Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into contract on behalf of the Office of Construction Management with Williamson Builders Inc., in order to perform and complete the City Hall first floor south east women's restroom renovation. As there have been no major renovations of this restroom in the past, this project will address sanitary issues, replace current fixtures with more energy efficient fixtures, provide for temporary ventilation (until the City Hall HVAC Project is completed), allow for the facility to be made ADA compliant, as well as provide other enhancements to the facilities. Formal bids were solicited on July 13, 2007. The following two companies submitted bids by the August 17, 2007 deadline (1 MBE, 1 FBE, 1 AS1):
*Williamson Builders $76,897.00
Fox Mechanical Co. $77,000.00
^Bomar Construction $83,961.00
#Rockwood Builders $90,000.00
*Minority Businesses Enterprise
#Asian Business Enterprise
^Female Business Enterprise
The Office of Construction Management recommends the bid be awarded to the most responsive and responsible bidder, Williamson Builders Inc.
This ordinance also authorizes the transfer of $76,897.00 between projects within the Construction Management Capital Improvement Fund as a temporary funding measure until bonds are sold to reimburse the Municipal Court Renovation Project and amends the 2007 Capital Improvements Budget, Ordinance No. 0733-2007, to reflect the expenditure of this project.
EMERGENCY ACTION is requested so that the renovation of the south east first floor women's restroom in City Hall may begin as soon as possible, thereby providing a necessary facility to employees.
Fiscal Impact: The total amount of this contract is $76,897.00. The total amount will be transferred from the Municipal Court Renovations Project to the City Hall Renovations Project. This is a temporary measure and the amount will be reimbursed upon completion of the bond sale.
Williamson Builders' (MBE) Contract Compliance # 31-0845485, expiration date 10/03/2008.
Title
To authorize the Finance and Management Director to enter into contract for the Office of Construction Management with Williamson Builders for the renovation of the south east first floor women's restroom in City Hall; to amend the 2007 Capital Improvements Budget; to authorize the City Auditor to transfer $76,897.00 between projects within the Construction Management Capital Improvement Fund; to authorize the expenditure of $76,897.00 from the Construction Management Capital Improvement Fund, and to declare an emergency. ($76,897.00).
Body
WHEREAS, it is desireable to renovate the south east first floor women's restroom in City Hall, 90 West Broad Street, and
WHEREAS, the Office of Construction Management recommends Williamson Builders as the most responsive and responsible bidder, and
WHEREAS, this ordinance amends the Capital Improvements Budget, Ordinance No. 0733-2007, and
WHEREAS, this ordinance authorizes the City Auditor to transfer $76,897.00 between projects within the Construction Management Capital Improvement Fund, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to contract with Williamson Builders for the renovation of the City Hall south east first floor women's restroom, thereby providing a necessary facility for employees now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to contract with Williamson Builders for the renovation of the south east first floor women's restroom in City Hall, 90 West Broad Street.
SECTION 2. That the 2007 Capital Improvements Budget is hereby amended as follows:
Office of Construction Management 45-50
Project/Project # CIB Amount Revised CIB
City Hall Renovations 570031 (New Funding Only) $3,589,429 $3,512,532
City Hall Renovations 570031 (Carryover Funding) $1,073,232 $1,150,129
Municipal Court Renovations 570043 (New Funding Only) $5,706,571 $5,783,468
Municipal Court Renovations 570043 (Carryover Funding) $1,964,250 $1,887,353
SECTION 3. That the City Auditor is hereby authorized and directed to transfer funds within the Construction Management Capital Improvement Fund as follows:
FROM:
Dept/Div: 45-50|Fund: 733|Project Number 570043|Project Name - Municipal Court Renovations|OCA Code 733000|Amount $76,897.00
TO:
Dept/Div: 45-50|Fund: 733|Project Number 570031|Project Name - City Hall Renovations|OCA Code 733000|Amount $76,897.00
SECTION 4. That the expenditure of $76,897.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-50
Fund: 733
Project: 570031
OCA: 733000
Object Level 1: 06
Object Level 3: 6620
Amount: $76,897.00
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.