City of Columbus - File #: 0903-2011

• File #: 0903-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/3/2011
• In control: Recreation & Parks Committee
• On agenda: 6/27/2011
• Final action: 6/28/2011
• Title: To authorize and direct the Director of Finance and Management to enter into contract with All Things Restaurant for the purchase of milk coolers for the Recreation and Parks Department's Summer Food Program; to authorize the expenditure of $24,816.00 from the Recreation and Parks Private Grants Fund; to establish an auditor's certificate in the amount of $24,816.00 for the purchase listed within this legislation; and to declare an emergency. ($24,816.00)

Date	Ver.	Action By	Action	Result
6/28/2011	1	MAYOR	Signed
6/28/2011	1	CITY CLERK	Attest
6/27/2011	1	Columbus City Council	Approved	Pass
6/27/2011	1	COUNCIL PRESIDENT	Signed
6/15/2011	1	Rec & Parks Drafter	Sent for Approval
6/15/2011	1	CITY ATTORNEY	Reviewed and Approved
6/15/2011	1	Rec & Parks Drafter	Sent to Clerk's Office for Council
6/10/2011	1	CITY AUDITOR	Reviewed and Approved
6/10/2011	1	Rec & Parks Drafter	Sent for Approval
6/10/2011	1	Finance - Purchasing Reviewer	Reviewed and Approved
6/10/2011	1	EBOCO Reviewer	Sent for Approval
6/10/2011	1	ODI DIRECTOR	Reviewed and Approved
6/9/2011	1	Rec & Parks Drafter	Sent for Approval
6/9/2011	1	Auditor Reviewer	Reviewed and Approved
6/7/2011	1	Finance Reviewer	Reviewed and Approved
6/7/2011	1	FINANCE DIRECTOR	Reviewed and Approved
6/6/2011	1	FINANCE DIRECTOR	Reviewed and Approved
6/6/2011	1	Finance Reviewer	Reviewed and Approved
6/3/2011	1	Rec & Parks Drafter	Sent for Approval
6/3/2011	1	REC & PARKS DIRECTOR	Reviewed and Approved
6/3/2011	1	Rec & Parks Drafter	Sent for Approval

Explanation

Background:

In 2010 the Columbus Recreation and Parks Department accepted a grant from NRPA/Walmart Foundation for $50,000.00 to support the summer lunch programs through May 1 2012. The grant funds could be used for any purpose to support the program from staff to promotions, programs and equipment. This purchase of milk coolers from the grant will ensure that all Recreation Centers that host a summer food program that did not previously have milk coolers will now have adequate equipment for safely storing milk and food for the program.  The vendor was checked against the State of Ohio Finding for Recovery database and no unresolved issues were found.

Principal Parties:

All Things Restaurant

1814 River Road

Huron, OH 44839

FID - 261170107 expires 11-16-2012

Benefits to Public:

The Summer Food Service Program, funded by the USDA and directed by the Ohio Department of Education and sponsored by the Columbus Recreation and Parks Department feeds lunch, breakfast or an afternoon snack at over 230 locations throughout central Ohio to youth ages 1 - 18 who meet the same income eligibility as the Free School Lunch Program.

Emergency Justification:

An emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into contracts for equipment and in order to take delivery as soon as possible for use in the Summer Food Program 2011 summer season thereby preserving the public health, peace, property, safety, and welfare

Fiscal Impact:

$24,816.00

Title

To authorize and direct the Director of Finance and Management to enter into contract with All Things Restaurant for the purchase of milk coolers for the Recreation and Parks Department's Summer Food Program; to authorize the expenditure of $24,816.00 from the Recreation and Parks Private Grants Fund; to establish an auditor's certificate in the amount of $24,816.00 for the purchase listed within this legislation; and to declare an emergency.  ($24,816.00)

Body

WHEREAS, the Purchasing Office solicited competitive bids to acquire the milk coolers for the Recreation and Parks Department; and

 WHEREAS, The contract will be awarded to All Things Restaurant as they were the lowest and best responsive bidder; and

WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into contract with All Things Restaurant in order to take delivery of the milk coolers prior to Summer 2011 season thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

SECTION 1.  That the Director of Finance and Management be and he hereby is authorized to enter into contract with All Things Restaurant as listed within this legislation on behalf of the Recreation and Parks Department.

SECTION 2.   That the purchase of milk coolers, through the City of Columbus Purchasing system, is necessary for use for existing operation and expansion of the Recreation and Parks Department's capacity to serve youth in the Summer Food Program.

SECTION 3   That the expenditure of $24,816.00, or so much thereof as may be necessary, be and is hereby authorized as follows:

Fund            Grant #            OCA            OL3            Amount

291            511053            511053            2140            $24,816.00

SECTION 4.     That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation

SECTION 5.   That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.