Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Complete General Construction Company for the Signal Installation - Glenchester Drive at Hilliard-Rome Road project and to provide payment for construction, construction administration and inspection services.
This contract consists of adding a signal at the intersection of Hilliard-Rome Road and Glenchester Drive, a north bound left turn lane onto Glenchester Drive, and new curb ramps on the northern limits of the project at Glenchester Drive at the intersection of Hilliard-Rome Road. Hilliard-Rome Road will be widened from south of Glenchester Drive to Smith Road, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
The estimated Notice to Proceed date is November 6, 2017. The project was let by the Office of Support Services through Vendor Services and Bid Express. Five bids were received on September 14, 2017, (all majority) and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
|
Complete General Construction |
$ 427,239.41 |
Columbus, OH |
Majority |
|
Columbus Asphalt Paving Inc. |
$ 508,778.38 |
Gahanna, OH |
Majority |
|
Decker Construction Company |
$ 535,982.99 |
Columbus, OH |
Majority |
|
Danbert, Inc |
$ 544,487.10 |
Plain City, OH |
Majority |
|
Jess Howard Electric Company |
$ 666,537.21 |
Blacklick, OH |
Majority |
Award is to be made to Complete General Construction Company as the lowest responsive and responsible and best bidder for their bid of $ 427,239.41. The amount of construction administration and inspection services will be $42,723.94. The total legislated amount is $469,963.35.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Complete General Construction Company.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Complete General Construction Company is CC006056 and expires 8/31/2019.
3. PRE-QUALIFICATION STATUS
Complete General Construction Company and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
Funds in the amount of $469,963.35 are available for this project in Fund 7704, the Streets and Highways Bond Fund. An amendment to the 2017 Capital Improvement Budget is required to establish sufficient budget authority for the project.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time to assure project timelines and to ensure the safety of the travelling public.
Title
To amend the 2017 Capital Improvement Budget; to authorize the transfer of funds between projects within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into contract with Complete General Construction Company for the Signal Installation - Glenchester Drive at Hilliard-Rome Road project; to authorize the expenditure of up to $469,963.35 for the Signal Installation - Glenchester Drive at Hilliard-Rome Road project; and to declare an emergency. ($469,963.35)
Body
WHEREAS, the Department of Public Service is engaged in the Signal Installation - Glenchester Drive at Hilliard-Rome Road project; and
WHEREAS, the work for this project consists of adding a signal at the intersection of Hilliard-Rome Road and Glenchester Drive, a north bound left turn lane onto Glenchester Drive, and new curb ramps on the northern limits of the project at Glenchester Drive at the intersection of Hilliard-Rome Road. Hilliard-Rome Road will be widened from south of Glenchester Drive to Smith Road, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and
WHEREAS, the Department of Public Service requires funding to be available for the Signal Installation - Glenchester Drive at Hilliard-Rome Road project for construction expense along with construction administration and inspection services; and
WHEREAS, it is necessary to amend the 2017 Capital Improvement Budget to establish authority within the correct project; and
WHEREAS, it is necessary for Council to authorize a transfer of funds within Fund 7704, the Streets and Highways Bond Fund, to establish sufficient cash to pay for the project; and
WHEREAS, Complete General Construction Company will be awarded the contract for the Signal Installation - Glenchester Drive at Hilliard-Rome Road project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with Complete General Construction Company to ensure the safety of the travelling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2017 Capital Improvements Budget authorized by ordinance 1124-2017 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change /C.I.B. as Amended
7704 / P540007-100000 / Traffic Signal Installation - General Engineering (Voted Carryover) / $683,001.00 / ($469,963.35) / $213,037.65
7704 / P540007-100049 / Signal Installation - Glenchester Drive at Hilliard-Rome Road (Voted Carryover) / $0.00 / $469,963.35 / $469,963.35
SECTION 2. That the transfer of $469,963.35, or so much thereof as may be needed, is hereby authorized between projects within Fund 7704 Streets and Highways Bond Fund per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Complete General Construction Company, 1221 East Fifth Avenue, Columbus, Ohio 43219, for the Signal Installation - Glenchester Drive at Hilliard-Rome Road project in the amount of up to $ 427,239.41 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $42,723.94.
SECTION 4. That the expenditure of $469,963.35, or so much thereof as may be needed, is hereby authorized in Fund 7704 Streets and Highways Bond Fund in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.