Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into a contract for the option to purchase Professional Laboratory Services for testing water and environmental samples for Giardia and Cryptosporidium and other microbial contaminants for the Division of Power and Water on an as needed basis. These tests satisfy the requirements of the Federal Safe Water Drinking Act. The term of the proposed option contract would be through August 31, 2016 with the option to renew for one (1) additional year subject to mutual agreement of both parties. The Purchasing Office opened formal bids on June 13, 2013.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004948). Sixty Nine (69) Bids were solicited: (MBR-2, M1A-1, F1-2) Three (3) Bids were received.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidders:
Environmental Associates Ltd. CC#161300477 (expires 5-16-2015)
UL LLC CC#943282454 (expires 6-18-2015)
Total Estimated Annual Expenditure: $45,000.00
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, the current contract will expire on August 31, 2013 and without emergency action, These tests required to satisfy the requirements of the Federal Safe Water Drinking Act will be delayed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. The Division of Power and Water will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance & Management Director to enter into a contract for the option to purchase Professional Laboratory Services for testing water and environmental samples for Giardia and Cryptosporidium and other microbial contaminants on an as needed basis with Environmental Associates Ltd., Inc. and UL LLC; to authorize the expenditure of Two (2) dollars from the Mail, Print Services and UTC Fund; and to declare an emergency. ($2.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on June 13, 2013 and selected the lowest responsive, responsible and best bidders; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for the purchase of Professional Laboratory Services for testing water and environmental samples for Giardia and Cryptosporidium and other microbial contaminants ; and
WHEREAS, these Professional Laboratory Services are necessary to allow the Division of Power and Water to test water and environmental samples for Giardia and Cryptosporidium and other microbial contaminants, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Power and Water, in that it is immediately necessary to enter into contracts for an option to purchase Professional Laboratory Services for testing water and environmental samples for Giardia and Cryptosporidium and other microbial contaminants, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into the following contracts for an option to purchase Professional Laboratory Services for testing water and environmental samples for Giardia and Cryptosporidium and other microbial contaminants for the term ending August 31, 2016 with the option to extend these contract subject to mutual agreement for One (1) year in accordance with Solicitation No. SA004948 as follows:
Environmental Associates Ltd. Items 1, 2 and 3: Amount $1.00
UL LLC Items 4, 5, 6, 7, 8, 9 and 10: Amount $1.00
SECTION 2. That the expenditure of $2.00 is hereby authorized from the Mail, Print Services and UTC Fund, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.