Explanation
BACKGROUND: To modify and extend the existing city-wide contract for the option to purchase Wire and Cable for the Purchasing Office to and including June 30, 2005.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. Formal bids were opened on August 2, 2001 (SA000056: 9 bids received: MAJ 9; 74 bids solicited: MAJ 69, MBE 2; FBE 3); Contract FL000955 with Consolidated Electrical (95-2563864) and FL001095 with Metro Wire and Cable (38-2417100). was approved per Ordinance #2139-01, passed December 10, 2001. These companies are not debarred according to the Excluded Party Listing System of the Federal Government, and are not listed with the Auditor of State as having unresolved findings
1. Amount of additional funds: No funding is required to extend this option contract. Each agency must obtain approval to expend from their own budgeted fund for their estimated expenditures. The annual expenditure estimate is $300,000.00.
2. Reason additional needs were not foreseen: Not applicable. The original contract was established with the option to renew if all parties agree.
3. Reason other procurement processes not used: It is in the best interest of the city to continue to utilize the terms, conditions and pricing in the existing contract.
4. How cost was determined: Pricing is in accordance with SA000056.
FISCAL IMPACT: No funding is required to extend the option contract.
This ordinance is being submitted as an emergency because without emergency action, no less then thirty-seven days will be added to the procurement cycle and the efficient delivery of valuable public services will
Title
To authorize and direct the Finance Director to modify and extend the citywide contracts for the option to purchase Wire and Cable from Consolidated Electrical Distributors, Inc. and Metro Wire and Cable, and to declare an emergency.
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on August 2, 2001 for the purchase of Wire and Cable (SA000056) and entered into contract with Consolidated Electrical Distributors, Inc. and Metro Wire and Cable based on bids received; and
WHEREAS, the vendor has agreed to extend contract number FL000955 and FL001095 until June 30, 2005 in accordance with the option to extend in the existing contract and it is in the best interest of the City to exercise this option; and
WHEREAS, this ordinance is being submitted as an emergency measure in order to ensure supplies are available when needed to maintain electrical lighting throughout the City; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Electricity in that it is immediately necessary to extend FL000955 and FL001095 for an option to purchase Wire and Cable from Consolidated Electrical Distributors, Inc and Metro Wire and Cable thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and is hereby authorized and directed to modify and extend FL000955 and FL001095 with Consolidated Electrical Distributors, Inc. and Metro Wire and Cable to and including June 30, 2005.
SECTION 2. That this modification is in accordance with Section 329.16 of the Columbus City Code.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same