Explanation
Background: This legislation authorizes the Finance and Management Director to issue a contract with Upstate Wholesale Supply dba Brite Computers for Fujitsu laptops with modem and GPS and five (5) year no fault warranty and related equipment on
behalf of the Division of Police. This equipment will be installed in the seventy five (75) 2011 Ford Crown Victorias purchased earlier this year.
Solicitation SA004427 for Fujitsu laptops, with modem, GPS and five year no fault warranty and related equipment closed on June 21, 2012. There were three vendors who responded. Upstate Wholesale Supply dbaBrite Computers was the lowest bidder
and also met specifications. The other two companies, OfficeMax North America and Howard Technology did not meet specifications. After review of the bids, the Division of Police recommends the bid award to Upstate Wholesale Supply
dba Brite Computers.
Contract compliance number is 16-1382350 and expires 10/19/2013.
Fiscal Impact: The Fleet Management Division has funding available from the Special Income Tax Fund and the Division of Police JAG Grant Fund 220, Grant No. 331202. This ordinance authorizes the appropriation and expenditure of $64,088.35 from the Special Income Tax Fund.
Emergency action is requested to allow the seventy five (75) Police cruisers to be upfitted with laptops with modem, GPS and five (5) year no fault warranty so they can be deployed into service as soon as possible.
Title
To authorize the Finance and Management Director to enter into contract with Upstate Wholesale Supply dbaBrite Computers for Fujitsu Lifebook T731 laptops and related equipment on behalf of the Division of Police; to authorize the transfer and expenditure of $225,872.90 from the Public Safety Justice Assistance Grant Fund; to authorize the appropriation and expenditure of $64,088.35 from the Special Income Tax Fund; and to declare an emergency. ($289,961.25)
Body
WHEREAS, there was a formal competitive bid process issued through the Purchasing Office as Solicitation SA004427; and
WHEREAS, the Division of Police recommended the lowest bidder, Upstate Wholesale Supply dbaBrite Computers, and who also met all of the specifications for Fujitsu laptops and related equipment; and
WHEREAS, this equipment is necessary so as to be to installed into the recently purchased 2011 Ford Crown Victorias so that they can be fully deployed into service; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police in that it is immediately necessary to enter into contract for Fujitsu laptops with modem, GPS and five (5) year no faulty warranty and related equipment in order to fully deploy 75 recently purchased police cruisers as soon as possible, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance and Management Director is hereby authorized to enter into contract with Upstate Wholesale Supply dba Brite Computers for the purchase of 75 Fujitsu laptops with modem, GPS and five (5) year no fault warranty and related equipment on behalf of the Division of Police.
Section 2. That the Auditor is hereby authorized to transfer appropriation in the amount of $225,872.90 from Department 30-03, Grant 331202, OCA 331202, Object Level 1 03 to Department 30-03, Grant 331202, OCA 331202, Object Level 1 02.
Section 3. That the City Auditor is authorized to appropriate $64,088.35 within the Special Income Tax Fund as follows:
Fund 430, OCA 430036, Object Level Three 2215, Amount $64,088.35
Section 4. That the sum of $289,961.25, or so much thereof as may be necessary in regard to the action authorized in Section 1, is hereby authorized to be expended as follows:
Dept: 30-03
Grant: 331202
OCA Code: 331202
Obj level 1: 02
Object level 03: 2215
Amount: $225,872.90
Dept: 30-03
Fund: 430
OCA Code: 430036
Obj level 1: 02
Object level 03: 2215
Amount: $64,088.35
Section 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.