Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify and increase the Bridge Rehabilitation - General Engineering professional engineering services contract with R.W. Armstrong & Associates, Inc. in an amount up to $500,000.00.
This contract has been used for various projects that spent down the total value. The intent of this contract was to provide the Department of Public Service with resources to perform engineering and surveying tasks related to bridges, but also to be available for projects requiring a quick response.
Services included in this contract included bridge inspections, bridge load ratings, bridge rehab workplans, and engineering reports, preparation of design plans, engineering analysis and reports, preparation of engineering plans and specifications to correct bridge deficiencies, plans to repair existing structures. Services may be small in scope for individual projects, and some services may be required to quickly address discovered bridge deficiencies, it is desirable to lump these services into one contract.
Work to be performed as part of this modification includes: Design work for bridges on Noe Bixby, Parsons Avenue bridge over railroad and pedestrian bridge along Somersworth Drive and engineering and analysis of additional bridges to be identified.
Additional funding is required to continue the analysis of City bridges and to perform engineering work relevant to the Department of Public Service Capital Improvement program. The City maintains this contract with R.W. Armstrong and would it would be more cost efficient, effective, and timely to assign additional bridgework to this consultant than to establish a new contract with a consultant that would not have a familiarity with the City's bridge program. Therefore, it is recommended that this contract modification in the amount of $500,000.00 be awarded to R.W. Armstrong.
The original contract amount was $200,000.00. Contract number EL011338. Established by ordinance 1786-2010.
This is the first modification to this contract in the amount of $500,000.00
The total contract amount including this modification is $700,000.00
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against R.W. Armstrong & Associates, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for R.W. Armstrong & Associates, Inc. 351062227 and expires 7/27/13.
3. FISCAL IMPACT
Funds in the amount of $500,000.00 are budgeted within the 2011 C.I.B. and available in the Streets and Highways G.O. Bonds Fund for the Department of Public Service.
4. EMERGENCY DESIGNATION
In order to provide engineering services for the City's bridges at the earliest possible time, the Department of Public Service is requesting this ordinance to be an emergency measure.
Title
To authorize the Director of Public Service to execute a professional service contract modification with with R.W. Armstrong & Associates, Inc. in connection with the Bridge Rehabilitation - General Engineering Design Service contract to provide for engineering services for the City bridge program; to amend the 2011 CIB; to authorize the transfer of cash and appropriation and the expenditure of $500,000.00 within the Streets and Highways G.O. Bonds Fund; and to declare an emergency. ($500,000.00)
Body
WHEREAS, the Department of Public Service is responsible for the construction and rehabilitation of bridges within the City; and
WHEREAS, ordinance 1786-2010 authorized the Department of Public Service to enter into contract with R.W. Armstrong for the Bridge Rehabilitation - General Engineering Design Services contract; and
WHEREAS, in order to ensure these bridges are safe for the travelling public it is necessary to execute a professional engineering services contract modification to properly monitor and design bridge rehabilitation and provide engineering services as needed; and
WHEREAS, a satisfactory proposal has been submitted by R.W. Armstrong & Associates, Inc.; and
WHEREAS, this ordinance authorizes the Director of Public Service to modify the contract for the Bridge Rehabilitation - General Engineering Design Services contract with R.W. Armstrong & Associates, Inc., for necessary professional services related to the Deparment of Public Service Capital program; and
WHEREAS, an emergency exists in the Department of Public Service in that these general engineering services are necessary to provide timely engineering services to ensure the safety of the travelling public; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to execute a professional services contract modification with R.W. Armstrong & Associates, Inc., 471 East Broad Street, Suite 2010, Columbus, OH, 43215 in an amount not to exceed $500,000.00, to provide engineering services for the City bridge program and necessary Capital Improvement projects.
SECTION 2. That the 2011 Capital Improvement Budget be amended to provide sufficient authority for this project as follows:
Fund / Project Number / Project / Current CIB Amount / Amendment Amount / CIB Amount
704 / 530301-100018 / Bridge Rehabilitation - General Engineering (Voted 2008) / $500,000.00 / ($500,000.00) / $0.00
704 / 530301-100000 / Bridge Rehabilitation (Voted 2008) / $8,696.00 / $500,000.00 / $508,696.00
SECTION 3. That the City Auditor be and hereby is authorized to transfer $500,000.00 within Fund 704, the Streets and Highways G.O. Bonds Fund, Dept-Div 59-11, Division of Planning and Operations as follows:
TRANSFER FROM
Fund / Project / Project Name / OL 01-03 Codes / OCA Code / amount
704 / 530301-100018 / Bridge Rehabilitation - General Engineering / 06-6600 / 743118 / $500,000.00
TRANSFER TO
Fund / project # / project / O.L. 01/03 Codes / OCA Code / amount
704 / 530301-100000 / Bridge Rehabilitation / 06-6600 / 591142 / $500,000.00
SECTION 4. That for the purpose of paying the cost thereof, the sum of $500,000.00 or so much thereof as may be needed, is hereby authorized to be expended for the Division of Planning and Operations, Dept.-Div., 59-11, as follows:
Fund / project # / project / O.L. 01/03 Codes / OCA Code / amount
704 / 530301-100000 / Bridge Rehabilitation / 06-6682 / 591142 / $500,000.00
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.