Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into an agreement with Evans, Mechwart, Hambleton and Tilton, Incorporated (EMH&T, Inc.), for professional engineering services for Evergreen and Dewberry Roads Stormwater System Improvements. This project will mitigate poor drainage along both of these roadways.
2. ENGINEERING CONTRACT AWARD: EMH&T, Inc., was selected in accordance with the procedures set forth in Columbus City Code, Section 329.13, "Awarding professional service contracts through requests for Statements of Qualifications". Six statements of qualifications were received and opened on July 15, 2005. Requests for Cost Proposals (RFP's) were sent to six firms having the experience necessary to complete the project; EMH&T, Inc., Gannett Fleming Engineers and Architects, P.C., FMSM Engineers, Inc., EOM, Inc., Hull and Associates Inc., and CDM, Inc. All six consultants submitted RFP's on June 30, 2006.
Upon review of the technical proposals, the bidders were ranked using criteria specified in City Code, and more specifically: proposal quality/feasibility, competence to perform required work, project schedule, and location of the workforce.
Based upon these criteria, EMH&T, Inc., was selected as the highest-ranked bidder. Their Contract Compliance Number is 31-0685594.
3. FISCAL IMPACT: This legislation includes a transfer of funds within the Storm Sewer Bonds Fund.
Title
To authorize the Director of Public Utilities to enter into an agreement for professional engineering services with EMH&T, Inc.; to authorize the transfer of $100,840.20 within the Storm Sewer Bond Fund; for the Division of Sewerage and Drainage; and to authorize the expenditure of $100,840.20 within the Storm Sewer Bond Fund and to declare an emergency. ($100,840.20)
Body
WHEREAS, Requests For Statement of Qualifications were received and opened on July 15, 2005 for engineering services for the Evergreen and Dewberry Roads SSI project; and
WHEREAS, EMH&T, Inc., was selected based on the following criteria: proposal quality/feasibility, competence to perform required work, project schedule, and location of the workforce; and
WHEREAS, it is necessary to transfer money within the Storm Sewer Bond Fund for the Evergreen and Dewberry Roads SSI; and
WHEREAS, it is necessary to authorize the Director of Public Utilities to enter into an agreement for professional engineering services to mitigate poor drainage and other stormwater problems; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, to authorize the Director of Public Utilities to enter into an agreement for professional engineering services, for the Evergreen and Dewberry Roads Stormwater System Improvements Project, for the preservation of the public health, peace, property, and safety; and now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized to transfer $100,840.20 within the Storm Sewer Bonds Fund, Fund 685, Division of Sewerage and Drainage, Division 60-15, Object Level One 06, Object Level Three 6621, as follows:
TRANSFER FROM:
Project/OCA Project Name (Amount)
610994:685994 McDannald Estates SSI (-$100,840.20)
TRANSFER TO:
Project/OCA Project Name (Amount)
610775:685001 Evergreen and Dewberry Roads SSI (+$100,840.20)
SECTION 2. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 3. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 4. That the Director of Public Utilities be and hereby is authorized to execute an agreement with EMH&T Inc., 5500 New Albany Road, Columbus, Ohio 43054, for the Division of Sewerage and Drainage, for professional engineering services in accordance with the terms and conditions on file in the office of the Division of Sewerage and Drainage.
SECTION 5. That the said engineering firm shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 6. That for the purpose of paying the cost of the professional engineering services contract, the following expenditure, or as much thereof as may be needed, be and the same is hereby authorized as follows: Division 60-15, Fund 685, Project 610775, Object Level One 06, Object Level Three 6621, OCA Code 685001, Amount $100,840.20.
SECTION 7. That this ordinance shall take effect and be in force from and after the earliest period allowed by law. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.
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