Explanation
BACKGROUND: This legislation is for the option to establish a UTC contract to purchase Polychem System Plastic Tank Parts for the Division of Sewerage and Drainage, the sole user, in accordance with sole source provisions. These plastic tank replacement parts will be utilized in the primary sludge clarifiers 5 and 6 at the Jackson Pike Wastewater Treatment Plant. Polychem Systems is the sole manufacturer and the sole source for these parts. The term of the proposed option contract would be approximately two (2) years, expiring March 31, 2016, with the option to renew for one (1) additional year.
The Purchasing Office has received a price list:
Polychem Systems, a Division of Brentwood Industries, Inc., MAJ, CC#23-1658487 expires 03/28/2014
Total Estimated Annual Expenditure: $100,000.00, Division of Sewerage and Drainage, the sole user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase Polychem System Plastic Tank Parts with Polychem Systems, a Division of Brentwood Industries, Inc., in accordance with sole source provisions of the Columbus City Codes, 1959; to authorize the expenditure of $1.00 to establish the contract from the General Fund; and to declare an emergency. ($1.00)
Body
WHEREAS, the Division of Sewerage and Drainage is in need of replacement parts for the Polychem Systems plastic tanks in use in primary sludge clarifiers 5 and 6 at the Jackson Pike Wastewater Treatment Plant; and
WHEREAS, Polychem Systems, a Division of Brentwood Industries, Inc. is the sole source for these parts; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to maintain a supply of Polychem System Plastic Tank Parts, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to enter into a contract for an option to purchase Polychem System Tank Parts, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contract for the option to purchase Polychem Plastic Tank Parts for a term of approximately two (2) years, expiring March 31, 2016, with the option to renew for one (1) additional year, as follows:
Polychem Systems, a Division of Brentwood Industries, Inc., Amount: $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Fund, Organization Level 1: 45-01, Fund: 10, OCA: 450047, Object Level 3: 2270 to pay the cost thereof.
SECTION 3. That this purchase is in accordance with the provisions of the Columbus City Codes, 1959, Section 329.07(e), "Sole Source Procurement."
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.