Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to modify an existing professional services contract with Ribway Engineering Group, Inc. to add additional funds and plan modification for the Bikeway-McNaughten Road - Main Street to Broad Street project, the contract continues until the project is completed, with the potential of additional modifications.
Ordinance No. 1232-2024 authorized the Director of Public Service to enter into a professional services contract with Ribway Engineering Group, Inc. for the Bikeway-McNaughten Road - Main Street to Broad Street project. The intent of this project is to provide the City of Columbus, Department of Public Service, additional resources to install a new shared use path (SUP) along McNaughten Road from E Main Street to Sister Nancy Ganse Lane/Stornoway Drive where a current City project will continue the facilities up to E Broad Street. A sidewalk will be installed along the opposite side of McNaughten Road to fill gaps and provide connections as needed. Enhanced crosswalk treatments will be installed at select locations. The roadway may be widened to add turn lanes at intersections to be determined. In addition to the pedestrian and bicycle facilities, the project will provide street lighting. The need for curb to accommodate the proposed facilities will be evaluated in preliminary engineering.
This ordinance authorizes the Director of Public Service to modify the contract in the amount of $900,000.00 for additional professional services to authorize detailed design services and continue right - of way design so that we can stay on schedule and meet the MORPC funding dates. The improvements include constructing a shared use path on the east side and some sections of sidewalk on the west side of McNaughten Rd from Main St to Ganse Lane. The improvements also include turn lane widening in addition to incidental improvements to the storm sewer, lighting, and resurfacing the roadway.
Ordinance 2534-2022 authorized the Director of Public Service, on behalf of the City of Columbus, to submit applications to and execute grant agreements with the Mid-Ohio Regional Planning Commission relative to the MORPC Attributable Funds Program, accept and expend awarded grant funds, and issue refunds, if necessary, for the Bikeway-McNaughten Road - Main Street to Broad Street project.
1.1 Amount of additional funds to be expended: $900,000.00
The original contract amount: $500,000.00 (PO452046, Ord. 1232-2024)
The total of Modification No. 1: $900,000.00 (This Ordinance)
The contract amount including all modifications: $1,400,000.00
1.2 Reasons additional goods/services could not be foreseen:
This is a planned modification that is necessary to allow additional resources to complete detailed design phases of the project. The original amount legislated did not include the full amount that would be needed to fund this project through the detailed design stages. This modification is needed to authorize detail design services so that we can stay on schedule and meet the MORPC funding dates.
1.3 Reason other procurement processes are not used:
This work is a continuation of the work completed under the original contract. It would be redundant to have a separate contract to perform this work. Additionally, this project is on an accelerated design due to the MORPC funding. It was decided that it is in the best interest of the City to modify the existing contract instead of bidding this part of the work.
1.4 How cost of modification was determined:
The cost of this modification was determined by a cost breakdown of the tasks, provided by the consultant. The fee proposed is reasonable based on other projects of similar size and scope, and and the accelerated design timeline to meet conditions of the related MORPC agreement.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Ribway Engineering Group, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for Ribway Engineering Group, Inc is CC005279 and expires 11/21/2026.
3. FISCAL IMPACT
Funding in the amount of $900,000.00 is budgeted, available, and appropriated within the Streets and Highways Bond Fund, Fund 7704 within the Department of Public Service.
4. EMERGENCY DESIGNATION
Emergency action is requested to continue design work to keep the project on schedule to meet the MORPC funding dates and expeditiously complete the project to preserve the safety of the traveling public.
Title
To authorize the Director of Public Service to enter into a contract modification with Ribway Engineering Group, Inc. in connection with the Bikeway-McNaughten Road - Main Street to Broad Street project; to authorize the expenditure of up to $900,000.00 from the Streets and Highways Bond Fund to pay for the project; and to declare an emergency. ($900,000.00)
Body
WHEREAS, the City of Columbus is engaged in the Bikeway-McNaughten Road - Main Street to Broad Street project; and
WHEREAS, PO452046 with Ribway Engineering Group, Inc. in the amount of $500,000.00, was authorized by ordinance no. 1232-2024; and,
WHEREAS, it has become necessary to modify the contract in an amount up to $900,000.00 and provide additional funds for the Bikeway-McNaughten Road - Main Street to Broad Street project; and
WHEREAS, to is necessary to authorize expenditures from the Streets and Highways Bond Fund for this contract; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into a contract modification with Ribway Engineering Group, Inc. to continue design work and prevent delays in the project schedule to completion; to meet MORPC funding dates; and to preserve the safety of the traveling public, all for the immediate preservation of the public health, peace, property, safety, and welfare; and now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be, and hereby is, authorized to enter into a contract modification with Ribway Engineering Group, Inc., at 300 E. Broad Street, Suite 300,Columbus, OH 43215, for the Bikeway-McNaughten Road - Main Street to Broad Street project in the amount of $900,000.00, or so much thereof as may be needed, in accordance with the plans and specifications on file in the Department of Public Service, which are hereby approved.
SECTION 2. That the expenditure of $900,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5911 (Infrastructure Management), Project P540002-100117 (Bikeway-McNaughten Road - Main Street to Broad Street), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.