Explanation
BACKGROUND: The Civil Service Commission has several upcoming safety forces uniformed examinations for which various equipment, supplies, and services will need to be secured in order to administer the exams. This ordinance is necessary to authorize the expenditure of funds to provide the various equipment, supplies, and services associated with these exams so that the Commission can meet its Charter mandates and contractual obligations in maintaining current eligible lists for the safety forces uniformed classifications.
FISCAL IMPACT: The total expenditure amount of $106,000.00 is funded within the Commission's total 2022 budget. This ordinance also authorizes the transfer of $511,949.00 within the General Fund.
Title
To authorize the City Auditor to establish an Auditor's Certificate on behalf of the Civil Service Commission for the purpose of administering the uniformed examinations for the Department of Public Safety; to authorize the transfer of $511,949.00 within the General Fund; to authorize the expenditure of $106,000.00 from the General Fund; and to declare an emergency ($106,000.00).
Body
WHEREAS, the Civil Service Commission will be administering upcoming safety forces uniformed exams, including but not limited to Fire Battalion Chief, Fire Deputy Chief, Fire Lieutenant, Fire Captain, and Police Officer; and
WHEREAS, the Executive Director of the Civil Service Commission will be contracting with individuals from around the country for performing certain phases of these examinations; and
WHEREAS, the Civil Service Commission will provide housing, transportation, meals, and meeting refreshments for these individuals; and
WHEREAS, the Civil Service Commission will incur other necessary expenses including but not limited to room and equipment rental, printing, consulting, audio visual services, and various supplies;
WHEREAS an emergency exists in the usual daily operation of the Civil Service Commission, in that it is immediately necessary to have the funds available for supplies and services needed for safety forces testing occurring in December 2022 and after, so that the Commission can meet its Charter mandates and contractual obligations in maintaining current eligible lists for safety forces uniformed classifications, thereby preserving the public peace, property, health, safety, and welfare; NOW, THEREFORE:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the City Auditor be and is hereby authorized to establish an Auditor's Certificate on behalf of the Civil Service Commission for the purpose of administering safety forces uniformed exams.
SECTION 2. That the transfer of $511,949.00, or so much thereof as may be needed in regard to the action authorized in Section 1, is hereby authorized within the General Fund, per the accounting codes in the attachment to this ordinance.
See Attached File: Ord 2853-2022 Legislation Template.xls
SECTION 3.That the expenditure of $106,000.00, or so much thereof as may be needed, is hereby authorized in Fund 1000 General Fund, to be expended to pay for the purchase of printing, audio visual services, housing, transportation, meals, meeting refreshments, facility and equipment rental, consulting services, supplies, and any other costs incurred for upcoming safety forces uniformed exams, in Object Class 02 and 03 per the accounting codes in the attachment to this ordinance.
See Attached File: Ord 2853-2022 Legislation Template.xls
SECTION 4. That the City Auditor is authorized to make any accounting changes necessary to ensure that these expenditures are properly accounted for and recorded accurately on the City’s financial records.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.