Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to issue a purchase order to W. W. Williams Midwest Inc. to repair the engine of Columbus Fire Ladder 24 (BT26838). Given the emergent nature of repairs, specifically an out of warranty engine overhaul, needed to return this vehicle to service as quickly as possible, there is no time for Fleet Management to attain formal bids, and thus a formal bid waiver is requested.
Contract Compliance: W. W. Williams Midwest Inc. FID #31-1024851 Vendor 004611
Emergency Designation: This legislation is to be declared an emergency measure so that the repairs of this front line response apparatus may commence as soon as possible.
FISCAL IMPACT: This ordinance authorizes an expenditure of $53,430.29 for the purchase of engine and body repairs needed on Columbus Fire Division Ladder 24 (BT26838). Funds are available within the Fire Division's Safety Bond Fund for repair service. An amendment to the 2022 CIB and a transfer of funds is required to fund this service.
Title
To authorize a transfer between projects within the Safety Bond Fund and to amend the 2022 Capital Improvements Budget; to authorize the Director of Finance and Management to issue a purchase order to W. W. Williams Midwest Inc. for engine and body repairs for Fire Ladder 24 for the Division of Fire; to waive the competitive bidding requirements of City Code Chapter 329; to expend $53,430.29 from the Safety Bond Fund; and to declare an emergency. ($53,430.29)
Body
WHEREAS, it is necessary to amend the 2022 Capital Improvement Budget within the Safety Bond Fund; and
WHEREAS, it is necessary to transfer funds within Public Safety's Capital Improvement Budget to properly align cash with projected expenditure; and
WHEREAS, the Division of Fleet Management needs to complete extensive engine repairs for Ladder 24 (BT26838) from W. W. Williams Midwest Inc. via a waiver of competitive bidding on behalf of the Division of Fire; and
WHEREAS, given the emergent nature of repairs, specifically an out of warranty engine overhaul, needed to return this vehicle to service as quickly as possible, it is in the CIty's best interest to waive the competitive bidding requirements of Code Chapter 329; and
WHEREAS, an emergency exists in the usual daily operations of the Division of Fire, Department of Public Safety, in that it is immediately necessary to authorize the Director of Finance and Management to issue a purchase order to W. W. Williams for engine and body repairs for Fire Ladder 24, for the preservation of the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized and directed to transfer said funds within the Safety Voted Bond Fund per the account codes in the attachment to this ordinance at such time as is deemed necessary by the City Auditor, and to expend said funds, or so much thereof as may be necessary.
SECTION 2. That the 2022 Capital Improvement budget (Ordinance 1896-2022) is hereby amended as follows in order to provide sufficient budget authority for this ordinance.
Fund / Project / Project Name / Current / Amended / Change
7701 / P340154-100000 / Fire Station #36 (Voted Carryover) / $204,485.00 / $151,054.00 / ($53,431.00)
7701 / P340151-100000 / Fire Apparatus Ladders (Voted Carryover) / $0 / $53,431.00 / +$53,431.00
SECTION 3. That the Director of Finance and Management is hereby authorized to issue of a purchase order to W. W. Williams Co, LLC for the purchase of engine repairs for Columbus Fire Ladder #24/BT26838 for the Division of Fire.
SECTION 4. That the expenditure of $53,430.29, or so much thereof as may be necessary for the purchase of these repairs, be and is hereby authorized from the Safety Bond Fund, per the accounting codes in the attachment to this ordinance.
SECTION 5. That upon obtaining other funds for this project for the Department of Public Safety, the City Auditor is hereby authorized and directed to repay the Safety Voted Bond Fund the amount transferred under Section 3 above, and said funds are hereby deemed appropriated for such purpose.
SECTION 6. That the City Auditor is authorized to establish proper accounting project numbers, and to make any accounting changes to revise the funding source for any contract or contract modification associated with the expenditure of funds transferred in Sections 3, 4 and 5, above.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That all funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 9. That this Council finds it is in the best interest of the City of Columbus to waive the competitive bidding equipment provisions of the Columbus City Code, Chapter 329, relating to the aforementioned repairs from W. W. Williams for the Division of Fire.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.