Explanation
The purpose of this ordinance is to authorize the Director of Public Utilities to execute amendments No. 13 and No. 14 to an existing agreement with The State of Ohio, Department of Transportation (ODOT) for the purchase of electrical energy to operate highway lighting and signs and for the maintenance of highway lighting. The agreement provides for annual renewals on July 1st. The amendments will each extend the agreement for one additional year pursuant to the terms of the agreement.
It is necessary to renew the agreement and extend the contract term for a period of one (1) year with amendment No. 13, to allow for the billing of charges, from July 1, 2018 to and including June 30, 2019. Although a new agreement with ODOT is in the works, it does not appear that it will be finalized in time for ODOT’s schedule; therefore, it is necessary to process amendment No. 14 to renew the agreement and extend the contract term for a period of one (1) year to allow for the billing of charges from July 1, 2019 to and including June 30, 2020.
ODOT owns highway lights on Interstate Routes 270, 70, 71, 670 and a portion of 315. Under the existing agreement, the city supplies, and ODOT purchases, electrical energy to operate certain highway lighting and signs, and the Department of Public Utilities, Division of Power provides routine and preventive maintenance for ODOT for lights located on Interstate Routes 70, 71, 670 and portions of 315. ODOT maintains the lights on Interstate Route 270.
SUPPLIER: State of Ohio, Ohio Department of Transportation - (31-6402047), DAX #006219.
FISCAL IMPACT: The revenue provided to the Division of Power in accordance with this agreement is approximately $986,278.44 for the year 2018 - 2019 and $754,419.60 for the year 2019 - 2020.
EMERGENCY DESIGNATION: This ordinance is being submitted as an emergency measure so that there is no interruption in the maintenance of highway lighting.
Title
To authorize the Director of Public Utilities to execute two amendments to an agreement with the State of Ohio, Department of Transportation, to allow the City's Division of Power to supply electrical energy for certain highway lighting and signs and to provide routine and preventative maintenance on highway lights for a period of one (1) year for each amendment; and to declare an emergency. ($0.00)
Body
WHEREAS, the State of Ohio, Ohio Department of Transportation (ODOT) owns highway lights on Interstate Routes 270, 70, 71, 670 and a portion of 315; and
WHEREAS, the existing agreement between the City of Columbus, Department of Public Utilities, and the Ohio Department of Transportation for Lighting of Highways authorizes the Department of Public Utilities, Division of Power, to supply electrical energy for certain highway lighting and signs and to provide routine and preventive maintenance for ODOT for lights located on Interstate Routes 70, 71, 670 and portions of 315; and
WHEREAS, the agreement provides for annual renewals on July 1st; and
WHEREAS, it is necessary to renew the agreement and extend the contract term for a period of one (1) year with amendment No. 13, to allow for the billing of charges, from July 1, 2018 to and including June 30, 2019; and
WHEREAS, although a new agreement with ODOT is in review it does not appear that it will be finalized in time for ODOT’s schedule; therefore, it is necessary to process amendment No. 14 to renew the agreement and extend the contract term for a period of one (1) year to allow for the billing of charges from July 1, 2019 to and including June 30, 2020; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to amend the agreement with the Ohio Department of Transportation so that there is no interruption in the maintenance of highway lighting, for the immediate preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to execute amendments No. 13 and No. 14 to the Agreement between the City of Columbus, Department of Public Utilities, and the Ohio Department of Transportation for Lighting of Highways to supply electrical energy for certain highway lighting and signs and to provide routine and preventative maintenance of highway lights for additional one year periods from July 1, 2018 to and including June 30, 2019 for amendment No. 13, and from July 1, 2019 to and including June 30, 2020 for amendment No. 14.
SECTION 2. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.