Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Administrative Controls Management, Inc. for professional services, which entail primarily critical path method electronic construction scheduling for the renovation of 120 West Gay Street (Old Central Police Headquarters). This service is necessary to protect the interests of the City of Columbus prior to and during this renovation. The Finance and Management Department, Office of Construction Management does not have the staff availability to perform these services.
Requests for Statements of Qualifications were available on December 22, 2010, and responses were to be submitted on or before January 20, 2011. The City received seven proposals (1 ^MBE, FBE): Miles-McClellan, ^Smoot Construction Company of Ohio, Administrative Controls Management, Ribway, Ruscilli, Star Consultants, and Barton-Malow. The selection of the vendor for professional services is in accordance with the competitive bidding provisions of the Columbus City Codes.
Emergency action is requested so that work may begin as quickly as possible so that the proper management oversight of this large and complex capital improvment project is not delayed.
Administrative Controls Management, Inc. Contract Compliance No. 38-2578672; expiration date May 7, 2012.
Fiscal Impact: The cost of this contract is $200,000.00. Funding is available in the Construction Management Capital Improvement Fund.
Title
To authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Administrative Controls Management, Inc. for professional services for the renovation of 120 West Gay Street; to authorize the expenditure of $200,000.00 from the Construction Management Capital Improvement Fund; and to declare an emergency. ($200,000.00)
Body
WHEREAS, the Finance and Management Department, Office of Construction Management desires to enter into a professional service contract with Administrative Controls Management, Inc. for scheduling and other project management services for the renovation of 120 West Gay Street; and
WHEREAS, Administrative Controls Management, Inc. is the most responsive and responsible bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract with Administrative Controls Management, Inc. for professional services for the renovation of 120 West Gay Street, so that the proper management of City facilities is not delayed, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is authorized to enter into a contract on behalf of the Office of Construction Management with Administrative Controls Management, Inc. for professional services for the renovation of 120 West Gay Street.
SECTION 2. That the expenditure of $200,000.00, or so much thereof as may be necessary in regards to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-27
Fund: 707
Project: 570056-100000
OCA: 775600
Object Level 1: 06
Object Level 3: 6681
Amount: $200,000.00
SECTION 3. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.