Explanation
Background:
This ordinance will authorize various expenditures for labor, materials and equipment in conjunction with Recreation and Parks facility improvements. Necessary improvements include, but are not limited to, concrete work, HVAC, roofing and flooring. All work will be based on three (3) estimates obtained from qualified contractors and will not exceed $20,000.00 per job. Emergency legislation is required in order to allow these projects to proceed in a timely manner.
There are several small projects that need to be completed prior to the summer season. $765,335.96 is being moved to provide $122,495.29 in funding for this expenditure, and the balance will provide funding for future undetermined facility improvements on separate legislation.
Fiscal Impact:
$77,504.71 is required and budgeted in the Recreation and Parks Bond Fund 746 Governmental B.A.B. (Build America Bonds) and $122,495.29 in Voted Bond Fund 702 to meet the financial obligations of these various expenditures.
Title
To authorize the expenditure of $77,504.71 from the Recreation and Parks Bond Fund 746 Governmental B.A.B. (Build America Bonds) and $122,495.29 from the Recreation and Parks Voted Bond Fund 702 for facility improvements; to authorize the transfer of $765,335.96.00 within the Recreation and Parks Fund 702; to amend the 2012 Capital Improvement Budget; and to declare an emergency.
Body
WHEREAS, various facility improvements are necessary within the Recreation and Parks Department; and
WHEREAS, funds are being moved to alternate projects within Fund 702 to establish correct funding project detail locations for the Facility Improvements for this expenditure, and the balance will provide funding for future undetermined facility improvements on separate legislation; and
WHEREAS, funding is available for these improvements from unallocated balances within the Recreation and Parks Bond Fund 746 Governmental B.A.B. (Build America Bonds); and
WHEREAS, funding is available for these improvements from unallocated balances within the Recreation and Parks Bond Fund 702; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to expend said funds as there are several small projects in need of completion over the summer season; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the purchase of labor, materials and equipment is necessary for facility improvements within the Recreation and Parks Department.
SECTION 2. That the City Auditor is hereby authorized to transfer $765,335.96 within the voted Recreation and Parks Bond Fund No. 702 for the projects listed below:
FROM:
Project OCA Code Object Level 3 Amount
510320-100000 (Dog Parks) 702320 6621 $250,000.00
510035-100181 (McDonald) 723581 6620 $515,335.96
TO:
Project OCA Code Object Level 3 Amount
510035-100004(Facility Contingencies) 723504 6620 $122,495.29
510035-100000(Facility Renovations) 702035 6620 $642,840.67
SECTION 3. That the 2012 Capital Improvements Budget Ord. # 0368-2012 is hereby amended as follows in order to provide sufficient budget authority for this legislation .
CURRENT:
Fund 702; Project 510320-100000/Dog Parks/ $250,000/ (Voted carryover)
Fund 702; Project 510320-100000/Dog Parks/ $250,000/ (Voted SIT Supported)
Fund 702; Project 510035-100181/McDonald/ $515,336/ (Voted carryover)
Fund 702; Project 510035-100004/Facility Contingencies/$0/ (Voted Carryover)
Fund 702; Project 510035-100004/Facility Contingencies /$200,000/ (Voted SIT Supported)
Fund 702; Project 510035-100000/Facility Renovations/ $6,458/Voted Carryover
Fund 702; Project 510035-100000/Facility Renovations/ $3,660,000/(Voted SIT Supported)
AMENDED TO:
Fund 702; Project 510320-100000/Dog Parks/ $0/ (Voted carryover)
Fund 702; Project 510320-100000/Dog Parks/ $500,000/ (Voted SIT Supported)
Fund 702; Project 510035-100181/McDonald/ $0/ (Voted carryover)
Fund 702; Project 510035-100004/Facility Contingencies /$122,495/ (Voted Carryover)
Fund 702; Project 510035-100004/Facility Contingencies /$0/ (Voted SIT Supported)
Fund 702; Project 510035-100000/Facility Renovations/ $649,299/(Voted Carryover)
Fund 702; Project 510035-100000/Facility Renovations/ $3,610,000/(Voted SIT Supported)
SECTION 4. That the expenditure of $200,000.00, or so much thereof as may be necessary, be and is hereby authorized from the Recreation and Parks Bond Fund 746 Governmental B.A.B (Build America Bonds) No. 746 and Voted Bond Fund 702 Dept. 51-01, as follows, to pay the cost thereof. All work will be based on three (3) estimates and will not exceed $20,000.00 per contract or job.
Fund No. Project No. Project Title Object Level 3 OCA Code Amount
746 510035-100004 Facility Improvements- 6620 763504 $77,504.71
Contingencies/Auditor's Certificates
702 510035-100004 Facility Improvements- 6620 723504 $122,495.29
Contingencies/Auditor's Certificates
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.