Explanation
This legislation authorizes the Director of Public Utilities to enter into a contract (FEM Project No. 1505.4.) with Cornerstone Maintenance Services, Ltd. for heating ventilation, air-conditioning (HVAC), and air purification maintenance services at various facilities within the Department of Public Utilities (DPU).
The work to be performed under this contract modification concerns HVAC & air purification units and their associated equipment and systems that require inspection, sampling, testing, troubleshooting, balancing, maintenance, and repair or replacement. This includes maintenance and repair of piping and ductwork. The work may also include software updates for the various HVAC units or any HVAC associated equipment.
This equipment helps ensure required environmental conditions are met in areas housing sensitive electronics crucial to monitoring, operating, and controlling many plant processes and equipment. Regular inspection and maintenance of HVAC and air purification equipment help ensure the equipment operates safely throughout its expected life.
The Department of Public Utilities solicited competitive bids in accordance with Chapter 329 of City Code via RFSQ022406. Two (2) bids were received and opened on August 17, 2022. The Division of Water Reclamation recommended an award be made to Cornerstone Maintenance Services, Ltd., which was deemed the lowest, responsive, responsible, and best bidder. The contract was initially bid as a one (1) year contract with an option for four (4) additional years contingent on consensus of the City and the Contractor and approval of City Council. The original contract was authorized pursuant to Ordinance No. 2415-2022. The first renewal of this contract was ORD 2344-2023, and was passed on 9/18/2023. The second renewal of this contract was ORD 1873-2024 and was passed on 7/22/2024. The contract end on October 31, 2025 before a renewal could be passed by City Council. Thus a bid waiver and a new contract is being requested for one year with an option of an additional one year renewal. This contract is intended to provide funding for the services through October 2026.
SUPPLIER:
Cornerstone Maintenance Services Ltd. | D365 Vendor #000055 | Expires 1/17/2026
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT:
Total: $398,700.00
Labor: $5,000.00 (DOP)
Materials: $5,000.00 (DOP)
Total: $10,000.00 (DOP)
Labor: $238,700.00 (DOSD)
Materials: $150,000.00 (DOSD)
Total: $388,700.00 (DOSD)
Spend History
$202,439.01 has been spent through October 9, 2025.
$433,826.18 was spent in 2024
$382,170.30 was spent in 2023
Title
To authorize the Director of the Department of Public Utilities to enter into a contract with Cornerstone Maintenance Services, Ltd. for HVAC and air purification maintenance services at various Department of Public Utilities facilities; to waive competitive bidding of the Columbus City Code; and to authorize the expenditure of $388,700.00 from the Sewer Operating Sanitary Fund and $10,000.00 from the Electricity Operating Fund. ($398,700.00)
Body
WHEREAS, there is a continued need for HVAC and air purification maintenance services at various Department of Public Utilities facilities; and
WHEREAS, two (2) bids were received and opened by the Department of Public Utilities on August 17, 2022, and the Division of Water Reclamation recommended an award be made to Cornerstone Maintenance Services, Ltd., the lowest, responsive, responsible, and best bidder; and
WHEREAS, the contract was initially bid as a one (1) year contract with an option for four (4) additional years contingent on consensus of the City and the Contractor and approval of City Council; and
WHEREAS, the contract end on October 31, 2025 before a renewal could be passed by City Council.; thus a waiver of the competitive bidding requirements of Columbus City Code Chapter 329 is needed for this purchase and service; and
WHEREAS, this contract will provide funding for the services to be provided through October 2026; and
WHEREAS, that the expenditure of $388,700.00 or so much thereof as may be needed, is hereby authorized in Fund 6100, Sewer Operating Sanitary Fund, as $238,700.00 from object class 03, Services, and $150,000.00 from object class 02, Materials & Supplies, and that the expenditure of $10,000.00 or so much thereof as may be needed, is hereby authorized in Fund 6300, Electricity Operating Fund, as $5,000.00 from object class 03, Services, and $5,000.00 from object class 02, Materials & Supplies, per the accounting codes in the attachment to this ordinance; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Public Utilities to enter into a contract with Cornerstone Maintenance Services, Ltd. for HVAC and air purification maintenance services at various Department of Public Utilities facilities; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Public Utilities is hereby authorized to enter into a contract with Cornerstone Maintenance Services, Ltd., 2620 Adda Avenue, Columbus, OH 43231, for HVAC and air purification maintenance services at various facilities within the Department of Public Utilities.
SECTION 2. This Council finds it is in the best interest of the City of Columbus to waive the relevant provisions of Columbus City Code Section 329 to permit the aforementioned purchase.
SECTION 3. That the expenditure of $388,700.00 or so much thereof as may be needed, is hereby authorized in Fund 6100, Sewer Operating Sanitary Fund, as $238,700.00 from object class 03, Services, and $150,000.00 from object class 02, Materials & Supplies, and that the expenditure of $10,000.00 or so much thereof as may be needed, is hereby authorized in Fund 6300, Electricity Operating Fund, as $5,000.00 from object class 03, Services, and $5,000.00 from object class 02, Materials & Supplies, per the accounting codes in the attachment to this ordinance; and
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.