Explanation
BACKGROUND: This ordinance authorizes the Public Service Director to enter into contract for the Facilities Management Division with Fox Mechanical Company, CC# 31-1270804, exp. 06/20/2006, in the amount of $405,600.00 for renovations of City Hall plumbing at 90 West Broad Street. The current City Hall plumbing is approximately 75 years old and is in its original form. The capacity of the supply lines are approximately half of original capacity and many valves are stuck open permanently. Drain lines are thin, making it very difficult to open a clogged drain. The project will involve the repair of all the incoming plumbing, change the water meter to meet Code, replace the backflow preventers, replace the main domestic water piping throughout half of City Hall, and replace valves and drains as needed. Soil, waste, and vent piping will also be repaired and replaced as necessary. Plumbing fixtures such as toilet room fixtures, sinks, freeze proof hydrants, and electric water coolers shall be replaced. The contractor will also fix any damage to the building caused during the repair of the plumbing. The duration of the contract is one year from the contract award date.
Formal proposals were solicited on April 19, 2003, and bids were received on May 27, 2003, as follows:
Ampam Commercial $386,980.00
Farber Corporation $465,300.00
Fox Mechanical Company $405,600.00
All three are majority firms. It is the recommendation of the Facilities Management Division to award this contract to Fox Mechanical Company. Ampam Commercial has since filed for bankrupcy and has ceased doing business, thereby leaving Fox Mechanical as the most responsive and responsible bidder. Fox Mechanical has expressed in writing its willingness to hold its bid price.
This ordinance also authorizes the transfer, appropriation, and expenditure of $165,292.19 from the Special Income Tax Fund to partially pay for this project. The Special Income Tax transfer and appropriation is a temporary measure until the City sells notes or bonds for this project.
Emergency Action is requested to allow this project to proceed in a timely manner so that the plumbing at City Hall may be made safe as quickly as possible.
Fiscal Impact: Partial funding is available in the Facilities Management Capital budget and the Special Income Tax fund has a sufficient budget to support the transfer of the remaining amount. The Facilities Management Capital budget will fund $240,307.81 of the costs and the transfer from the Special Income Tax fund is $165,292.19. The total cost of the contract is $405,600.00.
Title
To authorize and direct the City Auditor to transfer $165,292.19 from the Special Income Tax Fund to the Facilities Management Capital Improvement Fund, to authorize the appropriation and expenditure of $405,600.00 from the Facilities Management Capital Improvement Fund, to authorize the Public Service Director to enter into contract for the Facilities Management Division with Fox Mechanical Company for the renovation of the City Hall plumbing, and to declare an emergency. ($405,600.00)
Body
WHEREAS, the plumbing in City Hall has deteriorated beyond normal serviceability and it is necessary to replace and repair this plumbing for the safety and health of the occupants of City Hall, and
WHEREAS, the Facilities Management Division recommends Fox Mechanical Company as the most responsive and responsible bidder, and
WHEREAS, a transfer of funds from the Special Income Tax Fund is necessary to fund this purchase; and
WHEREAS, the City will sell notes or bonds to fund this project and will reimburse the Special Income Tax Fund the amount transferred; and
WHEREAS, the aggregate principal amount of additional obligations which the City will issue to finance this purchase is presently expected not to exceed $165,292.19, and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Facilities Management Division, in that it is immediately necessary to commence with renovations to the existing plumbing system in City Hall to make the system serviceable and brought into existing Code compliance, thereby preserving the public health, peace, property, safety and welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the sum of $165,292.19 be and is hereby appropriated from the unappropriated balance of the Special Income Tax Fund, Fund 430, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2004 to the City Auditor, Department 22-01, Object Level One 10, OCA Code 902023, Object Level Three 5502.
SECTION 2. That the City Auditor is hereby authorized to transfer said funds to the Facilities Management Capital Improvement Fund, Fund 733, at such time as is deemed necessary by the City Auditor, and to expend said funds, or so much thereof as may be necessary.
SECTION 3. That the amount of $165,292.19 is hereby transferred and appropriated to the Facilities Management Division 59-07, Capital Improvement Fund, Fund 733, Facility Renovation Project 570030, OCA Code 643437, Object Level Three Code 6601.
SECTION 4. That upon obtaining other funds for the Facility Renovation Project, the City Auditor is hereby authorized and directed to repay the Special Income Tax Fund the amount transferred under Section 2, above, and said funds are hereby deemed appropriated for such purpose.
SECTION 5. That the City Auditor is authorized to establish proper accounting project numbers, and to make any accounting changes to revise the funding source for any contract or contract modification associated with the expenditure of funds transferred in Section 2, above.
SECTION 6. The City intends that this ordinance constitute an "official intent" for purposes of Section 1.150-2(e) of the Treasury Regulations promulgated pursuant to the Internal Revenue Code of 1986, as amended.
SECTION 7. That the Public Service Director is hereby authorized to contract with Fox Mechanical Company for City Hall plumbing renovations located at 90 West Broad Street.
SECTION 8. That the expenditure of $405,600.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 59-07
Fund: 733
Project: 570030
OCA Code: 643437
Object Level 1: 06
Object Level 3: 6601
Amount: $405,600.00
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.