Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Columbus Asphalt Paving, Inc. for pavement restoration improvements for six (6) fire stations: Fire Station No. 1, 330 N. Fourth Street; Fire Station No. 7, 1425 Indianola Avenue; Fire Station No. 22, 3069 Parsons Avenue; Fire Station No. 23, 4451 E. Livingston Avenue; Fire Station No. 29, 5151 Little Turtle Way; and Fire Station No. 33, 440 Lazelle Road. This renovation is necessary to repair pavement that is damaged due to age and weather conditions and also, to improve stormwater drainage.
Formal bids were solicited and the City received two bids on May 15, 2014 as follows (0 FBE, 0 MBE):
Columbus Asphalt Paving, Inc. $1,756,452.20
Newcomer Concrete $2,119,122.70
The Office of Construction Management recommends the bid award be made to the most responsive and responsible bidder, Columbus Asphalt Paving, Inc.
Emergency action is requested to allow time for completing the pavement work by this fall at the six locations prior to the asphalt and concrete plants closing for the season.
Columbus Asphalt Paving, Inc. Contract Compliance No. 31-0857095, expiration date January 9, 2016.
Fiscal Impact: The cost of this contract is $1,756,452.20. Funding is available in the Safety Voted Bond Fund. This legislation is contingent upon the City's 2014 bond sale.
Title
To authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Columbus Asphalt Paving, Inc. for pavement restoration improvements for the Division of Fire, to authorize the expenditure of $1,756,452.20 from the Safety Voted Fund; and to declare an emergency. ($1,756,452.20)
Body
WHEREAS, it is necessary to restore the pavement for six (6) fire stations: Fire Station No. 1, 330 N. Fourth Street; Fire Station No. 7, 1425 Indianola Avenue; Fire Station No. 22, 3069 Parsons Avenue; Fire Station No. 23, 4451 E. Livingston Avenue; Fire Station No. 29, 5151 Little Turtle Way; and Fire Station No. 33, 440 Lazelle Road; and
WHEREAS, formal bids were solicited and the City received two proposals; and
WHEREAS, Columbus Asphalt Paving, Inc. is the most responsive and responsible bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract with Columbus Asphalt Paving, Inc. for pavement restoration improvements for the Division of Fire, to allow time for completing the pavement work by this fall prior to the asphalt and concrete plants closing for the season, thereby preserving the public health, peace, property, safety, and welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with Columbus Asphalt Paving, Inc. for pavement restoration improvements for the Division of Fire.
SECTION 2. That the expenditure of $1,756,452.20, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-04
Fund: 701
Project: 340103-100000
OCA Code: 711103
Object Level 1: 06
Object Level 3: 6620
Amount: $1,756,452.20
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.