Explanation
BACKGROUND
To authorize the Director of Finance and Management to enter into a contract with Bobcat Enterprises, Inc. for the purchase and delivery of a track loader with attachments for $95,677.11.
The track loader will be used by employees at the Southerly Water Reclamation Facility for plant and ground maintenance. This purchase has been approved by the Division of Fleet Management and will replace BT #20068.
PROCUREMENT
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ030575). Fifty-three (53) vendors were solicited and three (3) majority bids were received and opened on July 7, 2025.
The following bids were received:
Name / Bid Amount / City and State ________________________
1. CW Holding Company, Inc. / $75,076.00 / Carroll, Ohio
2. Southeastern Equipment Company, Inc. / $82,999.25 / Dublin, Ohio
3. Bobcat Enterprises, Inc. / $95,677.11 / West Chester, Ohio
After a review of the bids, the lowest bidder, CW Holding Company, Inc., submitted a bid with a 74 hp machine which did not meet the specification of a minimum of 90 hp engine.
The second low bidder, Southeastern Equipment Company, Inc., submitted a bid that did not have a reversing cooling fan which was required by the specifications.
The Division of Sewerage and Drainage has determined the bid from Bobcat Enterprises, Inc. meets all the requirements of the bid and is recommended for award as the most responsive, responsible and best bidder.
SUPPLIER / CONTRACT COMPLIANCE
Bobcat Enterprises, Inc., cc #004399, expires 11/18/26
The certification of Bobcat Enterprises, Inc. was in good standing at the time of the contract award. The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT
$95,677.11 is budgeted and available for this expenditure
Title
To authorize the Director of the Department of Finance and Management to enter into contract with Bobcat Enterprises, Inc. for the purchase and delivery of a track loader with attachments for the Department of Public Utilities; to authorize the expenditure of up to $95,677.11 from the Sanitary Sewer Operating Fund. ($95,677.11)
Body
WHEREAS, the Department of Public Utilities needs equipment to maintain the grounds at the Southerly Water Reclamation Facility; and
WHEREAS, the Purchasing Office opened formal bids on July 7, 2025 for the purchase and delivery of a track loader with attachments; and
WHEREAS, the lowest bidder did not meet the specification of a minimum of 90 hp engine; and
WHEREAS, the second low bidder did not meet the specification of a reversing cooling fan; and
WHEREAS, the Department of Public Utilities, Division of Sewerage and Drainage recommends an award be made to the most responsive, responsible and best bidder, Bobcat Enterprises, Inc.; and
WHEREAS, it is necessary to authorize the expenditure of $95,677.11 or so much thereof as is needed for the purchase from and within the Sewerage Operating Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with Bobcat Enterprises, Inc. for the purchase and delivery of a track loader with attachments in accordance with the terms, conditions and specifications of Solicitation Number RFQ030575 on file in the Purchasing Office; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to enter into contract with Bobcat Enterprises, Inc., for the purchase and delivery of a track loader with attachments in accordance with the terms, conditions and specifications of Solicitation Number RFQ030575 on file in the Purchasing Office.
SECTION 2. That this contract is in accordance with the relevant provisions of Chapter 329 of City Code.
SECTION 3. That the expenditure of $95,677.11, or as much thereof as may be needed, is hereby authorized in Fund 6100 (Sanitary Sewer Operating); in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.