Explanation
This legislation authorizes the Finance and Management Director to modify a contract on behalf of the Fleet Management Division with Ricart Properties Inc. for vehicle alignment and Ford OEM repair services.
The City of Columbus previously bid and successfully awarded Ricart Properties Inc. the contract for front end alignment and Ford OEM repair services, pursuant to bid solicitation RFQ023947. The original contract was entered into on Feb 14th, 2023.
Ricart Properties, Inc., Certification Number CC-004963
Fiscal Impact: This ordinance authorizes the modification of the contracted amount to $110,000.00 from $50,000.00 and the expenditure of $60,000.00 from the Fleet Management Operating Fund with Ricart Properties, Inc. for alignment and Ford OEM services. The Fleet Management Division originally budgeted $50,000.00 for these services in 2023. Due to an increase in need and a miscommunication between operational tracking systems utilized by the City of Columbus, $75,000.00 has been expended already this year with a continued and increased need for the remainder of 2023. In 2022 the Fleet Management Division expended $50,000.00 and in 2021, the Fleet Management Division expended $40,000.00 for the alignment and Ford OEM repair services.
EMERGENCY DESIGNATION: This ordinance is being submitted as an emergency in order to allow the continuation of vital services to keep the Department of Finance and Management - Fleet Management division, Police, Fire and a number of others City of Columbus divisions operations running efficiently for the health and prosperity of City of Columbus citizens
Title
To authorize the Finance and Management Director, on behalf of the Fleet Management Division, to modify a contract with Ricart Properties, Inc. for front end alignments and Ford OEM repairs; to change the contracted amount from $50,000.00 to $110,000.00 and to authorize the expenditure of $60,000.00 from the Fleet Management Operating Fund and to declare an emergency. ($60,000.00)
Body
WHEREAS, it is necessary to contract for vehicle alignment and Ford OEM repair services for City of Columbus vehicles; and
WHEREAS, the Fleet Management Division solicited a bid (RFQ014759) and awarded this contract to Ricart Properties, Inc.; and
WHEREAS, RFQ023947 on February 14th, 2023, authorized the original contract with Ricart Properties, Inc. for a one-year term for $50,000.00; and
WHEREAS, it is necessary to modify and increase the existing contract with Ricart Properties Inc. due to an increase in need of these services and due to a miscommunication between non-communicating operational tracking systems utilized by the City of Columbus, more than the contracted amount has already been expended for the year with need of these services continuing through the 2023 fiscal year; and
WHEREAS, this ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of City Code pertaining to contract modifications; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Fleet Management Division that it is immediately necessary to authorize the Director of Finance and Management to modify and increase the current contract for front end alignments and Ford OEM repairs with Ricart Properties Inc., to allot funds in order to allow the continuation of vehicle alignment and Ford OEM repair services to keep the Fleet Management, Police, Fire and a number of other agencies vehicles running efficiently for the health and prosperity of City of Columbus citizens, all for the immediate preservation of the public health, peace, property and safety; NOW, THEREFORE;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Fleet Management Division, is hereby authorized modify and increase the contract with Ricart Properties Inc. for vehicle alignment services and Ford OEM repairs.
SECTION 2. That the expenditure of $60,000.00 or so much thereof as may be necessary in regard to the action authorized in Section 1 is hereby authorized in Fund 5200 Fleet Management Operating Fund in Object Class 03-Contractual Services, per the accounting codes in the attachment to this ordinance.
See Attached File: Ord 2854-2023 Legislation Template.xls
SECTION 3. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.