Explanation
BACKGROUND: This ordinance authorizes the Director of the Department of Public Safety to enter into contract with K.N.S. Services, Inc. for the Police Property Room Upgrades Project. K.N.S. Services, Inc. will install security cameras, network drops, door access control systems, and related components at the Police Property Room. The purpose of this project is to improve security measures at the Police Property Room and to address security deficiencies noted in the 2024 Staff Inspection Report.
Bid Waiver: K.N.S. Services, Inc. has the specialized knowledge and experience needed to complete this project. They are the vendor the department typically uses for door access control systems and security cameras, so they will be able to seamlessly integrate these improvements with our existing systems.
Emergency Designation: This legislation is to be declared an emergency measure so that these critical safety improvements can be made as soon as possible
FISCAL IMPACT: This ordinance authorizes an expenditure of $208,315.04. Funds are available within the Safety G.O. Bonds Fund, Fund 7701, for such improvements. A transfer of funds and a capital budget amendment is required to fund this project.
Title
To authorize a transfer between projects within the Safety G.O. Bonds Fund; to authorize the Director of Public Safety to issue a purchase order to K.N.S. Services, Inc. for the Police Property Room Upgrades Project; to waive the competitive bidding provisions of Columbus City Code; to authorize an amendment to the 2024 Capital Improvement Budget; to authorize the expenditure of $208,315.04 from the Safety G.O. Bonds Fund; and to declare an emergency. ($208,315.04)
Body
WHEREAS, a 2024 Staff Inspection Report revealed critical security deficiencies at the Police Property Room; and
WHEREAS, the Department of Public Safety, Division of Police desires to enter into contract with K.N.S. Services, Inc. to address those deficiencies through the installation of security cameras, network drops, door access control systems, and related components; and
WHEREAS, a bid waiver is necessary for this project due to the specialized knowledge and experience of the vendor and the compatibility of the vendor's equipment with existing equipment in use by the Division of Police; and
WHEREAS, it is necessary to amend the 2024 Capital Improvements Budget within the Safety G.O. Bonds Fund, Fund 7701; and
WHEREAS, it is necessary to transfer funds within the Safety G.O. Bonds Fund, Fund 7701 to properly align cash with projected expenditures; and
WHEREAS, it is necessary to authorize an expenditure from the Safety G.O. Bonds Fund, Fund 7701, for security improvements at the Police Property Room; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Police in that it is immediately necessary to authorize the Director of Public Safety to issue a purchase order to K.N.S. Services, Inc. for the Police Property Room Upgrades Project, without delay, so critical safety improvements can be made to address security deficiencies noted in the 2024 Staff Inspection Report, all for the immediate preservation of the public health, peace, property, safety, and welfare; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized and directed to transfer $208,315.04 within the Safety G.O. Bonds Fund, Fund 7701 per the account codes in the attachment to this ordinance at such time as is deemed necessary by the City Auditor, and to expend said funds, or so much thereof as may be necessary.
SECTION 2. That the transfer of cash and appropriation in the amount of $208,315.04 is hereby authorized between projects within the Safety G.O. Bonds Fund 7701, per the account codes in the attachment to this ordinance.
SECTION 3. That this Council finds it to be in the best interests of the City to waive the relevant provisions of Chapter 329 of City Code relating to Competitive bidding for this purchase and does hereby waive the same.
SECTION 4. That the Director of Public Safety is hereby authorized to issue a purchase order to K.N.S. Services, Inc. for the Police Property Room Upgrades Project.
SECTION 5. That the expenditure of $208,315.04, or so much thereof as may be necessary for these improvements, be and is hereby authorized from the Safety G.O. Bonds Fund, Fund 7701, per the accounting codes in the attachment to this ordinance.
SECTION 6. That the 2024 Capital Improvement Budget be amended in Fund 7701, as follows, to establish proper authority for this purchase:
Fund / Project Name (Funding Source) / Project Number / Current Authority / Revised Authority / Difference__
7701 Impound Lot Resurfacing (Voted Carryover) P330066-100006 $9,600,052.00 $9,391,736.00 $208,316.00)
7701 Police Facility Renovation (Voted Carryover) P330021-100000 $250,000.00 $458,316.00 $208,316.00
SECTION 7. That the City Auditor is authorized to establish proper accounting project numbers, and to make any accounting changes to revise the funding source for any contract or contract modification associated with the expenditure of funds transferred in Section 2 above.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That all funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.