Explanation
1. BACKGROUND
This ordinance authorizes the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract / Purchase Agreement for Fairbanks Morse Pump Parts and Services with The Henry P. Thompson Company, Llc.
This contract will allow the rehabilitation/replacement of various pumps at the Hap Cremean Water Plant.
The Universal Term Agreement listed above requires approval by City Council in order for the Division to expend more than $100,000.00 per Columbus City Code Section 329.
Purchase orders will be created on an as needed basis up to a maximum expenditure of $500,000.00.
2. CONTRACT COMPLIANCE
The Henry P Thompson Company, LLC, contract compliance number is CC-004134, MAJ. 11/6/2025.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against The Henry P. Thompson Company, Llc.
3. FISCAL IMPACT
Funds are available for this expenditure within the Water Bond Fund, Fund 6006. An amendment to the 2023 Capital Improvement Budget is needed to align budget authority with the proper project. Cash and appropriation needs to be transferred between projects within the Water Bond Fund, Fund 6006, to align cash and appropriation with the proper project.
4. EMERGENCY DESIGNATION
Emergency action is requested to authorize the Director of Finance and Management to finalize the contract for this equipment as soon as possible to allow the replacement of pumps that have been in service since 1967 to occur as soon as possible to decrease the possibility of disruptions in the available supply of safe drinking water, thereby increasing the reliability of the City’s water supply.
Title
To authorize the Director of the Department of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract/Purchase Agreement with The Henry P. Thompson Company, LLC, for the purchase of Fairbanks Morse Pump Parts and Service for the rehabilitation and replacement of pumps at the Hap Cremean Water Plant; to authorize the Department of Public Utilities to purchase more than $100,000.00 in a fiscal year from the Universal Term Contract for Fairbanks Morse Pump Parts and Service; to authorize an amendment to the 2023 Capital Improvement Budget; to authorize a transfer of cash and appropriation within the Water Bond Fund; to authorize an expenditure of $500,000.00 from the Water Bond Fund; and to declare an emergency. ($500,000.00)
Body
WHEREAS, the Purchasing Office established Universal Term Contract/Purchase Agreement No. PA006904 with The Henry P. Thompson Company, Llc, for the purchase of Fairbanks Morse Pump Parts and Services; and
WHEREAS, the Division of Water needs to establish purchase orders as needed up to the amount of $500,000.00 for the rehabilitation/replacement of various pumps at the Hap Cremean Water Plant; and
WHEREAS, City Code Chapter 329.19(g)(1) requires an ordinance approved by City Council for a City agency to purchase more than $100,000.00 in a fiscal year from a Universal Term contract; and
WHEREAS, it is necessary to authorize an amendment to the 2023 Capital Improvement Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditures; and
WHEREAS, it is necessary to authorize a transfer of cash and appropriation between projects within the Water Bond Fund - Fund No. 6006, to align cash and appropriation with the proper project; and
WHEREAS, funds must be expended from the Water Bond Fund, Fund 6006, to pay for the pumps and pump parts; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of the Department of Finance and Management to associate all General Budget Reservations resulting from this ordinance with Universal Term Contract / Purchase Agreement No. PA006904, with The Henry P. Thompson Company, Llc, for the purchase of Fairbanks Morse Pump Parts and Services; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to authorize the Director of the Department of Finance and Management to finalize the contract for this equipment as soon as possible to allow the replacement of pumps that have been in service since 1967 to occur as soon as possible to decrease the possibility of disruptions in the available supply of safe drinking water, thereby increasing the reliability of the City’s water supply, all for the immediate preservation of the public health, peace, property, and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2023 Capital Improvement Budget authorized by Ordinance 1711-2023 be amended as follows to establish sufficient budget authority for this project:
Fund / Project Number / Project Name (Funding Source) / Current Authority / Revised Authority / Change
6006 / 690572-100000 / DOW LIMS Upgrade (Voted Water Carryover) / $600,000.00 / $100,885.00 / ($499,115.00)
6006 / 690391-100001 / HCWP Pump Improvements (Voted Water Carryover) / $885.00 / $500,000.00 / $499,115.00
SECTION 2. That the Director of the Department of Finance and Management is hereby authorized to associate all General Budget Reservations resulting from this ordinance with Universal Term Contract / Purchase Agreement No. PA006904, with The Henry P. Thompson Company, Llc, for Fairbanks Morse Pump Parts and Services, for the Division of Water.
SECTION 3. That City Council authorizes the purchase of more than $100,000.00 this fiscal year from the Universal Term Contract established with The Henry P. Thompson Company, Llc, for Fairbanks Morse Pump Parts and Services, for the Division of Water.
SECTION 4. That the transfer of $499,115.91, or so much thereof as may be needed, is hereby authorized between projects between within the Water Bond Fund, Fund 6006, per the account codes in the attachment to this ordinance.
SECTION 5. That an expenditure of $500,000.00 or so much thereof as may be needed, is hereby authorized in Water Bond Fund, Fund 6006, per the accounting codes in the attachment to this ordinance.
SECTION 6. That funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.