Explanation
BACKGROUND
This ordinance authorizes the Director of Finance and Management to establish blanket purchase orders, for the Department of Technology, on behalf of various city agencies, for the purchase of replacement desktop computers, computer related products and equipment. These purchases will be made from pre-established universal term contracts (UTC's), FL001696, with Resource One Computer Systems, Inc., expiration date March 31, 2007 and FL001717, with Smart Solutions, Inc., expiration date March 31, 2007.
The desktop computers, computer related products and equipment being replaced are outdated and/or obsolete and are used for the running of applications that are very important to the daily operation of various city agencies. Additionally, the desktop computers, computer related products and equipment being replaced do not meet the current minimal City of Columbus specifications/standards. As such, replacement of this equipment is crucial for continued efficiency of city operations. Funds for this purchase are budgeted and available in the 2006 Department of Technology's Internal Service Fund's Budget.
FISCAL IMPACT
For the divisions referenced within this ordinance a total of $4,873.71 in 2004 and $265,801.76 in 2005 was expended for desktop computers, computer related products and equipment. Earlier this year, the Department of Technology legislated $24,592.30 with Smart Solutions and $249,927.20 with Resource One (Ordinance #'s 0982-2006, 0869-2006 and 0755-2006) for the purchase of desktop computers and computer related products and equipment on behalf of various city agencies. This purchase will expend $255,667.80 with Smart Solutions and $19,730.70 with Resource One. Funds are budgeted and available in the 2006 Department of Technology's Internal Service Fund's Budget to fund this purchase, which in the aggregate totals $275,398.50.
EMERGENCY DESIGNATION:
Emergency designation is being requested to immediately facilitate this purchase as the equipment being purchased is crucial to city operations.
CONTRACT COMPLIANCE
311419297 -- Expiration 03/09/2007 Resource One Computer Systems, Inc.
341403269 -- Expiration 06/04/2007 Smart Solutions, Inc.
Title
To authorize the Director of Finance and Management, for the Department of Technology to purchase replacement desktop computers and computer related products and equipment on behalf of various city agencies from pre-established universal term contracts with Resource One and Smart Solutions; to authorize the expenditure of $275,398.50 from the Department of Technology Internal Service Fund; and to declare an emergency ($275,398.50)
Body
WHEREAS, this ordinance authorizes the Director of Finance and Management to establish purchase orders, for the Department of Technology, on behalf of various city agencies, for the purchase of replacement computer equipment; and
WHEREAS, desktop computers, computer related products and equipment used by various city agencies are obsolete and no longer meet the City's current minimal specifications/standards and are in need of replacement; and
WHEREAS, the replacement of these desktop computers and computer related products and equipment will mitigate computer related performance problems and will ensure that city agencies can continue to operate at peak efficiency; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology. the Department of Technology, on behalf of various city agencies, has an immediate need to purchase replacement desktop computers and computer related products and equipment from established universal term contracts with Resource One and Smart Solutions, thereby protecting the public health, peace, property, safety and welfare, now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to purchase replacement desktop computers and computer related products and equipment for the Department of Technology on behalf of various city agencies from established universal term contracts with Resource One and Smart Solutions.
SECTION 2. That the expenditure of $275,398.50 or so much thereof as may be necessary is hereby authorized to be expended from:
Division 47-02 -- Fund 514 -- Subfund 001 -- OCA Code 472411 -- OBJ Level 1 02 -- OBJ Level 03 2193 -- Amount $40,000.00 - Information Services
Division 47-02 -- Fund 514 -- Subfund 001 -- OCA Code 281832 -- OBJ Level 1 02 -- OBJ Level 03 2193 -- Amount $29,200.00 - Information Services
Division 47-01 -- Fund 514 -- Subfund 010 -- OCA Code 400247 -- OBJ Level 1 02 -- OBJ Level 03 2193 -- Amount $3,825.26 - Community Relations
Division 47-01 -- Fund 514 -- Subfund 010 -- OCA Code 590147 -- OBJ Level 1 02 -- OBJ Level 03 2193 -- Amount $1,033.00 - Public Service
Division 47-01 -- Fund 514 -- Subfund 010 -- OCA Code 510147 -- OBJ Level 1 02 -- OBJ Level 03 2193 -- Amount $47,531.10 - Recreation and Parks
Division 47-01 -- Fund 514 -- Subfund 010 -- OCA Code 300447 -- OBJ Level 1 02 -- OBJ Level 03 2193 -- Amount $129,800.00 - Fire
Division 47-01 -- Fund 514 -- Subfund 010 -- OCA Code 500147 -- OBJ Level 1 02 -- OBJ Level 03 2193 -- Amount $21,635.14 - Health
Division 47-02 -- Fund 514 -- Subfund 001 -- OCA Code 472423 -- OBJ Level 1 02 -- OBJ Level 03 2193 -- Amount $2,374.00 - Cable Interconnect
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approved nor vetoes the same.