Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to modify a professional services contract with 2LMN, Inc., to add additional funds for design of the Intersection Improvements - Dublin-Granville Road at Ulry Road project.
Ordinance 1528-2017 authorized the Director of Public Service to enter into a professional services contract with 2LMN, Inc., for the Intersection Improvements - Dublin-Granville Road at Ulry Road project. The intent of this project is to widen Dublin-Granville Road for turn lanes (an eastbound left turn lane and potentially a westbound right turn lane) at the intersection with Ulry Road. Ordinance 2825-2018 authorized the Director of Public Service to modify the contract in the amount of $400,000.00. This ordinance authorizes the Director of Public Service to modify the contract in the amount of $10,000.00.
1.1 Amount of additional funds to be expended: $10,000.00
The original contract amount: $ 70,861.58 (PO078950, Ord. 1528-2017)
The total of Modification No. 1: $400,000.00 (PO147064, Ord. 2825-2018)
The total of Modification No. 2: $ 10,000.00 (This Ordinance)
The contract amount including all modifications: $480,861.58
1.2 Reasons additional goods/services could not be foreseen:
This modification is necessary to allow additional resources for bidding and construction services. Additionally, it will allow for the setting of ROW pins. The original contract included these tasks but the funds were reallocated to cover unforeseen design tasks.
1.3 Reason other procurement processes are not used:
The original consultant is necessary in order to answer questions regarding design that may come up during construction. It was decided that it is in the best interest of the City to modify the existing contract instead of bidding this part of the work.
1.4 How cost of modification was determined:
The cost of this contract modification is consistent with the direct labor, overhead, and profit rates established within the original proposal/contract.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against 2LMN, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for 2LMN, Inc., is CC015414 and expires 10/10/2025.
3. FISCAL IMPACT
Funding in the amount of $10,000.00 is available and appropriated within Fund 7704, the Streets and Highway Bonds Fund. It is necessary to amend the 2023 Capital Improvement Budget and to transfer cash to align budget authority with the proper project.
4. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This expenditure is to modify a contract that was put in place prior to the implementation of the Minority and Woman Owned Business Enterprise & Small Local Business Enterprise program and as such is not a part of the program.
Title
To amend the 2023 Capital Improvement Budget; to transfer funds within the Streets and Highway Bonds Fund; to authorize the Director of Public Service to enter into a contract modification with 2LMN, Inc., in connection with the Intersection Improvements - Dublin-Granville Road at Ulry Road project; and to authorize the expenditure of up to $10,000.00 from the Streets and Highway Bonds Fund for the project. ($10,000.00)
Body
WHEREAS, contract no. PO078950 with 2LMN, Inc., in the amount of $70,861.58, was authorized by ordinance no. 1528-2017 for the design of the Intersection Improvements - Dublin-Granville Road at Ulry Road project; and
WHEREAS, modification no. 1, PO147064, in the amount of $400,000.00, was authorized by ordinance no. 2825-2018; and
WHEREAS, it has become necessary to modify the contract in an amount up to $10,000.00 to provide additional funds for the project; and
WHEREAS, it is necessary to amend the 2023 Capital Improvement Budget and transfer cash to provide sufficient budget authority for the contract modification; and
WHEREAS, this expenditure is to modify a contract that was put in place prior to the implementation of the Minority and Woman Owned Business Enterprise & Small Local Business Enterprise Program and as such is not a part of the program; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2023 Capital Improvements Budget authorized by Ordinance 1711-2023 be amended to establish sufficient authority for this project as follows:
Fund / Project / Project Name / Current / Change / Amended
7704 / P538004-100000 / Intersection - SR 161 at Maple Canyon Avenue (Voted Carryover) / $20,000.00 / ($10,000.00) / $10,000.00
7704 / P530086-100038 / Intersection Improvements - Dublin-Granville Road at Ulry Road (Voted Carryover) / $0.00 / $10,000.00 / $10,000.00
SECTION 2. That the transfer of $10,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P538004-100000 (Intersection - SR 161 at Maple Canyon Avenue), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P530086-100038 (Intersection Improvements - Dublin-Granville Road at Ulry Road), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be, and hereby is, authorized to enter into a contract modification with 2LMN, Inc., 1105 Schrock Road, Suite 516, Columbus, Ohio, 43229, for the Intersection Improvements - Dublin-Granville Road at Ulry Road project in the amount of $10,000.00, or so much thereof as may be needed, in accordance with the plans and specifications on file in the Department of Public Service, which are hereby approved.
SECTION 4. That the expenditure of $10,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P530086-100038 (Intersection Improvements - Dublin-Granville Road at Ulry Road), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.