Explanation
Background: This legislation authorizes and directs the Finance Director to issue purchase orders for various vehicle parts, supplies, accessories and repair services for the Fleet Management Division. Formal competitive bids were taken by the Purchasing office and Universal Term Contracts are in place for each of the items.
Fiscal Impact: This legislation is for $800,000.00 and is a budgeted expenditure either through the end of September or the particular contract expiration date, whichever is appropriate. Expenditures for like items and time frames were $1,175,000.00 in 2003 and $975,000.00 in 2002.
Emergency action is requested in order to ensure an uninterrupted purchase of vehicle parts, supplies, accessories and repair services and subsequent prompt payments to suppliers.
Title
To authorize and direct the Finance Director to issue various purchase orders for vehicle parts, supplies, accessories and repair services for the Fleet Management Division, to authorize the expenditure of $800,000.00 from the Fleet Maintenance Fund, and to declare an emergency. ($800,000.00)
Body
WHEREAS, Universal Term Contracts (UTC) have been established through the formal competitive bid process, and
WHEREAS, the Fleet Management Division has a need to purchase vehicle parts, supplies, accessories, and repair services for motor vehicles, and
WHEREAS, an emergency exists in the usual daily operation of the Fleet Management Division, Public Service Department, in that it is immediately necessary to issue various purchase orders for vehicle parts, supplies, accessories, and repair services, to ensure uninterrupted service of the City's vehicle fleet thereby preserving the public health, peace, property, safety, and welfare, now, in which the emergency is set forth and defined in a preamble thereto therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance Director is hereby authorized and directed to issue purchase orders for the Public Service Department, Fleet Management Division, per the terms and conditions of Universal Term Contracts, as follows:
State Bid OT919199-E
WD Tire Warehouse
CC# 311138036 expires 11/2/04
Tires
Object Level Three 2282
Contract expires - 9/30/06
Wingfoot Commercial Tire - FL001536
CC# 311735402 expires 6/14/04
Tires
Object Level Three 2282
Contract Expires 9/30/2006
ADW - FL001344
CC# 311145093 expires 11/29/04
Standard Automotive Parts
Object Level Three 2284
Contract expires - 9/30/05
Sutphen Corporation - FL001739
CC# 310671786 expires 9/28/04
OEM Truck Parts
Object Level Three 2284
Contract expires 09/30/04
Center City International - FL001558
CC# 311048371 expires 9/30/04
OEM Truck Parts
Object Level Three 2284
Contract expires 9/30/04
Burns Body Shop - FL002131
CC# 311327701 expires 06/19/06
Auto Body Repairs
Object Level Three 3373
Contract expires 1/31/05
Keens Body Shop - FL002131
CC# 310854439 expires 06/10/06
Auto Body Repairs
Object Level Three 3373
Contract expires 1/31/05
Section 2. That the sum of $800,000.00, or so much thereof as may be necessary, is hereby authorized to be expended from the Fleet Maintenance Fund, 513, Department No. 59-05, OCA Code 591347, Object Level One 02 and 03 as follows to pay the cost thereof:
Object Level Three Code Amount
2282 $ 300,000.00
2284 $ 300,000.00
Total Object Level One 02 $ 600,000.00
3373
Total Object Level One 03 $ 200,000.00
Section 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.