Explanation
BACKGROUND: The existing intake bar screens at the Dublin Road Water Plant Raw Water Intake have been in continuous service since 1951 and require replacement. As a part of the project new technology facilitating spontaneous leaf removal and establishing a debris barrier, to greatly reduce the accumulation of leaves prior to entering the intake bar screens will also be installed. The work for this Contract consists of furnishing of all materials; equipment and labor necessary to provide improvements to the existing raw water intake facilities consisting of installation of new bar screens and trash rake, retaining wall, low-head dam improvements, replacement of sludge line, electrical work, and such other work as may be necessary to complete the contract in accordance with the plans and specifications. Note that bar rack installation and sluice gate modifications shall be done utilizing underwater construction techniques in accordance with the project specifications.
The procurement of this contract was conducted in accordance with Section 329.09 of the Columbus City Code.
Competitive bids were received and opened at the office of the Director of Public Utilities on June 13, 2007. Three (3) bids were received. Of the three (3) bids received, the lowest responsive and responsible and best bidder was Kokosing Construction Company, Inc. The bid of the Righter Company, Inc. was determined to be non-responsive due to non-compliance with TIER I - MANDATORY FACTOR M-6 Contract Compliance. One of their sub-consultants did not have a valid contract compliance number and the Contractor failed to apply for same within seven days of the bid opening as specified in the contract documents. For this reason the bid of the Righter Company is considered non-responsive due to failure to complete the requirements of Responsive Bidder. Bidders that are determined non-responsive to these mandatory factors shall not be considered for further evaluation under Tier II - Creditable Factors. In addition the Righter Company submitted a letter dated June 15, 2007 requesting that their bid for the project be withdrawn due to significant omissions in their bid.
BIDDER AMOUNT
The Righter Company, Inc. non-responsive
Kokosing Construction Co., Inc. $5,715,600.00
C.J.Mahan Construction Co., LLC $5,898,948.00
FISCAL IMPACT: This project is included in the 2007 CIB and is being funded from current monies.
CONTRACT COMPLIANCE NUMBER: 31-1023518, effective through 3/16/08, Majority Firm
EMERGENCY PROVISION: Emergency legislation is being requested to take advantage of the remaining 2007 construction season and to implement the repairs as soon as possible to the existing intake screening facility and provide improvements to the low-head dam. The low-head dam is needed to provide impoundment for the raw water supply to the Dublin Road Water Plant.
Title
To authorize the Director of Public Utilities to enter into a contract with Kokosing Construction Co., Inc., for the Division of Power and Water, to authorize the expenditure of $5,715,600.00 from the Waterworks Enlargement Voted 1991 Bonds Fund, to amend the 2007 C.I.B. and to authorize the City Auditor to transfer funds within the Waterworks Enlargement Voted 1991 Bonds Fund, and to declare an emergency. ($5,715,600.00)
Body
WHEREAS, the Director of Public Utilities did receive and open bids on June 13, 2007 for the Dublin Road Water Plant Raw Water Intake Improvements for the Division of Power and Water, Department of Public Utilities, and
WHEREAS, a satisfactory low bid has been received, and
WHEREAS: An emergency exists in the usual daily operation of the Division of Power and Water, Department of Public Utilities, in that it is immediately necessary to authorize the Director of Public Utilities to enter into a Contract with Kokosing Construction Company, Inc. for the Dublin Road Water Plant Raw Water Intake Improvements, for the Division of Power and Water, to commence the work prior to the end of the 2007 construction season and to implement the repairs as soon as possible to the existing intake screening facility and provide improvements to the low-head dam. The low-head dam is needed to provide impoundment for the raw water supply to the Dublin Road Water Plant, therefore emergency legislation is being requested, for the preservation of public health, peace, property and safety now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. The Director of Public Utilities be and is hereby authorized to enter into a Contract with Kokosing Construction Company, Inc. in the amount of $5,715,600.00 for the Dublin Road Water Plant Raw Water Intake Improvements, for the Division of Power and Water, Department of Public Utilities, Contract No. 1052, Project Number 690492 on the basis of the lowest responsive and responsible bid received on June 13, 2007.
SECTION 2. That for the purpose of paying the cost thereof, the expenditure of $5,715,600.00 is hereby authorized from Waterworks Enlargement Voted 1991 Bonds Fund No. 606, Department of Public Utilities, Division of Power and Water, Dept./Division No. 60-09, Object Level Three 6623, Project No. 690492, OCA Code 606492
SECTION 3. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 4. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 6. The City Auditor is hereby authorized and directed to transfer funds from within the Waterworks Enlargement Voted 1991 Bonds Fund, Fund No. 606, Department of Public Utilities, Division of Power & Water, as follows:
FROM: 690332 HCWP Sludge Pump Station $2,704,156.00
OCA Code 606332
690379 DRWP Disinfection Imp. $1,901,403.96
OCA Code 606379
TO: 690492 DRWP Raw Water Intake Improvements $4,605,559.96
OCA Code 606492
SECTION 7. That the 2007 Capital Improvements Budget Ordinance No. 0733-2007 is hereby amended as follows:
CURRENT:
690332 HCWP Sludge Pump Station $31,400,000
690379 DRWP Disinfection Imp. - $ 6,039,110
690492 DRWP Raw Water Intake Improvements $ 3,449,996
AMENDED TO:
690332 HCWP Sludge Pump Station - $28,695,844 (-$2,704,156)
690379 DRWP Disinfection Imp. - $4,137,706 (-$1,901,404)
690492 DRWP Raw Water Intake Improvements - $8,055,556 (+$4,605,560)
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.