year terms. The third year of the agreement was authorized by ordinance 1843-2014, passed September 8, 2014, through purchase order EL016313. This ordinance will authorize the fourth year of the application hosting services for the period October 1, 2015 through September 30, 2016 at a cost of $57,690.00.
FISCAL IMPACT:
In 2013 and 2014, $86,690.00 and $57,690.00 were legislated respectively with Early Morning Software, Inc., for the provisioning and hosting of the PRISM minority/female business enterprise (M/FBE) tracking system. The 2015 funding for this service (annual hosting fee renewal for the period October 1, 2015 through September 30, 2016) in the amount of $57,690.00 is budgeted and available within the Department of Technology Internal Services Fund. The aggregate contract total including this request is $425,810.00.
CONTRACT COMPLIANCE:
Vendor Name: Early Morning Software, Inc. C.C.#: 52 - 1839305 Expiration Date: 06/16/2016
Title
To authorize the Director of the Department of Technology (DoT) to renew an agreement with Early Morning Software, Inc. for provisioning and hosting of a minority/female business enterprise (M/FBE) tracking system (PRISM); and to authorize the expenditure of $57,690.00 from the Department of Technology, Internal Service Fund. ($57,690.00)
Body
WHEREAS, the original agreement (EL013496) was authorized by ordinance 1548-2012, passed July 30, 2012. That agreement was for one year with four (4) options to renew for additional one year terms; and
WHEREAS, this ordinance authorizes the Director of the Department of Technology to renew this agreement for the fourth year with Early Morning Software, Inc. for provisioning and hosting of the PRISM minority/female business enterprise (M/FBE) tracking system for the coverage term period from October 1, 2015 through September 30, 2016 at a cost of $57,690.00; and
WHEREAS, it is necessary for the Director of the Department of Technology (DoT) to renew an agreement with Early Morning Software, Inc. for provisioning and hosting of a minority/female business enterprise (M/FBE) tracking system, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology (DoT) is hereby authorized to renew an agreement with Early Morning Software, Inc. for provisioning and hosting of a minority/female business enterprise (M/FBE) tracking system (PRISM). This ordinance will authorize the fourth year of the application hosting services for the period October 1, 2015 through September 30, 2016 at a cost of $57,690.00.
SECTION 2. That the expenditure of $57,690.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Division: 47-02| Fund: 514| Subfund: 001| OCA Code: 470202| OBJ Level 1: 03| OBJ Level 03: 3369| Amount: $57,690.00|
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.