Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into an agreement with Pomeroy & Associates, Ltd., for professional engineering services for Clintonville Neighborhood Stormwater System Improvements Project Phase II. This project will mitigate street and yard flooding at 11 individual sites throughout the Clintonville Area.
This agreement includes preparation of construction documents (plans & specifications), necessary easements and fielding technical questions during construction. Preparation of construction documents and easements will be completed within 12 months from the Notice to Proceed date. It is anticipated that easement acquisition will take one year and construction will begin in 2012. Engineering services will end with the completion of construction.
2. ENGINEERING CONTRACT AWARD: Pomeroy & Associates, Ltd. was selected in accordance with the procedures set forth in Columbus City Code, Section 329.13, "Awarding professional service contracts through requests for Statements of Qualifications". Twenty-six statements of qualifications were received and opened on March 30, 2007. On March 20, 2009, Requests for Cost Proposals (RFP's) were sent to three (short-listed) firms having the experience necessary to complete the project: Pomeroy & Associates, Ltd., Ribway Engineering Group, and Gannett Fleming. Pomeroy & Associates, Ltd., Ribway Engineering Group, and Gannett Fleming submitted RFP's on April 21, 2009.
Upon review of the technical proposals, the bidders were ranked using criteria specified in City Code, and more specifically: proposal quality, competence to perform required work, project schedule, and local workforce. Based upon these criteria, Pomeroy & Associates, Ltd. was selected as the highest-ranked bidder.
3. FISCAL IMPACT: This legislation includes a transfer within the Storm B.A.B.s (Build America Bonds) Fund to provide sufficient funding for the project. An amendment to the 2010 Capital Improvements Budget is needed to provide sufficient budget authority.
4. CONTRACT COMPLIANCE INFORMATION: Contract Compliance Number, 31-1568332, expires: 11/24/2011, Majority.
Title
To authorize the Director of Public Utilities to enter into an agreement for professional engineering services with Pomeroy & Associates, Ltd.; for the Division of Sewerage and Drainage; to authorize the transfer of $27,951.30 within the Storm B.A.B.s (Build America Bonds) Fund; to amend the 2010 Capital Improvements Budget and to authorize the expenditure of $287,951.30 within the Storm B.A.B.s (Build America Bonds) Fund. ($287,951.30).
Body
WHEREAS, Pomeroy's Requests for Proposal was received and opened on April 21, 2009 for engineering services for the Clintonville Neighborhood Stormwater System Improvements Project Phase II; and
WHEREAS, Pomeroy & Associates, Ltd., was selected as the highest-ranked bidder based upon proposal quality, competence to perform required work, project schedule and local workforce; and
WHEREAS, it is necessary to transfer money within the Storm B.A.B.s (Build America Bonds) Fund for the Clintonville Neighborhood Stormwater System Improvements Project Phase II; and
WHEREAS, it is necessary to authorize an amendment to the 2010 Capital Improvements Budget for purposes of providing sufficient funding and spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary to authorize the Director of Public Utilities to enter into an agreement for professional engineering services to mitigate poor drainage and other stormwater problems; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, to authorize the Director of Public Utilities to enter into an agreement for professional engineering services, for the Clintonville Neighborhood Stormwater System Improvements Project Phase II Project, for the preservation of the public health, peace, property, and safety; now therefore.
SECTION 1. That the City Auditor is hereby authorized to transfer $27,951.30 within the Storm B.A.B.s (Build America Bonds) Fund, Fund 676, Division of Sewerage and Drainage, Division 60-15, Object Level One 06, Object Level Three 6682, as follows:
TRANSFER FROM:
Project / OCA Project Name (Amount)
610767-100000 / 685767 Snouffer Road Storm Sewer (-$27,951.30)
TRANSFER TO:
Project / OCA Project Name (Amount)
610786-100000 / 685786 Clintonville Neighborhood Stormwater System Improvements Project Phase II Project (+$27,951.30)
SECTION 2. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 3. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the Director of Public Utilities be and hereby is authorized to execute an agreement with Pomeroy & Associates, Ltd., 599 Scherers Court, Worthington, Ohio 43085, for the Division of Sewerage and Drainage, for professional engineering services in accordance with the terms and conditions on file in the office of the Division of Sewerage and Drainage.
SECTION 6. That the said engineering firm shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 7. That for the purpose of paying the cost of the professional engineering services contract, the following expenditure, or as much thereof as may be needed, be and the same is hereby authorized as follows: Division 60-15, Fund 676, Project 610786, Object Level One 06, Object Level Three 6682, OCA Code 685786, Amount $287,951.30.
SECTION 8. That the 2010 Capital Improvements Budget Ordinance No. 0564-2010 is hereby amended as follows, to provide sufficient budget authority for the execution of the aforementioned engineering agreement:
Proj. No. | Proj. Name | Current Authority | Revised Authority | (Amount of Change)
610767-100000 | Snouffer Road Storm Sewer | $30,042 | $2,090 | (-$27,952)
610786-100000 | Clintonville Neighborhood Stormwater System Improvements Project Phase II Project | $260,000 | $287,952 | (+$27,952)
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest date allowed by law.