Explanation
1. BACKGROUND
This ordinance provides $202,489.21 to prevent inspection deficits for projects within the Departments of Public Service, Utilities, and Development Capital Improvement Programs. Construction Inspection funding is normally authorized in construction legislation and available throughout the project.
The amount for inspection is generally estimated by taking a percentage of the construction cost and occasionally the funds set up for this cost are not sufficient to cover the inspection of the project through completion. It is then necessary to request additional funding for the remaining inspection costs. This ordinance authorizes an additional amount of $202,489.21 to establish funding to prevent inspection deficits in various projects. Inspection Funding for the following projects makes up this $202,489.21.
Department of Public Utilities | Division of Water
DIVISION OF WATER
Seventeenth Avenue SSI projects $ 4,800.00
DIVISION OF SEWERAGE AND DRAINAGE
Riverview Drive Street Reconstruction $11,000.00
Total $15,800.00
Department of Development
NCR - Lincoln Theater Ph 2 $5,000.00
Total $5,000.00
Department of Public Service
DIVISION OF MOBILITY OPTIONS
Bikeway Development - Bike Hitches, Racks, Parking Shelters, $11,441.52
Pavement Markings and Signage
Pedestrian Safety Improvements-Sidewalk Program 2012 $12,000.00
Pedestrian Safety Improvements - Town St. Curb Extensions at
Avondale and Hawkes Avenue $20,000.00
DIVISION OF PLANNIGN AND OPERATIONS
Bridge Rehabilitation - Annual Citywide 2011 $ 2,000.00
Bridge Rehabilitation - Annual Citywide 2012 $20,000.00
Resurfacing-Preventative Surface Treatments-Brick 2012 $14,250.00
Resurfacing-2011 Zone 5 $60,000.00
DIVISION OF DESIGN AND CONSTRUCTION
SSI-OTMP $ 697.69
ADA Curb Ramps - Citywide Curb Ramp Package 2 $ 9,000.00
Curb Reconstruction - Citywide Curb Rehab P2 $14,100.00
Operation Safewalks - Joyce Ave. Ph 1 $ 7,200.00
Roadway Improvements - Riverview Dr from Olentangy River Road-
West Terminus $11,000.00
Total $181,689.21
Total Needed = $202,489.21
These projects require additional construction inspection funds for varying reasons including project unforeseen conditions, weather, construction change orders, etc.
2. FISCAL IMPACT
These expenses are budgeted within the 2013 Capital Improvements Budget and also funded from cancellations from completed projects. An amendment to the 2013 Capital Improvements Budget is necessary for the purpose of providing sufficient spending authority for the aforementioned project expenditure.
3. EMERGENCY DESIGNATION
Emergency action is requested in the interest of maintaining proper accounting and fund integrity in a timely manner.
Title
To amend the 2013 Capital Improvement Budget; to authorize the City Auditor to transfer cash and appropriation between projects within the Streets and Highways Bond Fund and the Water Works Enlargement Voted Bonds Fund; to authorize the expenditure of $202,489.21 from the Streets and Highways Bonds Fund, the Water Works Enlargement Voted Bonds Fund, and the Storm Recovery Zone Fund, for the purpose of providing sufficient funding for Construction Inspection and Administration Services on several projects; and to declare an emergency. ($202,489.21)
Body
WHEREAS, capital improvement projects undertaken by Departments within the City of Columbus generally include an inspection component; and
WHEREAS, the amount encumbered for inspection is ordinarily an estimate based on the project's construction expense; and
WHEREAS, the actual inspection amounts charged are subject to many variables including but not limited to unforeseen conditions, weather, construction change orders, and so on; and
WHEREAS, it is necessary to encumber additional funds for some of these projects that have or are projected to exceed the funds originally set up in legislation for construction inspection; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Departments of Public Service, Utilities, and Development in that funds should be established immediately in order to prevent a net inspection deficit and maintain proper accounting practices, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2013 CIB authorized within ordinance 0645-2013 be amended due to the cancellation of encumbrances as follows:
Fund / Dept / Project / Project Name / Current C.I.B. / Change / C.I.B. as Amended
704 / 59-11 / 590131-100000 (carryover) / Misc. Economic Development / $502.00 / $77,674.00 / $78,176.00
606 / 60-09 / 690236-100000 (carryover) / Water Main Rehab. / $346,065.00 / $24,471.00 / $370,536.00
SECTION 2. That the 2013 Capital Improvements Budget authorized by ordinance 0645-2013 be and is hereby amended to provide sufficient budget authority for the appropriate projects authorized within this ordinance as follows:
Fund / Dept / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
704 / 59-11 / 590131-100000 / Misc Developments (carryover) / $78,176.00 / ($5,000.00) / $73,176.00
704 / 59-12 / 530058-100009 / NCR - Lincoln Theater Ph. 2 (carryover) / $0.00 / $5,000.00 / $5,000.00
704 / 59-12 / 530301-100000 / Bridge Rehabilitation (voted 2008) / $2,475,043.00 / ($22,000.00) / $2,453,043.00
704 / 59-12 / 530301-100037 / Bridge Rehabilitation - Citywide Project #2 (voted 2008) / $0.00 / $22,000.00 / $22,000.00
704 / 59-12 /530282-100069 / Resurfacing-Urban Paving-SR33 (PID86651) (Voted 2008)/ $503,122.00 / ($74,250.00) /$428,872.00
704 / 59-12 / 530282-100073 / Resurfacing - Preventive Surface Treatments - Slurry Seal (voted 2008) / $0.00 / $14,250.00 / $14,250.00
704 / 59-12 / 530282-100064 / Resurfacing - Zone 5 (voted 2008) / $0.00 / $60,000.00 / $60,000.00
704 / 59-12 / 530161-100071 / Roadway Imp - Misc Construction Inspection (voted carryover) / $122,734.00/ ($41,300.00) / $81,434.00
704 / 59-10 / 530087-100005 / ADA Curb Ramps Repairs (voted carryover) / $0.00 / $9,000.00 / $9,000.00
704 / 59-12 / 530210-100029 / Curb Reconstruction - Near North/University (voted carryover) / $0.00 / $14,100.00 / $14,100.00
704 / 59-10 / 590955-100003 / Operation Safewalks - Joyce Ave. Phase I (voted carryover) / $0.00 / $7,200.00 / $7,200.00
704/ 59-12 / 530161-100079 / Roadway Improvements - Riverview Drive - Olentangy River Rd - West Terminus (voted carryover) / $0.00 / $11,000.00 / $11,000.00
606 / 60-09 / 690236-100000 (carryover) /Water Main Rehab. / $370,536.00 / ($4,800.00) / $365,736.00
606 / 60-09 / 690236-100006 (carryover) / Hudson/Joyce WL / $0.00 / $4,800.00 / $4,800.00
SECTION 3. That the City Auditor is hereby authorized to transfer $4,800.00 within the Water Works Enlargement Voted Bonds Fund, Fund 606, O.L. 01 03 Codes 06 6687, as follows:
FROM:
Fund / Dept - Div / Project Number / Project / O.L. 01 03 Codes / OCA Code / Amount
606 / 60-09 / 690236-100000 (carryover) / Water Main Rehab / 06-6687 / 606236 / -$4,800.00
TO:
Fund / Dept.-Div./ Project Number / Project / O.L. 01 03 Codes / OCA Code / Amount
606 / 60-09 / 690236-100006 (carryover) / Hudson/Joyce WL / 06-6687 / 662366 / +$4,800.00
SECTION 4. That the City Auditor be and is hereby authorized to transfer cash and appropriation within the Streets and Highways G.O. Bonds Fund, No. 704, as follows:
FROM:
Fund / Dept / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 59-11 / 590131-100000 / Misc Developments / 06-6600 /591132 / $5,000.00
704 / 59-12 / 530301-100000 / Bridge Rehabilitation / 06-6600 / 704301/ $22,000.00
704 / 59-12 / 530282-100069 / Resurfacing-Urban Paving-SR33 (PID86651) / 06-6600 / 748569 / $74,250.00
704 / 59-12 / 530161-100071 / Roadway Imp - Misc Construction Inspection / 06-6600 / 746171 / $41,300.00
TO:
Fund / Dept / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 59-12 / 530058-100009 / NCR - Lincoln Theater Phase 2/ 06-6600 / 745809 / $5,000.00
704 / 59-12 / 530301-100037 / Bridge Rehabilitation - Citywide Project #2 / 06-6600 / 743137/ $22,000.00
704 / 59-12 / 530282-100073 / Resurfacing - Preventive Surface Treatments - Slurry Seal / 06-6600 / 748273 / $14,250.00
704 / 59-12 / 530282-100064 / Resurfacing - Zone 5 / 06-6600 / 748264 / $60,000.00
704 / 59-10 / 530087-100005 / ADA Curb Ramps Repairs / 06-6600 / 748705 / $9,000.00
704 / 59-12 / 530210-100029 / Curb Reconstruction - Near North/University / 06-6600 / 721029 / $14,100.00
704 / 59-12 / 590955-100003 / Operation Safewalks - Joyce Ave. Phase I / 06-6600 / 743955 / $7,200.00
704/ 59-12 / 530161-100079 / Roadway Improvements - Riverview Drive - Olentangy River Rd - West Terminus / 06-6600 / 746179 / $11,000.00
SECTION 5. That the City Auditor is authorized to establish Auditor's certificates totaling $202,489.21 and these funds are authorized to be expended for the payment of construction inspection fees as follows:
DEPARTMENT OF PUBLIC UTILITES
Dept Div 60-09 Division of Water
Fund / Project /Project Name / OCA / O.L. 01 03 Codes / Amount
606 / 690236-100006 (carryover) / Hudson/Joyce WL / 662366 / 06-6687 / $4,800.00
Dept Div 60-07 Division of Sewerage and Drainage
Fund / Project /Project Name / OCA / O.L. 01 03 Codes / Amount
677/ 610764-100000 / Riverview Drive Street Reconstruction / 677764/ 06-6687 | $11,000.00
DEPARTMENT OF PUBLIC SERVICE
Dept Div 59-10 Division of Mobility Options
Fund / Project /Project Name / OCA / O.L. 01 03 Codes / Amount
704 / 59-10 / 530087-100005 / ADA Curb Ramps Repairs / 06-6687 / 748705 / $9,000.00
704 / 59-10 / 540002-100010 / Bikeway Development - Bike Hitches and Racks / 06-6687 / 740210 / $11,441.52
704 / 59-10 / 590105-100005 / Ped Safety Imp - Sidewalk Program / 06-6687 / 741505 / $12,000.00
704 / 59-10 / 590105-100050 / Ped Safety Imp - Town St. Curb Extensions - Avondale & Hawkes / 06-6687 / 740550 / $20,000.00
Dept Div 59-12 Division of Design and Construction
Fund / Project /Project Name / OCA / O.L. 01 03 Codes / Amount
704 / 59-12 / 530058-100009 / NCR - Lincoln Theater Phase 2/ 06-6687 / 745809 / $5,000.00
704 / 59-12 / 530210-100029 / Curb Reconstruction - Near North/University / 06-6687 / 721029 / $14,100.00
704 / 59-12 / 530301-100037 / Bridge Rehabilitation - Citywide Project #2/ 06-6687 / 743137/ $22,000.00
704 / 59-12 / 530282-100073 / Resurfacing - Preventive Surface Treatments - Slurry Seal / 06-6687 / 748273 / $14,250.00
704 / 59-12 / 530282-100064 / Resurfacing - Zone 5 / 06-6687 / 748264 / $60,000.00
704 / 59-12 / 590127-100000 / Spring Sandusky Interchange / 06-6687 / 590127 / $697.69
704 / 59-12 / 590955-100003 / Operation Safewalks - Joyce Ave. Phase I / 06-6687 / 743955 / $7,200.00
704/ 59-12 / 530161-100079 / Roadway Improvements - Riverview Drive -Olentangy River Rd - West Terminus / 06-6687 / 746179 / $11,000.00
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.