Explanation
This ordinance is to authorize the Director of the Recreation and Parks Department to modify a contract with Burgess and Niple, Ltd. to provide additional design services to complete a Maintenance of Traffic plan for the Olentangy Trail-Antrim Park to Bethel Road project.
Background: In 2014, the Department was awarded a MORPC grant for construction funds to build improvements to the Olentangy Trail in the area of Bethel Road and Antrim Park.
In 2015, the Department contracted with Burgess and Niple, Ltd. to provide preliminary engineering plans and public involvement for the project.
In 2016, the Department modified the contract with Burgess and Niple, Ltd. to provide detailed engineering plans for the project. (Ordinance 3252-2016)
The project entails the construction of trail improvements to the Olentangy Trail, including widening the trail from Antrim Park to Bethel Road, building a direct linkage from the trail to Bethel Road, and a trail connection along Bethel Road to Anheuser/Busch Park on Olentangy River Road. During final plan preparation it was deemed necessary by the city and Ohio Department of Transportation that additional plans be developed to provide for a roadway detour and maintenance of traffic during the project’s construction phase beginning in 2019. This modification to the contract will allow for immediate preparation of the additional plan details, and will keep the project on schedule for final tracing submittal.
Principal Parties:
Burgess and Niple, Ltd.
5085 Reed Road
Columbus, OH 43220
Mike Killian
CCN: 310885550
May 21, 2019
Contract # PO 002082
Emergency Justification: An emergency is being requested in that it is immediately necessary to enter into this modified contract so that Recreation and Parks can meet the ODOT requirements for bidding the project. The final plan set must be delivered to ODOT by January 20, 2019.
Benefits to the Public: Cycling, walking, running, and active trail uses provide highly recognized year-round benefits to urban lifestyles. Access to trails and to key destinations is one of the top rated priorities noted by residents.
Community Input/Issues: The department has had extensive interaction with the Northwest area community and regional trail collaboration with Central Ohio Greenways.
Area(s) Affected: All Columbus trail users, the Northwest community.
Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by improving access to trails and greenways corridors. Provide safe east/west connections for nearby neighborhoods to the regional trail network.
Fiscal Impact: The expenditure of $838,131.41 was legislated for the Olentangy Trail, Antrim Park to Bethel Road Project by Ordinances 3145-2015 and 3252-2016. This ordinance will provide funding that will modify the previously authorized amount by $30,593.29. $30,593.29 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract modification. The aggregate total amount authorized, including this modification, is $868,724.70.
Title
To authorize the Director of Recreation and Parks to modify the contract with Burgess and Niple, Ltd. to provide additional design services to complete a Maintenance of Traffic plan for the Olentangy Trail-Antrim Park to Bethel Road project; to authorize the City Auditor to appropriate, transfer, and expend $30,593.29 between projects within Recreation and Parks Bond Fund; to amend the 2018 Capital Improvements Budget Ordinance 1010-2018; and to declare an emergency. ($30,593.29)
Body
WHEREAS, it is necessary to authorize and direct the Director of Recreation and Parks to modify the contract with Burgess and Niple, Ltd. to provide additional design services to complete a Maintenance of Traffic plan for the Olentangy Trail-Antrim Park to Bethel Road project; and
WHEREAS, it is necessary to authorize that the 2018 Capital Improvements Budget Ordinance 1010-2018 be amended in order to provide sufficient budget authority for this legislation and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $30,593.29 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to modify the contract with Burgess and Niple, Ltd. so that the ODOT requirements for bidding the project are met because the final plan set must be delivered to ODOT by January 20, 2019, therby preserving the public health, safety and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks is hereby authorized to modify the contract with Burgess and Niple, Ltd. to provide additional design services to complete a Maintenance of Traffic plan for the Olentangy Trail-Antrim Park to Bethel Road project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $30,593.29 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2018 Capital Improvements Budget Ordinance 1010-2018 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7702; P510229-100001; Bikeway Trail Safety (SIT Supported) / $192,881 / ($30,593) / $162,288
Fund 7702: P510306-100002; Greenways - Olentangy Trail - Antrim Park to Bethel Rd.; (SIT Supported) / $0 / $30,593 / $30,593
SECTION 7. That, for the purpose stated in Section 1, the expenditure of $30,593.29 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.