Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with Columbus Supply for the purchase of Schwing Pump Hanger Bearing Parts for the Division of Sewerage and Drainage. Parts are purchased for routine and preventive maintenance on the various Schwing Pump Hanger Bearings within the Jackson Pike Wastewater Treatment Plant.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA004640). Seventy four (74) vendors (71 MAJ/2 F1/1 MBR) were solicited and one (1) bid (1 F1) were received and opened on November 8, 2012.
There was one bid received from Columbus Supply. The award is recommended to Columbus Supply as the lowest responsive, responsible, and best bidder for all items for a total amount of $103,014.20. The bid tabulation is attached for your review.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Columbus Supply, Contract Compliance Number: 31-1571445, expires 1/31/2014. This supplier holds FBE status.
FISCAL IMPACT: $103,014.20 is budgeted for this purchase. There were no similar purchases in 2010 or 2011.
Title
To authorize the Director of Finance and Management to enter into a contract with Columbus Supply for the purchase of Schwing Pump Hanger Bearing Parts for the Division of Sewerage and Drainage and to authorize the expenditure of $103,014.20 from the Sewer Operating Fund. ($103,014.20)
Body
WHEREAS, Schwing Pump Hanger Bearing Parts is required by the Division of Sewerage and Drainage for routine and preventive maintenance on the various Schwing Pumps within the Jackson Pike Wastewater Treatment Plant; and
WHEREAS, the Purchasing Office opened formal bids on November 8, 2012 for the purchase of Schwing Pump Hanger Bearing Parts for the Division of Sewerage and Drainage; and
WHEREAS, the Division of Sewerage and Drainage recommends an award to be made to the lowest, responsive and responsible bidder, Columbus Supply; and
WHEREAS, a contract will be issued by the Purchasing Office in accordance with the terms, conditions and specifications of Solicitation Number: SA004640 on file in the Purchasing Office; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with Columbus Supply for the purchase of Schwing Pump Hanger Bearing Parts for the Division of Sewerage and Drainage, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $103,014.20, or so much thereof as may be needed, be and the same hereby is authorized from the Sewer Operating Fund, Fund No. 650, OCA 605030, Object Level l: 02, Object Level 3: 2245.
SECTION 3. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.