Explanation
1. BACKGROUND:
A. Need. This legislation authorizes the Director of Public Utilities to modify the professional engineering services agreement with R.D. Zande & Associates, Inc. for the Southerly Wastewater Treatment Plant Support Facilities, Project 650344. The R.D. Zande & Associates, Inc. modification amount requested under this ordinance is $2,765,117.00. The contract total including this modification is $3,276,761.00. The proposed contract modification provides funding for detailed design services now needed. The potential need for this work was foreseen and so stated in the original contract's legislation, and is therefore a planned continuation of the services originally included within the existing contract's scope of service. It is not deemed either feasible or reasonable to suspend work with the entity currently under contract and undertake continuation of these services with another procurement. The cost of the modification is a continuation of the vendor's current pricing structure, as verified by City staff. The Division has determined that these services cannot be performed by City personnel at this time, and has planned for the procurement of these services on a routine basis.
B. Contract Compliance No.: 31-1395123/001 (MAJ) (Expires 01/27/2008)
C. Emergency Designation: Emergency designation is not requested.
2. FISCAL IMPACT:
Monies for this project will be provided from a proposed upcoming Sanitary Sewer Bond Sale. This ordinance requests the transfer of funds within the Sanitary Sewer Revenue Bonds Fund for purposes of providing the necessary additional funds required for this planned contract modification. There will also be an amendment to the 2007 Capital Improvements Budget to provide sufficient budget authority. This legislation will authorize the expenditure of $2,765,117.00 within the Sanitary Sewer Revenue Bonds Fund.
Title
To authorize the Director of Public Utilities to execute a planned contract modification to the professional engineering services agreement with R.D. Zande & Associates, Inc. for the Southerly Wastewater Treatment Plant Support Facilities project; to authorize the transfer of $1,473,117.00 and the expenditure of $2,765,117.00 within the Sanitary Sewer Revenue Bonds Fund, from monies that will be available from the proposed upcoming Sanitary Sewer Bond Sale; and to amend the 2007 Capital Improvements Budget for the Division of Sewerage and Drainage. ($2,765,117.00).
Body
WHEREAS, Contract No. EL006145 was authorized by Ordinance No. 1630-2005, as passed by Columbus City Council on February 27, 2006 for purposes of authorizing the Director of Public Utilities to enter into a contract for professional engineering services with R.D. Zande & Associates, Inc. for the Southerly Wastewater Treatment Plant Support Facilities project; and
WHEREAS, it is necessary to modify the subject contract in order to provide funding for detailed design services now needed for the Southerly Wastewater Treatment Plant Support Facilities project; and
WHEREAS, it is necessary to authorize the transfer of monies with the Sanitary Sewer Revenue Bonds Fund to provide sufficient funding for the aforementioned project expenditure; and
WHEREAS, sufficient monies will be available within the Sanitary Sewer Revenue Bonds Fund for the aforementioned project expenditure through the proposed upcoming Sanitary Sewer Bond Sale; and
WHEREAS, it is necessary to authorize an amendment to the 2007 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, the Division of Sewerage and Drainage, Department of Public Utilities, is requesting that this Council authorize the Director of Public Utilities to modify the aforementioned professional engineering services contract with R.D. Zande & Associates, Inc., for purposes of funding the engineering services now needed for the Southerly Wastewater Treatment Plant Support Facilities project, at the earliest practicable date; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be, and hereby is, authorized to modify Contract No. EL006145 with R.D. Zande & Associates, Inc., 1500 Lake Shore Drive, Columbus, Ohio 43204, for professional engineering services for the Southerly Wastewater Treatment Plant Support Facilities Project, in accordance with the terms and conditions as shown in the contract modification on file in the office of the Division of Sewerage and Drainage.
Section 2. That the City Auditor is hereby authorized to transfer $1,473,117 within the Sanitary Sewer Revenue Bonds Fund, Fund 665, Object Level 3 6678, Division of Sewerage and Drainage, Division 60-05,
FROM:
650252 | JPWWTP New Headworks | OCA 665252
TO:
650344 | SWWTP Support Facilities | OCA 665344
Section 3. That for the purpose of paying the cost of the professional engineering services contract modification, the following expenditure, or as much thereof as may be needed, be and the same is hereby authorized contingent on the sale of the proposed upcoming sanitary sewer bond sale as follows: Division 60-05; Fund 665; Southerly Wastewater Treatment Plant Support Facilities, Project No. 650344; Object Level 6678; OCA Code 665344; Amount $2,765,117.00.
Section 4. That the 2007 Capital Improvements Budget Ordinance No.0733-2007 is hereby amended as follows, to provide sufficient budget authority for the modification of the contract stated in Section 1.
Project No. | Project Name | Current Authority | Revised Authority | (Change)
650344 | SWWTP Support Facilities | $1,292,000 | $2,765,117 | (+$1,473,117)
650252 | JPWWTP New Headworks | $2,847,000 | $1,373,883 | (-$1,473,117)
Section 5. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
Section 6. That the said firm shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
Section 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
Section 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.